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  1. Today
  2. President Duties

    It depends what the "action" is. If the action is to plan out a strategy for the next meeting, this is not a meeting, for example.
  3. President Duties

    If the meeting was improperly called, but then nothing was done, I don't believe that would rule out invoking discipline against the individual who acted improperly. I believe I stated that those who must be notified are the members of the group that is meeting. Non-members of that group need not be notified. How that applies to this particular case is left as an exercise for the reader.
  4. Yesterday
  5. President Duties

    Okay, but if the person proposing the "meeting" says we'll take action, but no action is taken, maybe the rules were violated, but there's nothing to declare null and void. So far as I can tell, nothing was done, and a point of order that they met incorrectly would be pointless since there would be nothing to reverse. All that was decided was, apparently, to meet with the trustees and see what they can do. Furthermore, just who needed to be informed of this so-called special meeting? As I understand the facts, the president met with town trustees, but the complaint is that fire department members weren't invited. Unless a rule or law requires otherwise, fire department members would not have to be invited to special meetings of the town trustees.
  6. Conflict of Interest Statements

    RONR does not deal with anything called a "Conflict of Interest Statement"
  7. President Duties

    If it was proposed to "take action" then this sounds like a called (special) meeting, not an informal gathering. Informal gatherings can discuss anything, but not take action. Special meetings are only valid to the extent that the bylaws permit them. And in the case of any official meeting, all members of the group that is meeting must be notified, or actions taken at the meeting are null and void.
  8. President Duties

    To be clear, in modern civil society, people are free to meet, talk, and take action on their own behalf. If they don't follow the rules for holding an official meeting of the organization, then they are personally on the hook for whatever they do unless and until the organization ratifies it.
  9. President Duties

    Well, I see where you're coming from, but then there's: So, just as a clarification, if the group made a decision and acted on it, then it was a special meeting of the trustees, and would have to follow whatever rules allow for special meetings of the trustees (and, if there aren't any, then the trustees cannot have meetings). But a point of order still could not be raised at the FD. If all they did was talk, not act - and it's unclear how they could have acted - then even if they call it a meeting, I don't see what the point of order would be.
  10. President Duties

    I guess I'm the only one who thinks it sounds like a meeting but as Mr. Katz says you can check with an attorney about any legal questions.
  11. President Duties

    We can't answer legal questions, and in any event, the coverage of your sunshine law depends on your jurisdiction. It is more likely that your Trustees are impacted by such a law than your fire department, but again, it would requiring knowing your specific law and interpreting it. You'd need to consult an attorney on that. Strictly in terms of RONR, none of these discussions are improper, and none of them require notice or being open to the public or the FD membership. The reason is that, when they met at the restaurant, no action was taken (or, at least, so it seems). It was just a discussion, and RONR has no requirements about what happens outside of meetings, because it is a set of rules for meetings. That doesn't make it nice (although some might call it 'politicking'), it just means RONR has nothing to do with it.
  12. Hmm, the emphasis on "now" suggests that we, the readers of RONR, should be on the lookout for further "clarification" when RONR/12 becomes available.
  13. President Duties

    This would be the president of our local fire department who is the head of our business meetings. Then we have the Township Trustees who are over the fire dept. The fire dept president emailed some members to have them meet at a local restaurant to discuss the problems of the fire dept and to take action. But this was not relayed to all members to participate. The group that met in secret then took what they had discussed back to the Trustees to see if they could do anything. A lot of the complaints were regarding the Chief, whom is hired by the Township. Shouldn't this secret meeting been open to the whole membership for discussion not just a chosen few? You mentioned the Sunshine law. Are fire depts. under that? I have been trying to find this and have been unable to.
  14. Conflict of Interest Statements

    Nothing in RONR requires it. Such a requirement would have to be in your own rules or bylaws.
  15. Do ex-officio board members need to complete Conflict of Interest Statements?
  16. Process To Null An Unnecessary Election

    If the positions are in fact elected by the membership (which is my interpretation), the President cannot “reject” them. Additionally, the fact that the President was absent does not undermine the validity of the election. Well, then it would seem logical to amend the bylaws to remove the provision “The President shall appoint at least one Board Member at Large to coordinate special interest group activities,” but until that is done, the President shall have to appoint at least one of the board members at large to coordinate special interest group activities. There does not appear to be anything “improper” about the existing bylaws, but the society certainly may amend the bylaws as it wishes.
  17. President Duties

    I'm not quite sure what "over the president" means in this context. However, it sounds like the president met with 10 people for advice, then proposed the ideas that were developed to the board without telling the board where they came from, and didn't tell the board about his plan to do so. So far as RONR is concerned, none of that violates any rule. Depending on the nature of the assembly and the jurisdiction, there may be relevant sunshine law provisions.
  18. President Duties

    The president contacted 10 people to discuss the problems of the organization and how to handle it. And then turned around and took this to the governing board over the president without notifying any other members.
  19. Process To Null An Unnecessary Election

    By what authority could the president "reject" people who have been elected by the membership?
  20. President Duties

    The president can get together with whomever he wishes. The president can only call a special meeting, where business of the organization is conducted, if the bylaws permit it. The president must give notice of this meeting to all members. I cannot determine if this was meant to be a formal meeting or an informal get together.
  21. Yes, the election was pushed and conducted in the President's absense. The President would have rejected the two individuals who have been dead wood, and who's only motive is to support the President Emeritus. Like puppets. There are no special interest groups for the MAL in a 20 person group. We plan to make this a non-profit for JAN2019, and I will want a proper Constitution, and bylaws by then. Thanks everyone! Coffee break.
  22. President Duties

    Can a president of an orginaztion call a private special meeting with just a few members that feel the same way he does and keep it from the rest of the membership?
  23. Process To Null An Unnecessary Election

    Didn’t the membership already have an election?
  24. Principal Office

    There is no requirement or suggestion in RONR that the principle office be listed. However, if you organization is incorporated, it may be required by statute to be included. There could be some legal advantage to inclde it, even if not required. You should consult with an attorney familiar with the corporate statutes covering that organization in that regard.
  25. Principal Office

    RONR is silent on this. I personally see no reason for it. (I first read this title as "Prinicipal's Office" and thought back to the time or ten I visited it...... )
  26. Principal Office

    Should the principal office of our organization be listed in the Constitution or By-Laws?
  27. I'm looking at those lines, and I am not seeing that. Perhaps if there is a difference, the text needs to be much clearer. Something like, "A motion that has been created a special order because of its inclusion of an agenda (see p. 365) should be stated by the chair." That said, I would suspect that the chair would usually assume the motion.
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