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  1. Today
  2. Membership List

    If this has been done for a while, it might become custom.
  3. Tentatively Approved Agenda Item

    Does "BOE" refer to a Board of Education? If so, and if it is considered a public body under the law, your agenda procedures may well be controlled by state law, local ordinance, or your own special Rules of Order. All of those would supersede RONR.
  4. Elections

    I agree with Mr. Katz. Your bylaws probably state when the new officers take over. If not, according to RONR, the elections take effect immediately. It is quite common, though, for the outgoing officers to serve through the end of the election meeting and for the new officers to take over upon adjournment.
  5. Yesterday
  6. special meeting

    No. A special meeting may only consider the items of business included in the call.
  7. special meeting

    Our Bylaws state the Board of Directors may call a Special Meeting. A motion, to have a Special Meeting specifically for a presentation by a guest speaker was made and passed, by the Board of Directors. A member of our club has heard about the meeting and wants to be included on the agenda; to discuss a completely unrelated topic. Is this possible ? as the motion was for a Special Meeting with a specific topic and presentation ?
  8. The fundamental principle is that anyone who is a member of the body which is meeting has the right to vote. As Mr. Lages inquires, we must know whether this is a meeting of the board or a meeting of the union membership. It cannot be both.
  9. The board is free to meet in executive session whenever it wishes, unless your organization’s rules or applicable law provide otherwise. I don’t think the rules on this subject have changed in any significant way. What issue? Whether the board shall enter executive session? In that event, the board certainly has “control of the voting and how they choose to vote.” If you are referring to to the substantive issues involving the employee, which body has the authority to decide that issue has more to do with your rules (and possibly applicable law) than with RONR. Where do you get this idea? My reading of RONR is that it is neutral on the subject of whether an assembly should meet in executive session. What book are you reading? There was no edition of Robert’s Rules of Order published in 2007. Make sure you have The Right Book. In any event, the rules on this subject have not changed recently. I suspect the OP is using the term “parliamentary law” to refer to parliamentary procedure generally, not to the text with that title by General Robert.
  10. Membership List

    Nothing in RONR prevents it.
  11. An important question that needs to be answered first is whose meetings are you talking about? You mentioned 'our annual open union meetings' - are these meetings of the union general membership, or meetings of the union executive board that general members are permitted to attend? If these are scheduled meetings of the general union membership, then it certainly would not be appropriate for the president to be calling for a meeting of the executive board - whether in executive (closed) session or not - in the middle of a general membership meeting. In such a case, a point of order should be raised that the president has no authority to unilaterally convert the meeting into an executive board meeting. If these are executive board meetings that the membership is permitted to attend, then the president may be within his rights to ask for a closed session, excluding any nonmembers. Whether this can be done or not will most likely depend on the wording of your bylaws regarding the rights of general members to attend executive board meetings
  12. You'e correct, we use RONR. We have nothing in out by-laws about closed executive session during out open annual meetings. I think it's just one of those things that the current Officers seen the past ones do and continued it...this is the theme with most things they do. I have to remind them that they'e not following procedure and must follow by-laws and our Constitution. The never learn. I will have to inject myself for a point of clarification at our next meeting, however I doubt it will help. Thank you for your wisdom.
  13. Membership List

    In a small club of under 10 members, can a membership list be sent to all club members on an annual basis without a majority vote?
  14. Elections

