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  2. Paraeducators of Stamford Association, INC

    RONR says that a member is not in "good standing" if some or all of their rights have been removed by disciplinary action. So it sounds a little like the cart/horse juxtaposition is unclear in this case. But Chapter XX may help clear it up--unless there are other rules on discipline in your bylaws, which would supersede those in RONR.
  3. Nominations from the floor

    Please ask new questions by starting a new thread.
  4. Annual Meeting Minutes

    Be sure to establish, and appoint, the committee early in the game so that they (if you are lucky) pay attention during the meeting.
  5. Can a board be elected w/o a vote?

    Plus any number of write-in votes which could elect still more people to the Board.
  6. Can a board be elected w/o a vote?

    If you don't know how many seats are being filled, you don't know how to instruct the voters to "Vote for 6" or whatever. If you tell them to vote for five or more, it could be that everyone nominated would appear on a majority of ballots.
  7. Today
  8. Can a board be elected w/o a vote?

    Hi Gary- yes our Bylaws state that: "Elections of board members shall be by secret written ballot."
  9. Running unopposed

    I don’t think it’s possible for your group not to come to an agreement (except in the case of a tie), due to the rule which winnows down the candidates. The assembly could, however, postpone the election to an adjourned meeting or to the next regular meeting. Since your bylaws do not include an “until their successors are elected” clause, the position will become vacant. This is really just a stalling tactic. In the long run, the only way to prevent the election of this person is to elect someone else.
  10. Running unopposed

    Agreeing with the esteemed Mr. Brown, a "majority vote by the members present" is not a vote of the majority of members present.
  11. Running unopposed

    Fixter, your organization uses non-standard language for the vote requirement, so it is ultimately up to your organization to interpret that provision. However, in my opinion, the requirement is for an ordinary majority vote, that is, the vote of a majority of the members present and voting. I think the reference to "the members present thereat" simply defines the group that will be doing the voting. If the requirement was for a majority of the members present to vote for the winning candidate, the provision should read, per RONR, "a vote of the majority of the members present". That is different from a "majority vote". Others may disagree, and it is ultimately up to your organization to decide, but that is my interpretation. Any vote requirement different from an ordinary majority vote should be clearly stated. In my opinion, it is not clear that anything different is intended.
  12. Meeting location in minutes of teleconference meeting

    The understatement of the year. (Not that anyone else always does everything right, either.)
  13. Meeting location in minutes of teleconference meeting

    I agree. Including the place of the meeting in the minutes doesn't mean you need to include a copy of the key to the meeting room.
  14. Meeting location in minutes of teleconference meeting

    RONR doesn't say but I think the answer to your question is, no. I think saying the meeting was held by teleconference is fine. Not that NAP always does everything right, but if you peruse the board meeting minutes history you'll see they simply mention the meeting was held using the technology that was used for that particular meeting. I think that's adequate. http://www.parliamentarians.org/documents/board-minutes/
  15. Running unopposed

    Majority of voters or majority of members present? This is earlier in the bylaws so term would be up after a year. who shall be elected for a term of one (1) year at the regular business meeting of November each year: also five (5) Directors whose term shall be five (5) years, one member to be elected annually.
  16. Annual Meeting Minutes

    Or, appoint a "minutes approval committee" at the annual meeting.
  17. Running unopposed

    To be elected, a candidate must receive a majority of the votes actually cast. An abstention is not a vote. If no one receives a majority, then you vote again until someone does. That is the regular rule. You have a custom rule about dropping nominees so you'll have to figure out how that works. An officer remains in office until the term is up unless the bylaws provide otherwise, such as by saying "X years and until a successor is elected."
  18. Annual Meeting Minutes

    Not automatically. You should establish a rule empowering the board to do so. Don't wait a whole year to approve the minutes!
  19. RONR p. 468, ll. 31-32 say that minutes should contain "the date and time of the meeting, and the place, if it is not always the same." An organized society can meet by teleconference per bylaws, and adopts RONR, but has no rule addressing this particular issue. Should (must?) the minutes contain the phone number and access code for the teleconference meeting as it's "location" (assuming it is not always the same)?
  20. Running unopposed

