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Tom Coronite

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Everything posted by Tom Coronite

  1. Miscount of ballots in election

    A recount may be ordered by the voting body, by a majority vote, at the same session, or at the next session if it's within a quarterly time interval, or at a special session called for that purpose, also within a quarterly time interval and before the next regular session. cf RONR p 419 ll 1-10. After, of course, addressing the questions Mr Lages has asked.
  2. Fair enough. But I hope you don't mean you plan on challenging anything that was done at that meeting solely because a non-member was there. That fact alone would not nullify other actions taken. Or maybe I misunderstand your point.
  3. You don't need to know days in advance in order to vote on it; you could raise the issue (and vote) at the meeting when you become aware of it. It may be uncomfortable and/or awkward, and it would be nice had the president told you, but if it's important enough, even without advance notice, the assembly has the right. How would you vote on it before the meeting anyway, IOW, conduct business outside the meeting?
  4. Recording names of seconders in minutes?

    The education about "friendly amendments" seems a worthy battle, though!
  5. approving minutes

    The fact that your meeting lacked a quorum has no bearing on the fact that "the notes of the discussion" should not be in the minutes, as Mr. Huynh's link above explains. But there should be minutes from that meeting. Most likely they only should record that there was a meeting, a quorum was not obtained, and you (probably) adjourned.
  6. Motions

    Perhaps the assembly is having open and general discussions with no motion pending, in the hopes that once the issue has been discussed at great length, some "motion" or "action" will come of it. If so, they'd probably find meetings to be more focused and efficient to do it the proper way and have a motion pending first, and then discuss it.
  7. Motion to stop debate

    A point of order could be raised, if the speaker is violating some rule while speaking, such as exceeding the time limit or the number of times he's allowed to speak on the question.
  8. Based on what you have below, perhaps their concerns are unfounded. Isn't the board pretty much fully empowered?
  9. You might find this link helpful. http://www.robertsrules.com/interp_list.html#2006_13
  10. From Board to Committee

  11. From Board to Committee

    Tonight we have a meeting of the Church Council, which is the church's executive board. Previously we adopted a motion to form a nominating committee made up of all the members of the Church Council plus one non-member. At tonight's meeting, we will deal with nominating committee business. My question: is it proper, after we've dealt with the business of the Church Council (board), to move to adjourn the Church Council meeting and begin a meeting of the nominating committee? If yes, should the Council minutes reflect only that the Council meeting adjourned, or also the commencement of the nominating committee meeting. Or, simply adjourn the Church Council meeting, and consider the fact that we are starting a nominating committee as irrelevant?
  12. From Board to Committee

    Ha! Thanks.
  13. I wonder if somewhere in the mix there is a motion "to leave things as they are" and that is mucking things up a bit. Some perhaps believe such a motion (which, clearly, should not be offered) requires a 2/3 vote to adopt.
  14. Attachments to the minutes

    OK, that makes sense. I suppose I've always assumed if the ABC committee reports at the annual meeting (per the bylaws), and the minutes reflect that J.Jones reported for the ABC committee, that gets files with the minutes. But your other example makes sense and is helpful. Thanks.
  15. Attachments to the minutes

    Then what is meant/intended by "written reports are filed"? Aren't they filed with the minutes of the meeting at which the reports were given? And if they are, doesn't it make sense to say they're filed with the minutes, perhaps even stapled to, or otherwise attached? I guess I'm not understanding the distinction being made between attaching reports to the minutes, and filing reports.
  16. Call vs Notice

    Great. Thanks.
  17. Call vs Notice

    P. 89 discusses what is required if "written notice" of a regular/stated meeting is to be sent. Here, the term "call" is not used. P. 91-93 discusses the notice of a special/called meeting and refers to the notice of such a meeting as a "call." Am I correct in concluding, then, that the term "call" is properly used only for special/called meetings? If written notice of a regular meeting is required by our bylaws, is it improper to refer to such a notice as a "call" because of the nature of the meeting? (I find it ridiculous that such a question is important in our proceedings, but it is what it is. :-D )
  18. Constitution Edits

    A real world example: Our bylaws formerly read that the Pastor's contract with the Church could be "terminated by either themselves, or by the Church upon ninety days notice." The fact that there is a comma after themselves, and not one after Church, led to significant disagreements during a previous Pastor's departure. Placement of commas in that sentence could mean 90 days notice is required to be given by the Pastor, and by the church, or by only one. If you simply let a person "fix" punctuation as he or she sees fit, that person could be changing your bylaws significantly.
  19. I am so glad we amended our bylaws and removed this troublesome term. (non-voting member)
  20. Email motion

    From what you describe about your bylaws, it sounds as if the motion failed. It did not get the required 100%.
  21. Suspend the rules

    Suppose you had a standing rule that required any check written for more than $250 required two signatures. That would apply to the Treasurer's duties outside the context of a meeting. That rule couldn't be suspended.
  22. Officer Eligibility Nominations

    If you are asking if you can disregard a provision in your bylaws requiring something to happen before a bylaws amendment can be considered, the answer is probably no. If you are asking if the president can disregard provisions in your bylaws requiring elections by the membership and/or qualifications for office, the answer is probably no.
  23. Amend postponement to a date certain

    Does "in the regular order of business" quoted above (early in the quote) apply within a meeting or session only, or can it be applied to another meeting or session?

    If they are not members of the body that is deliberating, they could be given permission per the cited reference. But, if by "non voting member" you mean a member of the body that is deliberating, but for whatever reason your group eliminates their right to vote (as we see many times in forum scenarios) that is likely a bylaws interpretation question. JPOW, are you referring to members (who are not allowed to vote) of the body debating the proposal?
  25. President as chair automatically

    Someone else who was apparently ALSO not specified in the bylaws? Wow. SMH...