    According to the rules in RONR, the election would be effective immediately (not at the next meeting). However, what do your bylaws say about term of office and conduct of elections?
  15. 1. Most likely, your organization has adopted RONR, not Parliamentary Law, and so those are the rules you must follow. Executive sessions require a majority vote. However, in some jurisdictions there are applicable statutes. 2. The assembly which is meeting may vote on a motion for an executive session. If the board is meeting, then the board may vote. If the membership is meeting, then the membership may vote. However, check your bylaws, any applicable provisions in the parent organization's bylaws, and any applicable statutes.
  16. My Union President likes to call closed meeting several times during our annual open Union meetings. The problem is that he doesn't use procedure and just says they need members to leave so they can have a closed meeting... No motion or second by any of the board. The meeting usually take place because the President and board don't know what they're doing and I assume they're trying no to embarrass themselves. This last incident for a closed meeting occurred when we had an employee left our company for 12 days but returned because the other job did not became what it was supposed to. He was never taken out of our company system, like he never left, and union dues were still being taken out of pay checks. The company is okay with giving him his seven years of seniority back but a the union, Officers, will not. The President ordered a closed meeting and kicked out all members from the meeting. Three minutes later the meeting opened up again and the employee was told the that the board voted and will not allow him to have his seniority back. Question 1: are there any updates on Par Law and its stance of closed meetings or the abuse of them. Question 2: who has the right to vote on said issue? Does the Executive board have control of the voting and how they choose to vote (by union or executive) or is it the right of the Union member to be able to vote on issues like this? I have read and researched about these issues and found that there is nothing specific about this type of voting privileges; who gets to vote on what and who decides that. I also found that Par Law doesn't really care for closed meetings but I'm unsure if things have changed since 2007, the latest version I had access too. Thanks for reading.
  17. Elections

    Held elections and the current chairman states he is still the chairman at the next meeting. Would not the newly elected chairman take over at the beginning of the next meeting?
  18. Based on these facts, it seems quite clear that your rules provide that if the vote is not unanimous, the election is postponed and further nominations are taken from the home groups. This takes precedence over RONR (which requires a majority vote for election, not a 2/3 vote). The facilitator cannot simply ignore your rules and decide that a 2/3 vote shall be sufficient instead, and as others have noted, a vote of 3-2 isn’t a 2/3 vote anyway. I think it may well be prudent to consider amending your rules to provide for a lower threshold for election than a unanimous vote, but unless and until this occurs, you must follow your rules as they are currently written. If the rules are not amended to change the threshold for election, it seems likely this election will continue for some time, given the extent of the disagreement on this issue. If the chair declares a candidate elected with less than a unanimous vote, you should raise a Point of Order, followed by an Appeal if necessary. “Close enough” doesn’t cut it.
  19. Tentatively Approved Agenda Item

    There are no rules in RONR regarding a committee creating an agenda for a larger board. This is up to your custom rules. In any case, action should be taken by vote — no individual committee member has the right to pull the item.
  20. Tentatively Approved Agenda Item

    Assuming your bylaws don't specify otherwise: You can move to amend the agenda before it's adopted, removing the agenda item you're concerned about. Alternately, you can move to object to the consideration of the question or to postpone until the next meeting.
  21. Shaking My Head

    I know of one meeting, prior to being hired by the group that broke into a near riot and ended about 10 minutes into the meeting.
  22. At our last BOE meeting, our Board tentatively approved an agenda item to change a policy. Now we would like to remove that agenda item for consideration because we want to discuss it further with our administrators before it goes before the full Board for final approval at the next meeting. Can we just not include the final approval agenda item on the next agenda or do we have to list it on the agenda and ask the Board to consider deleting it before they approve that agenda?
  23. Shaking My Head

    Not so far from proper procedure as you may think. Any member may call another misbehaving member to order. Of course, it is done obliquely by addressing the chair: "Mr. President, I call the Chief to order."
  24. Voting off president

    At a board meeting, only members of the board can raise a point of order. At a general meeting, members of the general membership can raise a point of order.
  25. Voting off president

    Can anyone raise the point of order or does it have to come from an elected board member.
  26. Voting off president

    There is no motion to Veto in RONR. The president can only make rulings during a meeting, when her rulings are subject to Appeal by any two members. At the next regular meeting, raise a Point of Order that the president exceeded her power, and that the original motion should be in full force and effect. Since the president will doubtless find that point not well taken, make sure you have read up on the motion to Appeal From the Decision of the Chair, (RONR §24) and are prepared to appeal the decision. On the question of removal of officers, check your bylaws carefully, and see this FAQ.
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