    I have read here in the past about the secretary casting one vote. It all depends on the language of the bylaws from what I can tell. In this case the bylaws read Section 3. All officers shall be elected by ballot at the annual meeting by majority vote by the members present thereat, but, if for any reason an officer is not elected at the annual meeting, a special election may be held at the next regular meeting or a special meeting may be called for this purpose. Section 4. In the event of three or more candidates and one does not receive the majority vote on the first ballot, the candidate with the least votes shall be dropped and this procedure continued until one candidate can be elected. Section 5. At the October regular meeting the President shall appoint three (3) members to act as the Nominating Committee for the purpose of presenting names of members for each office to be voted upon at the annual meeting. This Committee shall preside at the election in the annual meeting. These nominations shall be presented at the annual meeting and shall be posted upon the bulletin board for perusal by the membership. Nominations can also be made from the floor. Thirty (30) seconds shall be allowed from the time of reading the candidates for each office to allow nominations to be made from the floor. If at the end of this time, no new candidates are nominated, the nominations are automatically closed and balloting shall begin. The Nominating Committee is responsible for the timing and closing of nominations. I see a lot of problems with out upcoming election. Here is the scenario. One particular officer is disliked by a majority. No one else will run against this person. The position also has some requirements in the bylaws that limit who can run for it. If I have done my research correctly, everyone still needs to cast a ballot. Lets say there are 20 people present that can vote. 6 people vote for the person running and the rest abstain or write in another person. Majority of the vote would require 11 votes to be elected (if that is correct). I am unclear of the effects of abstaining. So if we can't come to an agreement, the current officer remains in place or is the spot vacant? Also something that I have not been able to get corrected in our bylaws it that we use the 10th edition of RONR. We can never reach the threshold of votes to change our bylaws. Anything I reference has to reference this edition for now.
  21. Annual Meeting Minutes

    Are the minutes of the annual meeting approved by the board at the next board meeting, or are they approved by the assembly at the next annual meeting a year later?
  22. Can a board be elected w/o a vote?

    I don’t like it personally, but I suppose the society could do something like this: ”Five members shall be elected to the board of directors. After five members are elected, a yes/no vote shall be held on each of the remaining candidates (if any), with all candidates receiving a majority vote in the affirmative being elected to the board of directors.” I think this is what you were trying to get at, but it more clearly spells out how the process works.
  23. Can a board be elected w/o a vote?

    Consider me to be that first "someone"! I'm sorry, Rev Ed, but I think both suggestions are a bad idea and rather complicated. I believe the suggestions by Mr. Novosielski and Mr. Honemann are better.
  24. standing committee with two co-chairs

    I agree. As our old friend "Edgar Guest" used to say, "You count heads, not hats".
  25. Where does a delegate report to his unit occur in agenda?

    Ah, I had missed these in RONR, which answer nicely the question. So even a delegation of one is in effect a committee of one. So reporting under Special Committees seems generally indicated. But if the President is ex officio a delegate, he/she could also give the report under the officers report, I'd think, as it relates to his/her duty as president. Thanks all for your feedback!
  26. Approval of minutes with no changes

    Thanks. It took some work.
  27. Can a board be elected w/o a vote?

    I'd rather suggest that the By-laws be amended to allow for a "between 5 and x number of directors be elected each year." That way, whatever x is (be it 7, 8, 9, 10, etc. does not matter), it means that no more than that number can be elected. I'd like to make another suggestion, and I'd love to corrected as to why this will not work, would be to put something into the By-laws requiring a ballot vote (although it could still create an issue as the current By-laws allow for 5 or more directors, the first five must receive a majority vote to be elected, but how do you stop the others from being elected as well), but the By-laws could also call for "Should more than 5 candidates be nominated, the owners (members) must hold a ballot vote to determine if a majority of members wish the specific candidate elected." Someone will likely correct me, or at least suggest better wording.
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