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  1. I'm on a committee of 4 people that has been tasked with planning the program for an event. Since the committee is so small and we almost always agree on things, is it okay to just run on unanimous consent until someone disagrees with something and raises an objection? The parliamentary authority is RONR and no bylaws provision contradicts my plan.
  2. We have a small board of trustees - 7 members. We have committees of 2 with the chair an ex-officio of each. A new chair of a committee would like to invite another board member to be on the committee. Are there rules concerning how many members may be on a committee? My concern is that with the 3 members (vs. 2) and the chair they would constitute a quorum in the larger board. IF there is some guidance, can you point me to it? Thank you so much.
  3. Does a recommendation from a committee concerning the usage of funds on their budget line for an event requires a vote or not? Do the committee even needs to bring forth any recommendations since the budget was already approved by the members and the expenditure is within their budget line?
  4. Our faculty charter & bylaws allow the Faculty Advisory Committee (FAC) to recommend charter/bylaw amendments to be ratified (or not) by the faculty as a whole. The charter and bylaws do not specify whether or not proposed amendments must be submitted for ratification individually, or if proposed amendments could be submitted for ratification as a "slate" to be voted up or down in its entirety. I'm new in the Parliamentarian position, and I need help... I am given to understand that the FAC would prefer to recommend a slate of amendments rather than individual amendments. It seems to me that if that's what they wish to do, then they could. Our charter states only that " Any proposed amendment(s) to the charter must be presented in writing to the faculty of the College of Music at least fourteen (14) class days before faculty discussion and subsequent balloting at a special meeting of the faculty." There is just no mention of slate vs. individual. Am I off-base, here? Can the FAC recommend a slate of amendments, or must they recommend individual amendments? Thanks in advance!!!
  5. This is a question on whether a debate is called for. Organization of 1000 (hereafter Assembly) is looking to fill position of president. The elected officers (10 members of organization, selected by Assembly). Officers solicit nominations for Assembly Members to be on a committee to recommend the next President. A list of 10 members are selected by the Officers, who refer to this as the Nominating Slate. The Nominating Slate is put before the Assembly to be voted on for approval and an Assembly meeting. A Motion (in my opinion) is presented to the Moderator, who calls for a vote of Aye to approve the Slate, No to reject the Slate. However, no Debate is allowed among the members of the Assembly. Specifically, a member requested a period of debate, and was told, "there will be no debate" by the moderator. (There was no motion to suppress debate, nor are there by-laws that prevent debate that are known to the membership. In past meetings, debate has been allowed, but not acted upon.) Is this appropriate? Is there a clause somewhere to prevent debate, via something that looks like a motion, but is not a motion?
  6. This is in regards to an HOA. We have 7 directors and 3 directors created a committee calling it the executive strategy committee. Under Roberts Rule of Order is this a legitimate committee that can be made up of just directors. Here is what our by-laws state about committees. ARTICLE XXV ADDITIONAL COMMITTEES SECTION 1. All Committees not already delineated in these Bylaws shall be appointed by a majority of the BOARD OF DIRECTORS no later than the BOARD'S last meeting in November. SECTION 2. Each Committee shall have a minimum of Three (3) members, of which One (1) member shall be a member of the BOARD OF DIRECTORS. SECTION 3. A majority of members of each Committee shall constitute a quorum for the transaction of business. The act of the majority of the members present at any meeting shall be the act of each Committee. SECTION 4. The members of each Committee shall elect a Chairman, a Vice Chairman, and a Secretary of the Committee. The Chairman, or in his absence the Vice Chairman, shall preside over all meetings. SECTION 5. Each Committee shall keep correct and complete written minutes of all its proceedings, which minutes shall be kept in bound form, properly executed by the Secretary of the Committee and approved by the Chairman and kept at the principal office of the ASSOCIATION.
