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  1. A main motion was made and adopted by the BOD; however was not recorded in the minutes as the secretary waited until the last minute to write the minutes. Meetings are one every quarter; however no one caught the correction made the correction to record the motion. Now the committee chair that the motion affects states that since he wasn't at the meeting at which the motion was made and the motion was not recorded in the "official record" (the minutes) then he doesn't have to follow it until it becomes part of the official recorded. His statement : "I’m sure you can appreciate the need to have this motion included in the minutes and when, and if, the minutes are corrected to include it, it will be binding." Another correction to the minutes cannot be made until the next BOD meeting when the issue would be mute. Is the motion valid even though the motion has not been recorded in the minutes?
  2. Using Roberts Rules of Order what is required for electronic voting on a motion
  3. Using Roberts Rules of Order what is required for electronic voting on a motion
  4. Ms.

    A motion was passed for an organization to do something. It passed. Then another person made a motion to pay for the something. It did not pass. Should the 2nd motion had been accepted?
  5. A resolution was presented at a recent city council meeting. The resolution was to not renew the contract for a 9 year employee (ploice chief), so there was much heated discussion. The motion was made, but the resolution was never read. Does RONR speak to this?
  6. If a Mission or Identity Statement for an organization has changed, how does the Board of Directors approve the new statement and make a change to the by-laws? Are these two separate motions, one to approve the statement and one to amend the by-laws?
  7. Our Board approved a motion to dismiss the requirement for an Annual Meeting. The requirement to have one is in our By-Laws, therefore this motion was out-of-order. It was made a meeting where I was not present, therefore I could not bring up the technicality. How do bring the motion back on the floor at our next meeting to resend, amend, or reconsider the motion? Margaret Harmon
  8. If a member rises and states a motion - kind of out of the clear blue - must the President accept the motion before she asks for a second?
  9. Can a motion which has been seconded and passed be rescinded or reconsidered at the next monthly meeting when it is discovered the motion was made based on an inaccurate interpretation of the organizations by-laws? If so would the proper format be a motion to reconsider or rescind the motion is question?
  10. Simple question (I think). If a primary is made and seconded, then a motion to substitute the primary is made and seconded - voted on and passed. What happens, is it dealt with like a motion to amend ( discussion opened for the new primary motion then voted on ) or is there no other action to be taken and the vote to substitute is the final vote on the issue. this became a question in the middle of a meeting recently. I can not find this information in RR. can someone send me in the right direction as to where to find the info? I appreciate your time in this matter.
  11. A motion was made to construct a separate attached facility for smokers. The motion was 2nded and the members approved it with no nays. Question is : The Commander did NOT restate the motion before the vote. Is the motion illegal or legal?
  12. Can a motion be made on an issue that is not an agenda item? In response to an issue that arose during the public comment period of a board meeting, a motion was made by Member A and seconded by Member B. Member C objected to the motion on the grounds that it was not an agenda item.
  13. Our state laws recent changed the format and wording of the conflict of interest policy for our type of organization. Can the president (chair) move that we accept the new policy or must that motion come from another board member.
  14. Good morning all. I have a general question about procedure as it involves our HOA. At our last annual meeting, a motion was made from the floor, overwhelmingly seconded, regarding rules for the current voting for board members. (our state legislature recently changed some of the election laws that allow representatives of a person running, not the candidate to observe the count) The board indicated they would not allow the observation of the count and denied the motion, as the rules for the count had already been approved in a prior board meeting. The minutes were just released by the board. The motion was excluded from the minutes. When questioned, the board indicated that they determined that floor motion to be illegal and the motion was excluded from the minutes. I am curios because I understood the minutes to be an official record of a meeting, good or bad. 1. Is that allowed? 2. Does that mean that any motion from the floor that evening, seconded, be excluded from the minutes, to include floor nominated candidates? (two of the floor nominated candidates won seats on the board.) Thank you in advance for clarifying
  15. An old board passes a motion,then an annual meeting takes place at which three new BOD members are elected, is the new board subject to the motion passed by the old board? Must the new board reconsider the motion? Who is eligible to move for reconsideration? Or, is the motion dead if it is not passed again by the new board? The question restated: are boards of directors considered continuing boards and motions effective in perpetuity regardless of changes in BOD membership?
  16. During our monthly Delegate Assembly I raised a Point of Order when a motion was made and the Chair explained to new Delegates that once a motion is made and seconded it requires two-thirds to be added to this month's agenda or a majority in order to be added to next month's agenda. My Point of Order was that handling motions in this manner is in conflict with RONR and it is not written in the Constitution/By-laws. My understanding of a handling of a new motion according to RONR is that the motion is made, seconded, the chair states the question and then debate begins. (I had given the Parliamentarian and the Secretary a "heads up" prior to the start of the meeting by informing them that I would be calling for a Point of Order as I believe that the requirement of 2/3s or majority in order to add it to the agenda severely limits members' voice.) Since this has been the way motions have been handled for the three years I've been a Delegate (and possibly for the 50+ years the organization (union) has been in existence), I also cited page 19, "Custom" which states that if a custom is in conflict with the parliamentary authority or written rule and a Point of Order is raised citing the conflict that the custom "falls to the ground" and the conflicting provision in the parliamentarian authority (RONR according to Constitution/By-laws) or written rule must thereafter be complied with. The Chair asked the Parliamentarian to come to the microphone. The Parliamentarian cited a clause in the by-laws which stated "A membership meeting shall discuss only those matters for which it was convened." Chair accepted Parliamentarian's explanation, adding, "But it was a good question." There wasn't time for me to respond so I let it go but afterwards I again reviewed the Constitution/By-laws and found that the section the Parliamentarian cited was for "Membership Meetings" which is a special meeting called for a distinct purpose -- that is NOT the same as the monthly Delegate Assembly. I sent an email to the Chair and Secretary when I returned home that evening, providing them with this additional information but have not received a response. What's my next step? Should I discuss it with the Parliamentarian prior to the start of next month's Delegate Assembly and ask that he bring it up with the Chair or should I call Point of Order again at the next DA? Would I call it at the beginning of the meeting when the Chair/President is giving his address or wait until it's time for new business? Thank you for any assistance/advice you may be able to provide.
