Nufced4

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  1. Two questions: 1. What is the proper way to obtain Board of Director meeting minutes? In the past, I have just emailed the Secretary and she’s responded with them via email. (I live out of state from the HOA place in TN). Now the Secretary has resigned and I am being ignored by the Chairman of our HOA. I have asked 4 times now and no answer from anyone on the board. The Board of Directors have failed to provide board meeting minutes for 3 months of this year (they have posted Jan. Feb and march) But NOT april, may and june of this year. They have posted July 2016. They have refused to publish the april, may and june minutes of this year. Some background: In the past I have sent certified letters to the homes of certain board members, because the post office will not allow me to send certified letters to a PO Box. (my HOA has a PO box). I want proof they received my letters so that’s why I did what I did. Those letters came back to me from the post office, unclaimed by board members. HELP! Isn't my LEGAL right to those minutes? 2. What is the proper way to obtain financial records of my Tennessee HOA? What’s the language I need to use. Do I need to site a TN law code or something? Thank you!
  2. I have read previous discussions but did not find an answer I needed so... bear with me. I am a first year director member of a HOA. After the annual membership (and a vote by membership to elect new board directors members), the new board held a meeting to elect a new chairman. The "old chairman" stepped down and a new chair was elected by the board. Now the "old chairman" was asked by only one board member (it was only them talking) if he would stay on and be secretary, he said yes. The new chairman said that the "old chair" would stay on during the transition from the previous board. He never said that the old chair would be secretary. The "old chair" ended up being secretary. NO VOTE was held to elect the secretary. I repeat.... NO VOTE was held to elect the secretary. Now the secretary is also treasurer, which our by-laws says is ok. And the secretary/treasurer has meet with our lawyer on several occassions. Is this legal that a vote did not take place for the secretary? And should a new vote take place for him/her to be treasurer?
  3. I am part of a HOA and was nominated and elected on the board of directors at our annual meeting. I hold a "voting" position. My question is this, am I an officer OR a director. (I am not a chairman, president, vice president, secretary or treasurer).