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  1. We are a member organization of 50 and are poise to elect a new president. Presently, only one person is on the ballot. She is included in the slate from our nominating committee. At our monthly meeting in March, our president announced the slate and called for nominations from the floor. When no one responded, she closed the nominations from the floor. There was no motion or vote to do so from the body. It seems that members may want to re-open nominations from the floor before the election due to take place at our April meeting. Since there was only a decree by the chair that the nominations be closed with no vote by the body, how can we proceed to re-open nominations?
  2. Our Association is considering doing away with the Nominating Committee as the method of nomination of its officers. I would really like to have some feedback from some folks who work with various groups around the country to get arguments for and against using that method as opposed say to having potential nominees nominated from the floor at the annual committee. In our Society some of the members are convinced that a couple of members who have served 2 non-contiguous one year terms (which is prevented by the bylaws) spoke out in committee against a perfectly qualified candidate who had performed her duties more than satisfactorily was not nominated for a higher office, or to any other office despite her having expressed her willingness to do so. This member is one of the senior members of the Association. There is speculation that this member was not nominated, not because she was not qualified, but because of a handicap she has a result of a disease. This of course can't be confirmed. What if anything can be done about this situation? Dennis Clark, PRP
  3. We are a small charitable organization and have 8 board members. Recently, a Special General Meeting was called to fill three board of director vacancies. Question: At the SGM, 3 people were nominated for these positions. They were not voted on by the members at the SGM or acclaimed, rather, they were presented at the next Board meeting and only one of them was approved by the board. Our practice has always been to allow anyone who volunteered for any board position, to be allowed on the board, then ratify them at the AGM. Did the Board have the right to vote on approving these 3 people, and not allowing two of them to the board? Thank you
  4. Recently, in a meeting where biennial elections were held a member presented a letter from another member who was willing to be nominated but could not be present. The letter was not accepted on the premise that a member has to be present to be nominated. Upon being challenged, the chairman flipped through the local chapter's bylaws, the national bylaws, and then Robert's Rules, but could not find anything to support his decision not to accept it. The chairman refused to accept the letter. Keep in mind, the letter was just intended to document the nominee's consent and willingness to be nominated. At least three members stood ready to actually make the nomination. - The question is: Must a member be present in order to be nominated?
  5. Our neighbourhood Home Owners Association recently distributed a survey. One of the questions was "Option A - we would like Wendy to continue as Liaison, or Option B - we would like to nominate ______________ to replace Wendy." Three of us submitted Jan as a nomination to replace Wendy, however when the results were posted (which were reported to and counted by Wendy only!) the response was that the majority of neighbours opted to continue with Wendy. The survey input only went to Wendy, so no other neighbours, other than the three who nominated Jan, knew about Jan's nomination. Should there now be communication to the neighbourhood that there is a nomination and a vote taken to choose between Wendy and Jan? And should the votes be counted by someone other than Wendy or Jan?
  6. We had nominations tonight. There were some votes that are questionable to me. 2 votes were written on the same sheet of regular notebook paper, and were signed by the members, not a anonymous nomination form like everyone else, and they were handed in by someone else. They were not at the meeting. There were 3 votes sent in by text, and 3 by phone. There was never an actual meeting called to order for the nominations, nor adjournment, obviously. Can this be right? Everyone who was present sat there for around 2 hours waiting for the results to be announced, not knowing that they were out of sight, calling and texting people, because they needed their nominations. Are the votes valid? Should there be nominations be taken again by everyone, or will just those ballots be taken out? It doesn't state an answer to any of these questions in our bylaws, but it does state the RROO shall govern the proceedings of the meeting. Thanks.
  7. Ms.

    If the by-laws do not prohibit it, may a member of the assembly nominate herself to a position on a separate entity that requires appointment of a member by the assembly? (The intent of this question is on the prospect of an individual nominating himself. Rules allow members of the appointing assembly to serve on the entity to which the appointment is being made.)
  8. I was at a recent state convention which was charged with sending delegates to a national convention. There was a nominating committee which selected a slate of delegate candidates to present to the full convention on the floor. They used an unusual procedure within the nominating committee. First, they asked members to make nominations. The Chairman recognized one particular member first, who made a lengthy list of nominations. Other members were then recognized who made more nominations. On the Chairman's authority, he decided to proceed as follows. The committee would have a vote on each delegate candidate in the order in which they were nominated. If any delegate candidate got more than a majority of votes, then that candidate would become part of the slate. It became very clear that the fix was in. The Chairman ran through the list of nominations presented by the first member. Most got a majority of votes. Once the slate was full, the Chairman ended the meeting and none of the other nominees were considered or voted upon. Many of the later nominees would also have gotten a majority, but they were never given a chance. Many people left angry. The parliamentarian declared that "Robert's Rules allows us to do it this way." I've run through my copy of RONR and can't find it. Did they cheat?