  7. How do you fill committees on a non-profit board
  8. My committee/organization has a set the business quorum to 50% plus 1. Recently one of the members resigned prior to the regularly scheduled meeting. When does the quorum adjust?Does the quorum remain the same for the regularly scheduled meeting? Does the quorum change once the member submits the resignation?Can the meeting be called to order if the current quorum is not met because of the resignation?Should we vote to accept the resignation and change the quorum to reflect the new membership number and conduct business?Are we required to vote on a resignation of a committee member?
  9. If the vice-president was presiding in the absence of the president and a motion was adopted that the president appoint a committee, should the vice-president be the one to appoint the committee or should the assembly wait for the return of the president?
  10. committee

    If an association's government documents are silent on the following: (1) Does RONR require the entire Board's approval or just the Board President's approval to create committees? (2) Does RONR require that the chair of these committees must be Board members? If no, then does RONR require that at least one committee member be a Board director? (3) Does RONR require the Board President to appoint the committee chair? And, if so, does RONR allow the President to appoint himself? (4) Under what circumstances does RONR allow the committee to elect its own chair who may or may not be a director? At issue is an "Election Committee" which association members desired because of their awareness of problems with "improper/defective/botched/fixed" elections in the last three consecutive Board elections. (The first of these three elections seated the current President on the Board when the then-current Board failed to notify the general membership of open directorships and instead endorsed his election, and the last two elections occurred under his administration as President.) This Board President appointed himself chair of this "Election Committee." This, despite the possibility that he, too, may be a candidate for re-election. (In the past, he has appointed himself chair of other association committees, too.)
  11. Our Council considered the appointment of an individual to a community board last evening. There were three nominees of which the votes cast were: Nominee 1 - 4 votes; Nominee 2 - 3 votes; and Nominee 3 - 1 vote. The Council membership is 9 members of which one member was absent. My question is: Would the nominee who received four votes be the appointed to the community board? There are some questions as to whether the individual was required to receive a majority of the votes cast by the attending/present members (i.e., 5 votes). (Total Council members present and voting: 8) We follow the provisions of Robert Rules of Order and our Home Rule Charter provides that "A motion must receive the approval of a majority of those present and voting for passage. I could not find any discussion which relates to our scenario and would appreciate any comments regarding this matter."
  12. I am a little confused with the wording on pages 175-176. If an assembly appoints its own committee members but does not explicitly state the committee chairman, does the first person named automatically get the title or are they in all cases only the temporary chairman (to call the committee meeting) and the committee selects its own chairman?
  13. Is there ever a scenario in which a committee should be appointed to approve the minutes? What about a special meeting?
  14. Does a recommendation from a committee need a motion before the Board votes?
  15. We are a membership group which requires public noticing of all meetings, per our Bylaws. Our Bylaws allows our Chair to create Committees and appoint people to them as needed. Our new Chair has recently appointed a Committee. All meeting notices of the Committee have been sent both to our membership and the general public. One of our more "vocal" members has contended that they must be allowed to participate although they were not appointed to the Committee. Another, non-member, who is associated with the "vocal" member, has contended that they must be allowed to participate. We've allowed everyone to listen to the Committee's deliberations and even taken some comments from non-Committee members but we have not allowed those not appointed to vote or be the primary participants. I wanted to clarify that we are compliant in our actions and if you could point to any specific citations that help us in either supporting this compliance or assuring we are compliant going forward I would appreciate it.
  16. Chairman of the Board In our organization, the Chairman of the Board is the President of the organization. The duties of the President, include appointing committees other than those committees whose appointments are identified as “appointed” or “elected” by the Board. In addition, our Board has adopted the rules for “small boards” as it contains fewer than 12 elected members. In regard to President appointed committees: When and if a committee chair so appointed by the President resigns, does the President (also COB) have the right to take over as chair of that committee? If so, does the President as COB need to relinquish the chair position to the next in line in order to make a report of the committee to the Board and enter into debate and voting on the report (considering our Board adopted “small board” rules)? If the next in line (Vice President) were to accept the temporary “chair” position, does this acting “chair” have a right to enter into debate and vote on the report (considering our Board adopted “small board” rules)?
