Bruce Lages

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    Northeastern NJ
  1. mr

    As stated on p. 247 in the first sentence of the section on Point of Order: "When a member thinks the rules of the assembly are being violated, he can make a point of order..., thereby calling on the chair for a ruling and an enforcement of the regular rules." Offering an amendment that is not germane to the main motion violates the rules regarding the motion to amend: "The following types of amendments are out of order: 1) One that is not germane to the question to be amended." (RONR, 1th ed. p.138, ll.9-12)
  2. Above this quote on p. 581 is the statement that "If the bylaws provide no provision for their amendment, they can be amended by a two-thirds vote if previous notice (in the sense defined on p. 121) has been given...(my emphasis). Does the above quote, stating that "the appointing action is all the notice required", override the stipulation on p, 121ff that for previous notice "only the purport need be indicated, but such a statement of purport must be accurate and complete"? It would seem that an action to appoint a committee to revise the bylaws would not include an accurate and complete description of whatever amendments are forthcoming. Or in this case should the words 'revise the bylaws' be interpreted literally to mean a revision?
  3. mr

    There are specific procedures in RONR for withdrawing a motion, I don't see any reason why the motions you mention could not be withdrawn, as long as the applicable procedures are followed.
  4. Motions should be stated in the minutes exactly as stated by the chair immediately before calling for the vote.
  5. Even if you use the standard order of business (which most organizations should find more than adequate), it is helpful to prepare a list of items that are expected to come up during the meeting - e.g., which of the various committees will be reporting, items that were carried over from the last meeting that will come up under unfinished business, motions for which previous notice has been given that should come up under new business - and consider this as an agenda, albeit an informal one. RONR suggests that the presiding officer, with the help of the secretary, should prepare such an agenda (p.353, l.27 - p. 354, l.3)
  6. But remember that this is a guest speaker situation, not a business meeting. There is no motion pending, nor will there be. In all the professional society meetings I've attended, speakers have a set time for their presentation, followed by a shorter, set time for questions from the audience. These sessions have moderators who keep the question and answer period moving along, making sure that different questioners are recognized. Perhaps an established time limit for discussion after the presentation, with a chair who sees to it that no one person gets to monopolize the discussion, will improve your situation. And if you really want to gain more insight from your speaker than time (or a discussion 'hog') allows, the time-honored approach of "Let's continue this discussion afterwards" (or "separately") usually works very well.
  7. You don't. If it didn't happen in a meeting, it doesn't belong in the minutes. If this person is declared ineligible and replaced on the committee at the next board meeting (which is where such action should take place), it will be noted in those minutes.
  8. Can you quote the exact wording of this particular bylaw provision?
  9. While cause may not need to be stated in the call for the meeting, it is not likely that 2/3 of the members present at this special meeting would just vote to remove a board member without some idea of why this action is considered necessary. Those who want these board members removed had better be prepared to state their case when the resolution is presented if they want to succeed. Edited to add - reference to two directors, not one.
  10. It certainly could if such notices are sent for regular meetings.However, if the society's meetings on the first of each month are prescribed in the bylaws, then no notice of each regular meeting is required. [At least that is the way I read the first paragraph on p. 89.] But even in the absence of a required notice of meeting, nothing would prevent the member from requesting that the secretary send out a notice of the member's intent at the next regular meeting to introduce a motion that requires previous notice.
  11. Presumably you all knew what you were rescinding, but I'd strongly advise that more specific wording that "rescind December's motions" be used to rescind multiple motions (or even a single motion). Naming the individual motion(s) to be rescinded may require a lot more words, but it would leave no doubt about what specific actions are being rescinded.
  12. Did the Board chair, at any time during either the initial ruling of out of order or the appeal of that ruling, explain the reasoning behind the out of order ruling? I can't think of very many situations which would warrant ruling that giving notice of a motion would is out of order.
  13. And note that there is - or should be - a big difference between "prepares the Board meeting agenda" and having complete control over the agenda. According to RONR, the body that is meeting has ultimate authority to decide what is on the agenda, regardless of who prepares it.
  14. Whoever sends out the notice of the special meeting should probably have their name on it. RONR specifies that it is the secretary's job to send out such notices ( p.92, ll.28-p.93,l.2), but if for any reason some other officer sends the notice - it should come from an officer and certainly from someone designated in the bylaws to call special meetings - that person's name should probably be on it. Special meetings do not normally approve minutes of previous meetings (regular or special). If you want to do so, you absolutely need to include that in the call for the meeting.
  15. It shouldn't be possible to find out how everyone voted in a ballot vote - other than the number of votes on each side. Ballot voting is intended to be secret ballot voting. Do you have some non-secret way to do ballot voting?