  9. I am working on a team developing rules for a convention that includes a nominating committee. The nominating committee will choose a slate of delegates to be elected to go to our organizations National Assembly. There are 9 slots available and the nominating committee will nominate members for all nine. In a normal year we would go through the motions of taking nominations form the floor and there would be few if any other nominees. This year due to internal issues, we are expecting multiple nominations from the floor. I would not be surprised if we had another 20 people nominated. I am at a loss as to how to make this an orderly process. How do we elect 9 out of 29? Our custom has been to only allow nominations by nominating committee and from the floor the day of the convention so we won't even know the names or number of nominees in advance. Your thoughts and advice would be greatly appreciated.
  10. Once someone has "accepted" a nomination for a board position, what is the correct procedure to later "decline" the nomination? Is it appropriate to later decline the nomination to a current board member or is it required for them to decline in person at board meeting?
  11. I understand that RONR allows one person to be nominated more than once. My question is whether one person can be elected to more than one position on a Board? Or does her being in one office prevent her serving in another office? Our bylaws are silent as to this, but they refer to RONR to fill any gaps ... ? Thank you for your help.
  12. Our Bylaws state that the nominating committee will select a slate of officers & board members and present to the membership no later than September 1 of each year. At the October meeting, our members can nominate additional members for any position, as long as the person nominated agrees in writing or by attending that meeting in person. The vote is then taken at the November meeting. This year there was an unfortunate situation that occurred on the date of the October meeting & no meeting was held. There was an individual who wants to nominate someone for a Board Member position, but we do not know how to handle this properly per Robert's Rules. Can someone help us with this, please?
  13. A little over a year ago, a slate of four officer candidates was put together and accepted by our nominating committee as the slate to be put before our assembly. The four candidates were duly elected. Nominations for each individual post from the floor are allowed. There were none. The four officers stood for re-election this year, were accepted by the nominating committee, and were reelected by acclamation. One of the officers, however, had unintentionally violated one of our term limit rules (we have two different term limit rules). When he discovered his error and before the first meeting of this year, he stepped down immediately. There is a movement, now, to declare the whole election invalid and remove the other three officers. It appears to me that, since anyone could have gone to the nominating committee and asked to be on the slate for any position and since anyone can be nominated from the floor for any position, this attempt to disqualify three officers because of the error of a fourth has no basis on which to proceed and should be ruled out of order. There are no unique local rules outside of the fact that there are two different term limit rules. Am I on firm ground?
  14. Can a member nominate him or herself for an elected position (Vice President)?
  15. When the bylaws specify that nominations are made by a Nominating Committee, does RONR (11th ed.) require the chair to call for nominations from the floor, even when the bylaws are silent on that particular option? It would appear so from p. 435, l. 9-12, “After the nominating committee has presented its report and before voting for the different offices takes place, the chair must call for further nominations from the floor.” However, under “Some Principles of Interpretation”, p. 589, l. 33-34, RONR states, “If the bylaws authorize certain things specifically, other things of the same class are thereby prohibited.” In our case, our bylaws do authorize nominations by the Nominating Committee specifically. Therefore, one might conclude from RONR’s Principles of Interpretation that other forms of nominations (e.g. from the floor) are thereby prohibited. Also supporting this position is the fact that in RONR’s sample bylaws, p.585, l. 22-24, words are included specifically to permit nominations from the floor after nominations are made by a Nominating Committee. If such a call for nominations from the floor were already mandated by RONR, it would seem that words in the sample bylaws “permitting” such nominations are superfluous. Can anyone please offer a definitive answer to my original question in light of this possible ambiguity in RONR? Thanks. Tom
  16. Our bylaws state that nominations of officers and directors will be made at our March and April meetings, with the list of candidates to be announced at the April meeting following the close of nominations. If a member was nominated for office in March and declined the nomination, can he accept a nomination for the same position at the April meeting if he has changed his mind and is nominated by another member?
  17. Hello, I need some guidance as I cannot understand it myself from reading the information. I have 2 questions. 1. If someone was brought up to fill a position and required a 2/3 vote for nomination, which they did not get, are they eligible to be brought up in the future for nomination? I do not know if it is relevant or not, but many voting members were not able to be present for the vote and are upset that they did not get to vote. 2. When electing a pulpit committee, which is done by written vote by members listing names of 5-7 people, can the committee have 2 members from the same family, such as father and daughter?
  18. Can an individual nominate himself/herself for consideration as a "Presiding Officer" i.e. "Chair", "Vice Chair", "Secretary", etc.?