  17. can someone make a motion to adopt the decision of the committee of a whole, as the decision of the assembly. Would this take a majority vote?
  18. Our local Council has done away with regularly scheduled separate committee meetings, at several meetingss this has led to a failure to call for public participation and has made it impossible for the public to know what time a specific committee will be reporting. This appears to be a failure of basic rules of public meetings. Can someone please provide specific information on if this violates Roberts Rules? Thank you
  19. In my organization, there are 7 members of the nominating committee to slate people for elected office. One member is selected as chair. Can the chair vote when deciding on a nomination?
  20. What is the minimum number of people that can serve or be appointed to a committee according to RONR?
  21. Do I have the correct understanding - that if a committee presents a motion there does not need a second? If true you would then present the motion, ask for discussion, and then do a vote - is this the correct due process? Thank You
  22. Our by-laws indicate: "Approval of and funding for special projects deemed necessary by the BOD (Board of Directors) must be voted upon and approved at a regularly scheduled membership meeting." Here's what has been happening. We have a construction committee that is managing ongoing construction projects. The Construction Committee brings funding requests to the President. The President appointed a Finance Committee to vote to approve/disapprove funding. Shouldn't the approval of the funding come from the membership (i.e. BOD) rather than just the Finance Committee?
  23. At the past few meetings of our Finance Committee, a significant number of non-committee members have attended with the expectation that they can freely comment and participate in the discussion, although they understand that they cannot vote. When we tried to convert the meeting into a "hearing" style, with uninvited guests invited to give their opinions at the beginning of the meeting but then merely observing during the rest of the meeting, so the committee could do its work, we were roundly squashed. In addition, the non-members insisted that we could not allow staff members or the organization's president to participate differently than they could as univited guests. Can anyone give me guidance on the participation of the interested public (members of our organization, but not appointed to the committee) in committee meetings? Many thanks!
  24. I am a new president of a non-profit organization. I have been a member for over 10 years. Our by-laws require us to elect a president, VP, Secretary, treasurer, and 3 trustees. Trustees serve 3 year staggering terms, all others one year terms. In the description of their duties, it clearly states that trustees will audit the treasurer's reports and all accounts quarterly. All chairpersons will submit budgets to be reviewed by the executive committee and accepted by the whole association. We have only 2 accounts - checking and savings. All expenditures must be approved by the association and all checks must be double signed. Last year, a "finance committee" was appointed - not sure by whom. They added to our by laws that this committee shall also perform quarterly audits, review budgets, and assist with getting bids. I believe this is not needed. We ELECT officers and trustees to perform this duty. I am receiving pressure to enact this finance committee. Is there a rule that governs appointment of finance committees? Do I have to appoint the same members as last year or can I as president appoint my own? Can I appoint my current trustees? Thank you CK
  25. Our HOA CC&Rs set out the authorization for an Architectural Control Committee. There is only one statement in it where the Board can give direction to the committee. Otherwise the committee is authorized to have the primary responsibility to interpret and enforce the rules and regs set out in the CC&Rs. There is one point where the Board can give direction I believe. It states: "The Architectural Control Committee shall adopt such reasonable and uniform rules of architectural control as the Board of Directors may prescribe , including, but not necessarily limited to the following:... " where it lists a couple of bullets about new structures and outbuildings. I would like the Board to be proactive (I'm President on the Board) in setting some direction for some of the rules they should follow. One of them dealing with fencing (there are some others). What I'd like to have set out as a rule is something like: " 1) All lots shall maintain external fencing in good condition and of the style prescribed in SECTION J of Article II of DCC&R. If variance is sought to install fencing of a different style it shall be of the following specifications: [specs for 1 or to options to go here] 2) Fencing along the parameter of the storm pond shall not include a gate into to the pond tract." Procedurally, how would I go about presenting that at our next Board meeting? Would it be a motion to direct the ACC committee to adopt the rule? And if the Board passes that motion, is it then a done deal the ACC must (shall) adopt it or will they have the option of deciding to adopt it? Thanks Laurie