Alexis Hunt

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About Alexis Hunt

  1. It's certainly permissible, since your bylaws take precedence over RONR. We do not provide advice for writing bylaws on this forum, however.
  2. I would also suggest that a signed ballot, where each member writes their name and vote on a piece of paper and hands it in, may be faster than a roll call for a 160-person assembly.
  3. Personally I would recommend against surreptition in removing on officer, unless there are extremely compelling reasons otherwise.
  4. Does a ballot vote fundamentally require an exact count, however? Although this is not the procedure outlined in RONR, what if the ballots are sorted into piles based on who they voted for, and then if one pile is clearly larger than the others put together, that candidate is declared the winner? In a large enough assembly, this method could save a lot of time. It is obviously susceptible to misjudgment on the part of the tellers, and again I would definitely not recommend it, but I think that the requirement that the vote be taken by ballot would be satisfied if this evaluation method were used.
  5. Hard to say without reading the bylaws. I was part of an organization which for many years had a Past President role that was only filled by the expiry of the President's term, and it was quite clear on that point.
  6. The point of order can be raised at any time; I would think that after the approval of the minutes containing the motion is a perfectly fine time to do so, especially for someone not present at the meeting.
  7. Personally, I think I would accept that such a special rule of order is in the power of the assembly. The most important aspect of a ballot vote, and the main reason to impose such a vote as a requirement in the bylaws, is the secrecy. While I would be personally opposed to such a rule, I don't personally see it as being in conflict with the bylaw's requirement that the vote be by ballot. I think, ultimately, it is a question of bylaws interpretation, so the answer may vary from assembly to assembly.
  8. The assembly could go into executive session to inform the absent member what happened, then leave to resume consideration of the matter at hand. Or the member could be informed privately, since the secrecy of an executive session prohibits non-members from being told what happened, not absent members.
  9. Many organizations have multiple VPs, each of which has authority over some area of the organisation (e.g. Vice-President, Food, or Vice-President, Parties). But the traditional way, that Robert's Rules is written for, has the Vice-President's only role be to be a backup President. In this case, having more Vice-Presidents (e.g. a Second Vice-President or a Third Vice-President) is done to provide additional backups: if the President and First Vice-President are absent, the Second Vice-President presides, and so on.
  10. What happens here depends on on a few factors, but first, if Candidate B does not meet the qualification for President in the bylaws, they cannot be elected President, full stop. Any attempt to elect them is null and void, and a point of order can be raised at any time about this. Now, as for how to resolve this situation, did Candidate A refuse the election *immediately*, or only later? If A refused immediately, then the election is invalid and therefore the election is incomplete; it is not a vacancy. The Vice President does not assume the position of President, and you need to hold a new election for President. If, on the other hand, Candidate A accepted the position and then only later changed her mind, then she is the President until her resignation is accepted. We can assume that by attempting to elect B as president, A's resignation was implicitly accepted. So she is no longer the President, and a vacancy occurs. In this case, the newly-elected Vice-President will immediately fill their most important duty: becoming President in case of a vacancy. In this case, once a point of order is raised about Candidate B's election being inappropriate, the Vice-President becomes the President and you will have to have a new election (with notice) for Vice-President.
  11. It also depends on who is permitted to bring motions at the AGM. Unless you have rules saying otherwise, then any member (however that is defined, whether it's the teams themselves, or the players, or anyone else) is permitted to bring motions at the AGM. If advanced notice is required, then the Secretary has a duty to circulate the advance notice with the call of the AGM. The Board does not, except as permitted by the association's bylaws or by special rules of order adopted by a general meeting (not just by the board), in any way get to dictate what can come before any general meeting.
  12. This is accurate. If there is only $400 in the account and the bylaws require $500, then you must either amend your bylaws or put another $100 in. You cannot pass a regular motion that overrides the bylaws. That said, a lot depends on the exact wording of the bylaw and its interpretation. For instance, if the bylaw states "There shall be a $500 reserve fund", then clearly that fund is meant to be used in cases of emergency. Your assembly (which is the ultimate authority on interpreting the bylaws) may interpret that as saying, for instance, that the fund can be dipped into in case of emergency, but must be replenished as soon as possible after. Under this interpretation, then it might be acceptable to pass a motion saying that it's not currently possible so it's ok to stay at $400. Ultimately, your organization will have to interpret its bylaws for itself.
  13. If your bylaws don't require a ballot vote, however, no motion was required. The chair should simply declare the candidates elected since they are unopposed.
  14. Note, however, that the minutes of an executive session held only to approve minutes of a previous executive session are approved automatically.
  15. Please make a new thread for new questions.