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  1. Guest

    Voting Twice

    Our association has board members who live all over the country. Those who live close enough to the organization's office attend the monthly meetings in person, and those who live too far away to attend in person call in and attend meetings via conference call monthly. (This is in our bylaws as an approved method of attendance.) At the most recent meeting, the new president had all board members on the phone and present in person participate in roll call voting. All board members voted. He is now requiring that any board member who voted on the phone must now mail in their votes for their votes to count because they were not physically present at the meeting. I cannot find anywhere why this would need to be done, and I would think that this would now mean that they did not have quorum at their meeting if they are having to send their votes in by mail. Any help would be appreciated as we are trying to get this resolved.
  2. Are there provisions in place for the Board to conduct business requiring a vote by the members via electronic mail methods.
  3. Our current President, during our Unit meeting, slid a piece of paper to her second vice requesting that she read the page. On the page was our President's formal request for our Unit to "endorse" her for Department. She asked, verbally for support, a few said yes, many stayed quiet not supporting her but also not wanting to say no. As President should she not have excused herself from the room, or better requested secret ballot? Several officers were absent from the meeting and would like to know if it is possible to get the "endorsement" overturned.
  4. How long do you have to reconsider a topic or issue that has been voted on.
  5. How long do you have to reconsider a topic or issue that has been voted on.
  6. Is there a rule when a board member does not declare a conflict of interest? Does not vote on motion put forward, post vote states member was not in favour of it passing and now wants roll call vote when there may have been a possible conflict? Does a new vote need to take place even though the original motion was passed and carried?
  7. Our organisation Constitution is silent on how votes can be taken at a AGM other than voting members must be present. Normal practice has been that votes are by show of hands. On one specific motion at upcoming AGM it has been requested by the proposer that the vote be done by secret ballot. (other motions at the meeting will be by the normal practice) is it in order to agree in advance that the vote will be by secret ballot, or can the chair refuse , or should the meeting vote on the method of voting if it is proposed and seconded by members Your guidance would be appreciated as always
  8. If an election was held by ballot, and certain members voted that were ineligible to vote, and the ballots were destroyed after the election, on what basis can the election be considere null and void? I found this on the dummies website, but can't find the supporting language in the actual rules.. "Votes cast by illegal voters must not be counted at all, not even included in the number of total votes cast. If it’s determined that enough illegal votes were cast by illegal voters to affect the result, and these votes can’t be identified and removed from the count, then the vote is deemed null and must be retaken." where is this rule?
  9. At a meeting last night which consisted of members as well as non-member and non-voting advisors, we elected new officers. Nominations were asked from the group and received. For each nomination, a motion of support was asked followed by asking for a second. The new officers were elected. The next day, the person drafting the minutes realized that an individual who was not a member (instead classified as an advisor) of our group had voiced a motion of support for the lone candidate for Chair. An actual member then voiced as seconding that motion. When we elected Vice Chair, the same non-member voiced a second in support for this lone candidate's nomination after a legitimate member voiced first motion of support. So, an actual member did have say at some point in the nomination proceedings. This was a complete accident on the non-member's behalf, and on our behalf for not recognizing his "illegal" motion at the time. I am very new to Robert's Rules of Order and formal meetings. From what I have gathered, it appears there is not a need for a "second" for nominations for an office position. So perhaps there is no issue with the Vice-Chair position, if I am reading this correctly. However, the non-member was the first to support the nomination for Chair. What must we do to officially address this situation? Should a new election or nomination process be held at our next meeting? Is our process okay since a legitimate member did voice support for each nomination? Appreciate any advice anyone can provide to me on the matter.
  10. The executive committee of our organization held a trial for a member and decided to suspend his membership for up to one year. Under the CBL the member has the right to appeal to the full membership by special meeting. A special meeting is scheduled and according to the CBL it will take 2/3 vote of members in good standing to overturn the decision of the Executive Committee. My question is do the members of the Executive committee get to vote again at the special meeting for the purpose of overturning their decision?
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