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  2. Attachments to the minutes

    Well, that's only partially true. The assembly can order by majority vote or unanimous consent that documents be attached to the minutes. The assembly is ultimately in control of what goes in (and gets attached to) the minutes.
  3. Attachments to the minutes

    Nothing is attached to the minutes. Written reports are filed. Other documents may be filed if the assembly so directs.
  4. No examples or guidance in RONR. You might check your bylaws for possible conflicts or restrictions if the board member does NOT resign, and still takes the (paid, I presume) staff job.
  5. board member moving to a staff position

    Nothing in RONR (11th ed) specific to your prepositional phrase, and nothing in RONR that prevents a board member from serving as a staff member.
  6. is there a recommended procedure by which a board member, passionate about the cause, may resign from the board and be considered as a candidate for a staff position? Any relevant precedent examples?
  7. Will someone confirm my understanding or correct me about attaching docs to minutes. I understand that only documents, (such as proposals, spread sheets, contracts), may be attached to the minutes if they were discussed at the board meeting and presenting to the secretary for attachments to the minutes. Example: Board asked for proposal to review in advance of meeting. Board and committee discussed proposal via email in advance of meeting. Board discussed proposal at a budget meeting night before board meeting and determined their decision. Hard copy presented by committee at meeting and discussion ensued. Board announced their decision. Committee presented secretary with hard copy. President refuses to attach proposal to minutes for members to read on grounds that it wasn't a proposal but a series of emails (?) and that there was no discussion. Is this right? Example: Board agrees to snow removal contract terms at Oct. meeting and contract is signed after the meeting. No contract was at the meeting and there was no discussion other than the president announced it was signed between Oct & Nov meetings. President wants to attach contract to the November minutes. Is this right? Example: Board reviewed comparison of insurance providers and took action to switch carriers. Comparison presented to secretary to attach to minutes. President attaches comparison and also the cancellation documents signed 2 days after meeting. Okay to attach comparison but not cancellation docs signed after meeting. Right?
  8. Re voting

    Most likely no, unless some major parliamentary rule was violated. We need more information in order to give a better answer. But, if what was voted on failed, it can be renewed (introduced again) at a future session. If it was adopted, depending on what it was, it likely can be rescinded or modified by use if the motion to rescind or amend something previously adopted. That motion is subject to special notice and vote requirements. Note: rescinding or amending a motion that approved a contract could present non-parliamentary legal issues that are outside the scope of this forum.
  9. Re voting

    No. However, at the next meeting they may be able to move to rescind the contract, if it was approved, or move to approve it again, if it was rejected. You didn't say what the result of the first vote was.
  10. Re voting

    my union took a vote to approve a new contract. Now members want to re vote claiming they misunderstood. Is that legitimated?
  11. Minutes NOT taken in meeting

    A committee should be appointed to construct the minutes of the meeting as best as possible.
  12. Hmmmmm, I was afraid that would be the answer!! Thank you!!
  13. who sets the agenda for a board meeting?

    Since your question relates to compliance with Florida law, and not compliance with the rules in RONR, it should be addressed to a lawyer.
  14. Thanks for your prompt and complete response. Yes, this is a Florida homeowners association and the board meetings are monthly. State statutes require that the agenda be posted 48 hours in advance of the meeting and that owners who wish to speak can only do so on agenda items and must sign-up in advance of the meeting. How can they do this when agenda items are added after the meetings begin? (This was a technique used by a prior board to prevent participation by owners on controversial topics.)
  15. Church Council election

    "OP" refers to the Original Poster, the person who started this topic. In this case, you, Guest Brenda. The topic of Temporary Occupants of the Chair is covered in pages 452-454. It considers the situation when the President is absent or vacates the chair. I would take particular note of page 452, line 35 - page 453, line 2: "The regular presiding officer, knowing that he will be absent from a future meeting, cannot in advance authorize another member to preside in his place." Page 453, line 26 - page 454, line 2 cover the situation when the President is present but it is considered best to have "an invited nonmember who is skilled at presiding" (this is the closest analogy I could find to your situation). It's not just the President's decision: The assembly "can adopt such an arrangement for all or part of a session" by a majority vote if the President and all Vice-Presidents do not object (or by unanimous consent).
  16. who sets the agenda for a board meeting?

