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Found 43 results

  1. On page 144 of RONR 11ed. an example of the chair stating the question on a pending amendment is giving as "if the word is inserted, the primary amendment will be, "to add the resolution for the purchase of the property..."". It refers to the main motion as a resolution "for the purchase of the property" without stating the main motion in its exact words. Therefore, is it OK to do so when stating the question on a secondary amendment or a primary amendment for that matter. Also, is it necessary to use the words on page 155 beginning with "it should be noted..." or can the motion be put without that added note on the motion?
  2. We are a member organization of 50 and are poise to elect a new president. Presently, only one person is on the ballot. She is included in the slate from our nominating committee. At our monthly meeting in March, our president announced the slate and called for nominations from the floor. When no one responded, she closed the nominations from the floor. There was no motion or vote to do so from the body. It seems that members may want to re-open nominations from the floor before the election due to take place at our April meeting. Since there was only a decree by the chair that the nominations be closed with no vote by the body, how can we proceed to re-open nominations?
  3. Can the Chair nominate himself? Either in the capacity of the chair or by recusing as chair to nominate himself.
  4. Our chair will not be in attendance at the next board meeting and the chair elect will be presiding. Can the chair elect introduce new business, take part in the debate and hold a vote? This is a controversial issue which the chair elect has a strong interest. I'm concerned about impartiality.
  5. Good day all. Our new Board Chairperson (9 1/2 months) has taken it upon herself to start changing the way things have been for the past 4 years. By that I mean she has started to institute changes relative to policies that have been in place (voted on by the past Board) without having had a Board meeting (or vote of the current Board) for the purpose of making any changes. In our bylaws it specifically states that the day to day operations are controlled by the President and Executive Committee. She has (recently) been attempting to take control of that as well. I have pointed out to her, on several occasions, about the aforementioned policies and bylaws (I am co-chair of the Board) to no avail. What recourse do I have at this point in time? Thanks in advance.
  6. If multiple motions are pending and the chair is relinquished such that the president can debate the immediately pending motion, should the chair be relinquished until all pending motions are disposed of or just the immediately pending motion.
  7. Does the chair have to recognize members by referring to them and the chair himself in the third person such as follows "The chair recognizes Mr. Treasurer" or can the form be "Yes, Mr. Treasurer"
  8. Chairman of the Board In our organization, the Chairman of the Board is the President of the organization. The duties of the President, include appointing committees other than those committees whose appointments are identified as “appointed” or “elected” by the Board. In addition, our Board has adopted the rules for “small boards” as it contains fewer than 12 elected members. In regard to President appointed committees: When and if a committee chair so appointed by the President resigns, does the President (also COB) have the right to take over as chair of that committee? If so, does the President as COB need to relinquish the chair position to the next in line in order to make a report of the committee to the Board and enter into debate and voting on the report (considering our Board adopted “small board” rules)? If the next in line (Vice President) were to accept the temporary “chair” position, does this acting “chair” have a right to enter into debate and vote on the report (considering our Board adopted “small board” rules)?
  9. Section 4. The President shall preside at all meetings, appoint all non-elective officers provided by these Bylaws, unless otherwise specifically provided in these Bylaws, subject to the approval of the Board of Trustees, act as Chairperson of the Board of Trustees, and be an ex-officio Member of all committees. The above is under the article of our bylaws describing "Officers and Their Duties". The wording and punctuation seems to indicate: 1) The President shall (a) - preside at all meetings, (b) - appoint all not-elective officers provided by these bylaws unlss otherwise specifically provided in these bylaws 2) subject to the approval of the Board of Trustees, (a) - act as Chairperson of the Board of Trustees; (b) - and be an ex-officio member of all committees I understand the Forum cannot interpret an organization's bylaws however I read in RONR §56 p568 [26-36] and p569 [1-16] that wording and placement of punctuation has very specific meaning. This section of our bylaws has remained just as written above since the organizations inception in 1958 and I therefore belive the originators had specific meaning in mind with the placement of the commas therein. My thoughts above are made a bit confusing (to me) with respect to the ", unless otherwise specifically provided in these Bylaws," placed in between two other "comma" separated statements as this one seems as extra info. I could be (and most likely am) way off base here however I thought I'd ask.
  10. We will be having our second month of nominations for officers. Last month no one accepted a nomination for president of our club. What happens if no one accepts during this second (and last) round of nominations? Our elections are next month.
  11. Our car club has had several acrimonious meetings and is considering adopting Robert's Rules to have a more orderly process. We have limited meeting time. Close to the time when we would normally adjourn, a motion was made for which there would not have been enough time for discussion. The chair ruled that the motion would be "carried over" to the next meeting. The person making the motion objected. Can the chair or presiding officer rule that a motion will not be heard until a subsequent meeting or is a vote needed to postpone a motion to the next meeting? Thank you
  12. The chair change the date of our normal meeting the secretary notify member 2 weeks in advance so people would have time to rearrange schedules to make the meeting. Then Can a council member take it on them self to decide to have Change a meeting date back to the date the chair had changed it from & have a vote on board position. They had a quorum at there meeting according to are bylaws but the chair, secretary, and treasurer were not present during there vote/meeting? Does it make there vote legal?