  19. In our November meeting we take nominations for positions. A member asked if he was allowed to accept a nomination with a hand written letter due to his anticipated absents from the meeting. I was under the impression that one needed to be present to accpet. Is this true/common practice?
  20. A member of our Nominating Committee, John Doe, who is also a nominee for Trustee position talked to a nominee of the same position, John Smith, who is not a member of the Nominating Committee. John Smith then changed his candidacy from Trustee to 1st Vice President leaving only one candidate for trustee, John Doe. I have brought this to the attention of the governing board as a Conflict of Interest. Do you agree this is a Conflict of Interest and if so what would the penalty be for such a ethics violation?
  21. Our HOA is having the annual meeting and sent out the required meeting notice with a proxy form, a ballot form, bios of all candidates who wanted to be on the nominee slate for the open BOD positions. Several weeks after the forms were sent out, 3 nominees rescinded their names for 3 of the 4 open the positions. Subsequently, 1 of those individuals changed their mind and said 'put me back on the nominee slate'. To complicate the scenario, a small group of members within the HOA have filed a lawsuit against the HOA members/BOD. One (of many) points of contention within the HOA has been the use of proxies and ballots for voting. It seems likely the 'nominee confusion' is an attempt to have nominations from the floor occur. The small group of disgruntled HOA members do not like the current board members, nor the current by-laws, nor many aspects of Roberts Rules of Order, nor several sections of NC Statutes and Codes - 47F North Carolina Planned Community Act. It's been a very contentious few years and the lawsuit is not resolved. The question is, how can any of the submitted proxy and/or ballot forms be used if the candidates to be considered for the open BOD positions have changed so frequently? Any suggestions?
  22. RR appears to assume that, even if there have been nominations by a committee, nominations will also be allowed from the floor. Can an organization's By-Laws disallow nominations from the floor?
  23. I am a member of a church council. Three of us are now ending our three years of service. Nominations for new council members are being made by the current members of the church council. The president has nominated his father-in-law and his mother-in-law (wife of the nominee) has been our church secretary for 20 years. Another member has nominated her cousin. Nepotism was challenged by another council member at which time the cousin removed her name from the ballot. The father-in-law refuses to do the same and will not recluse himself. Comments/suggestions are appreciated.
  24. Here is a clearer elaboration of a matter I had asked two years ago, about which my board remains confused. I believe it has confused "nominations by mail" with "nominations by committee, supplemented by nominations from the floor". Our bylaws specify a method of nomination only for our annual elections of officers and district positions, and are silent on methods to be utilized by the board in matters of nominations to external organizations, and committee positions that are the responsibility of the board to fill. Our bylaws do further provide that a committee called the "Nominating Committee" (emphasis on the quotations) may make recommendations to the board with respect to these positions, but leaving the board free to accept or deviate from such recommendations and to elect, or appoint, individuals other than those recommended by the committee. Our board has since adopted a policy (in the nature of a "standing rule") to advertise all such positions to the full membership, and requiring every member who desired to be considered to submit their self-nomination, along with information pertinent to the position, within the nomination window specified by the board. These are then forwarded to the "Nominating Committee" who can then take into consideration all applications and, from among them, make a non-binding recommendation to the board as to who it might best appoint. The board then entertains a motion to adopt the recommendations of the Nominating Committee en bloc, by unanimous consent, but in the case where two or more positions were recommended en bloc, to accept the intervening motion by any director to have one or more positions considered individually ("division"), and in the case where there is dissent from the recommendation of the Committee, to treat all members who had replied within the nomination-by-mail (fax, email) window as eligible to be elected, while providing that no nominations other than those received by the close of the nominations window shall be considered. I concur with those who believe the above in order, on the basis that in the case of members who had not bothered or managed to reply within the window, denying their late nomination is not a denial of an individual member's rights. Contrarian directors insist on an absolute right to nominate each other, when not themselves, "from the floor" and citing from RONR, 11th ed., pg. 435, lines 10-13: "After the nominating committee has presented its report and before voting for the different offices takes place, the chair must call for further nominations from the floor." I think they are confusing the present case – in which nominations have already been taken by mail – with the altogether-different scenario referred to above in RONR, wherein "NOMINATION BY COMMITTEE" is required to be supplemented by nominations from the floor. My questions: May the Board, having taken nominations by mail, resist having to accept nominations from the floor? If the Board's actual nominations policy requires nominations by mail to have been received by the stated deadline, may the directors who are present at a meeting of the board, in the absence of objection and even against objection, suspend their policy (rule) and decide – on the spur of the moment – to set it aside and capitulate to the nomination from the floor of anyone who should argue to deserve consideration? I am hoping that the answer to my question (1) is "yes" and that the answer to (2) to is "no". Does the forum agree? Thanks!