    In case you do not have a copy of RONR, here is part of what it says about an agenda on pages 372-373: "ORGANIZATIONS AND MEETINGS IN WHICH ADOPTION OF AN AGENDA IS CUSTOMARY. It is customary to adopt an agenda or program for each session in organizations that do not hold frequent regular meetings, and at conventions and other sessions that may last for several days (see 59). This is also frequently done when, for any reason, neither the standard order of business nor a special order of business established by rule of the organization is practical or applicable. PROCEDURE FOR ADOPTION. In cases in which an agenda is adopted, usually this is done at the outset of a session and the agenda is intended to cover the entire session. At a session having no prescribed or adopted order of business, such an agenda is followed as a guide by the chair pending its formal adoption and can be adopted by majority vote, even if it contains special orders; it is then the order of business for that session. At a session that already has an order of business, an agenda can be adopted by a majority vote only if it does not create any special orders and does not conflict with the existing order of business; otherwise, a two-thirds vote is required (see also p. 264, ll. 14–28). AGENDA PROVIDED IN ADVANCE. In some organizations, it is customary to send each member, in advance of a meeting, an order of business or agenda, with some indication of the matters to be considered under each heading. Such an agenda is often provided for information only, with no intention or practice of submitting it for adoption. Unless a precirculated agenda is formally adopted at the session to which it applies, it is not binding as to detail or order of consideration, other than as it lists preexisting orders of the day (pp. 364ff.) or conforms to the standard order of business (pp. 25–26, 353ff.) or an order of business prescribed by the rules of the organization (pp. 16, 25). [page 373] CHANGING AN AGENDA. When the adoption of a proposed agenda is pending, it is subject to amendment by majority vote. After an agenda has been adopted by the assembly, no change can be made in it except by a two-thirds vote, a vote of a majority of the entire membership, or unanimous consent. (See also Taking Up Business Out of Its Proper Order, pp. 363–64; cf. p. 630, ll. 12–17.) An affirmative vote to adopt an agenda may not be reconsidered." What might not be clear from those passages is that normally a board or membership which meets at least as often as quarterly should normally not be adopting a formal agenda but should be using the standard order of business set out in RONR. However, it is common for an agenda to be prepared for the use of the chair to use as a guide in making sure he covers all necessary items of business. Such an agenda is just a guide and is not binding. Also, unless you have a rule to the contrary, during new business, any member may move any item of new business regardless of whether it was listed on the agenda. One other note: If this is a homeowners association, it may be subject to state laws regarding posting an agenda in advance of a meeting and making changes to the agenda.
  17. Church Council election

    What does OP stand for? And can the President (in our bylaws it states the president shall preside at all meetings of the congregation) give to the pastor the duties of moderator to preside at the next meeting? The president will be in attendance at the meeting, but has decided to give away his duty as president to the pastor for the evening.
  18. who sets the agenda for a board meeting?

    See if FAQ # 14 answers your question. If not, let us know: http://www.robertsrules.com/faq.html#14 Unless you have a customized rule to the contrary, the president doesn't control the agenda. The assembly itself does. In this case it's the board.
  19. A member of the board of our housing co-op would like a motion put on the agenda of the next board meeting, but the president won't put it on. (Actually nobody on the board except this one person would support the motion.) So my questions are: 1) Must all items be placed on the agenda if requested by other board members? 2) If the president refuses, and the posted agenda doesn't contain the requested item - does the requester have any options to have his motion considered? Thank you for your consideration.
  20. Last week
  21. Roberts Rules versus Org Bylaws

    It was my response to Dan's assumption that the Chair knows if RONR had already been accepted as the parliamentary authority.
  22. Church Council election

    Yes. And read up on how to Appeal From the Ruling of the Chair
  23. Church Council election

    Here is a new wrinkle.. It has been announced that the church will be having another assembly meeting in two weeks to discuss what went on in the last meeting. I guess there was quite an uproar. Can I make a point of order in this meeting that the election is null and void as it violated our Bylaws and make a motion to complete the election?
  24. Roberts Rules versus Org Bylaws

    He or she should accept the motion because it will be the lesser waste of time.
  25. Church Council election

    I think something got lost here. Ordinarily I would just ignore it, but I can't figure out what got lost in this case.
  26. There is no ability in RONR to “temporarily” withdraw from membership. You’re either a member or you’re not. A member could request to temporarily be excused from some of the duties of membership, but even if such a request is granted, the person remains a member and still counts in determining the number required for a quorum. And to the OP’s question, such a person would retain all of the rights of membership. There certainly is such a thing. ”Occasionally the bylaws of a society may impose specific duties on members beyond the mere payment of dues. Members may be obligated to attend a certain number of meetings, to prepare talks or papers, to serve on committees, or even to accept office if elected. In these cases, a member cannot, as a matter of right, decline such a duty or demand that he or she be excused from it, but the assembly —except as the bylaws may provide otherwise—can grant the member's request to be so excused. The request can be granted by unanimous consent, or a motion to grant it, which is debatable and amendable, can be offered.” (RONR, 11th ed., pg. 289)
  27. Roberts Rules versus Org Bylaws

    And if the chair doesn't know the answer because he happens not to have a perfect memory or hasn't been a member since the organization's founding?
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