  13. The chair change the date of our normal meeting the secretary notify member 2 weeks in advance so people would have time to rearrange schedules to make the meeting. Then Can a council member take it on them self to decide to have Change a meeting date back to the date the chair had changed it from & have a vote on board position. They had a quorum at there meeting according to are bylaws but the chair, secretary, and treasurer were not present during there vote/meeting? Does it make there vote legal?
  14. If, for whatever reason, the chair of a society is unable to officiate for a session or two and the other officers cannot officiate, can anyone from the assembly officiate until such time as the disability is resolved?
  15. If a member voted for herself for president, is it true that the chair should tell the member that they may only vote in the event of a tie? I remember reading in RONR that no member can be forced not to vote on a motion that would be to the contrary of that statement.
  16. Can the President "Chair" remove an item from the agenda prior to calling the meeting to order? Small board (7). We have been instructed by our governing body to post our tentative agenda 24 hrs. prior to the mtg. time. To be posted in specified places. Our agenda format is, Board name Meeting date and time Tentative agenda "at the discretion of the chair" Call to order Minutes etc. The local school board utilizes the same format. Their President is given the power to not allow items onto the agenda if he so chooses. No vote is necessary. It seems that this is generally accepted in this area. There is nothing stated in our by-laws to the contrary, nor anything stating that it is a written rule specific to our board either. Note that our by-laws do state that Robert's Rules are utilized in our meetings. Is this an acceptable practice? Should we fear illegalities? Thank you in advance for your input.
  17. According to our organization bylaws, no board member may hold an officer position for more than three consecutive terms (1 year each). It has been brought to our board's attention that our current chair has served more than three consecutive terms. Now our chair is being asked to step down for the remainder of the term. According to our bylaws, the vice chair should step in and serve as as the chair for the remainder of this term, but the vice chair doesn't want the position.. So, what happens now based on Robert's Rules?
  18. Can the chair make nominations for other offices, or make motions? Does a nomination need a second?
  19. Following some "less than proper" behavior by several members and officers of our organization, several of our elected board members (including the Chairperson) sent their resignations to the remainder of the board via email. Now after cooling off, these board members wish to withdraw their resignations and remain on the board. According to RRoO, it is my belief that they can do this. Am I correct? Does any action need to be taken? i.e. - Do we need a motion to NOT accept the resignations? Can our next meeting proceed with the elected Chairperson running the meeting?
  20. I am part of a small non-profit that has a total of 23 members 8 of which are on the BOD. The regular meetings we have generally have 10 or so members present and there is frequently a quorum because many who show up are on the BOD. The chair (President) at our regular meetings (we have not had a BOD meeting in years) believes he has the right to offer motions because we are a small group. The chair sites RR 11th edition, Pages 487-488 Procedure In Small Boards. Here is the question, does this apply only to BOD meetings, or does it also apply to regular and special meetings of the membership?
  21. Hi, Quick question, can an Executive Committee pass a Resolution which Orders their Chair to vote a certain way in another government commissioned committee? Can anyone provide me a single section of RONR which states that this is allowed? Thanks, Will
  22. On page 266 of the Tenth Edition there is a reference,but not a clear statement, to a chair's ability to divide a question on his/her own by saying that, essentially, we will now debate this part of this longer motion. Is this stated anyplace more clearly and directly?
  23. What is the proper reference for a female chair of a board? Should she be referred to as Chairman, Chairperson, etc?
  24. Greetings! I am inquiring about the provision in RONR that states that the chair should refrain from entering debate and voting in certain instances during a meeting. Is this a rule set upon the chair? Many of my organization's members view it as a rule that we continue to enforce. We wish to keep the chair from attempting to influence our decisions. As it turns out, there are members who wish to allow the chair to provide his personal input and vote by suspending the rules. Is that a valid provision that may be suspended? If so, is there a way to object to the motion? Since suspending the rules is not a debatable motion, are there any other procedural methods to block the ability to permit the chair to provide input? If there is, would anyone have a reference to the RONR 11th Edition to where I may find that? I'd greatly appreciate any input/clarification! Apologies if my explanation is a bit confusing or a misinterpretation of RONR. Thanks so much!
  25. We have a small board of five members. A question has arisen about the chair voting in order to establish a quorum if a vote needs to be taken right away and not all board members can be present. In general our chair only votes to make or break a tie which is their understanding of Robert's Rules. May the chair vote on a motion when their vote is needed to make a quorum? Thank you!