  17. My board has a policy which states that our agenda must be followed, and that in order to change the agenda set by the chairman and executive member, there must be a unanimous vote of the board. This policy has been interpreted to mean that no motions of new business can be made without it being approved on the agenda. I contend that this is in violation of RONR. We follow "the most recent edition of Roberts Rules of Order". I cannot find anything specific in RONR which states that the purpose of New Business is to bring up new motions, whether they are specifically listed on the agenda or not. Please advise.
  18. We had a motion made at a meeting in March, which was seconded and approved (after discussion) by the full board. Later in October, a similarly worded motion was made, discussed, seconded and approved once again by the board. Does this second motion be obsolete, as the motion made in March was the first one? How does one handle two similar motion made in one year?
  19. I am a college professor. At a recent department meeting we had an issue come up with interpretation of Roberts Rule's and we can't seem to come to consensus. I'm looking for help. The Agenda Item was: Individual textbook adoption by teacher vs single adoption for the whole department Person "A" made a motion that that the length of time required for a new textbook adoption be 4 years. In discussion I proposed a motion that we accept single adoption texts per teacher which wasn't related to Person "A"'s motion but was immediately relevant to the agenda item. I was told that we cannot discuss that motion until we vote on Person "A"s motion. Person "A"'s motion passed with 10 in favor, 3 against, a 2 abstentions as it required 50% majority. I was then allowed to propose my motion. I proposed that we allow single adoption texts with the caveat that the instructor must bring the proposed text to the department and where the particular text can be voted on in a future meeting." The motion passed 7 in favor, 5 against and 1 abstention. (Two people had left). The chair passed it as it was 50% majority even though the chair did like the outcome and was vocal about it. That night, the chair sent an email to the department stating that my motion did not pass. The chair said that my motion required 2/3 majority vote. Is the chair correct? If so, it would seem that the first person to make a motion has a sizable advantage. They only requires 50% majority to pass and any 2nd motion made after (even if its not an amendment) requires a 2/3 majority vote. This doesn't seem right. If I would have made my motion first instead of being polite then my motion would have passed with 50% majority. The chair has revised the minutes to say that my motion did not pass. Any help would be greatly appreciated.
  20. The Constitution & By-Laws of our organization specifies that after our annual election, "The immediate Past President although not elected, is a non-voting member of the Board, and shall serve as such on the Board for a period of one (1) year only." There is nothing specified that I can find about this person being allowed to make motions, but I have seen public evidence that this person is making motions at board meetings and has voted on their own motion. Is there anything in RRO that says anything on this and what can be done if it's not permissable? Thanks!
  21. I have situation where a motion to fund a youth trip was made and seconded correctly. However, after debate on the motion they moved to a vote and the motion was passed unanimously. After the meeting it was pointed out by a member that was not present for the vote that this was an "illegal" vote because it was in excess of the amount our bylaws allow to be voted on without carrying the motion to the next monthly meeting. This was correct. We are having a difficult time figuring out what the status of that motion is since the vote was invalid. Please assist!!! If you can direct me to a source as a point of reference I would greatly appreciate it.
  22. Can the President make a motion? What about other officers?
  23. I attended a meeting where the President during his report asked the assembly what he could do to help members feel more a part of the club. Discussion related to communication issues followed. A member made a motion to clarify that the Board of Directors be a body authorized to make recommendations to the membership rather than be sole decision makers. Discussion followed. I offered an amendment to the motion to add clarification that powers of authority be clarified between "matters of daily operations" and "matters related to the direction and mission" of the club I was told that only the maker of the motion could amend their motion Further, I was told that the motion had to be handled before the amendment. I am confident I was told incorrectly. Answer, please.
  24. During a recent club meeting, discussion ensued about the need to update our ByLaws. A committee was appointed by members volunteering via email from our Board president, I was appointed to Chair this committee. Our Board has one particular member who steers Board involvement, decisions, and activities by manipulation. I want to ensure that I can chair this committee through its assignment without interference from outside parties. Am I proposing to communicate a schedule outlining the process by which the committee with manage this task-- Section by Section. I am proposing a "Member Input" period followed by a "Committee Review" period for each segment of the ByLaws. Am I understanding Article IX (Committees and Boards), Section 52, Paragraph 2, that my strategy is the proper format for ensuring member input and at the same time protect the committee from outside influence until it is ready to submit its report.? It is my plan that the Committee will review member input, debate among ourselves and draft amendments to the ByLaws taking into consideration member input received. Present the Board a document (grid) showing current language, our official amendment, and how the new language would read if the amendment is approved. If we present this "report" containing multiple amendments, what is proper Board action? To handle each amendment separately, or to act upon our report as a whole?
  25. If a motion is made and seconded and voted on before asking for the question, is it a legal vote?