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  1. We have a nomination for an officer position that will generate discussion as this person is controversial. The election process clearly states there is to be no discussion of each officer position and you cannot vote against a person without voting for someone else. I have two questions: first, why can't we have discussion? Second, no one will nominate anyone else from the floor. So we have one person nominated that some people won't vote for. However, no one wants to nominate anyone else. If board members are not allowed to vote a "yes or no" on a position how do they vote (or not vote) on this individual?
  2. Hi, quick question - Can our PTO President rescind the nomination of the VP prior to elections? There wasn't a formal closing of nominations last month. Thanks!
  3. Our club elections are coming up next month, per the by-laws, the nominating committee must meet before October 1st and choose members that are willing to hold the offices available. The slate is then presented to the secretary, who sends it out to the membership no less than 10 days prior to the October meeting. At the meeting, members are able to nominate candidates from the floor, then elections take place in November. According to one committee member, the slate submitted to the secretary is not the slate that the committee agreed upon. Specifically, the chairman, whom the committee nominated for President, took her name off the slate and replaced it with "accepting nominations from the floor". The committee person who is making the accusations, was on the original slate as a board member and was completely omitted from the slate submitted to the secretary. The slate had already been sent to the membership prior to these accusations. Which slate should be presented to the membership? Since the chairman took her name off the slate submitted, does that constitute a withdrawal from nominations?
  4. Nominationa

    Can you be nominated for an Office, if you are on the nominating committee? If you can, where is this found? Also, If this person accepts the nomination, do they have to resign from the nominations committee? Where is this in writing?
  5. Hello Robert Rulers, This is my very first post but I've come here and read posts when I needed help in the past. I was just elected President of my neighborhood association last month. The association went inactive for a couple of years and I worked with a small group of neighbors and our city to reactivate it. Since it was the first meeting of the fiscal year we held elections. I ran for President because no one in our small group wanted to and we didn't know if anyone else would. We all ran unopposed and were elected by acclimation/unanimous consent. We had a lady from the city run the meeting until I was elected since we had no prior President to preside over the meeting. The lady that was elected President last gave up being a part of the association and there was no Vice President elected at the time. Once I was elected I thanked the 50+ people for electing me to the 2017-18 term. When I announced each of the other officers I announced them elected to the 2017-18 term. No one objected. After the meeting, the very first President of the association said we would have to hold elections again after October 1st. We have the date for our next meeting set for October 18th which happens to be just after our fiscal year of October 1. Is there a motion someone can make to reaffirm all the elections from our last meeting or do we have to open up nominations again and go through the entire process again? One concern I have is that a woman in our neighborhood (who does not like me, has bothered me so much in the past that I had to ask her to leave me alone multiple times, and who would not leave me alone to the point I sent her a notice of harassment telling her if she contacted me or anyone to contact me that I would seek an anti-harassment order against her) may show up and talk poorly of me by saying I threatened to sue her, etc. She was unable to attend last month's meeting and an hour before the meeting she suggested (online) that we do not elect officer at the meeting, and later she said she did not receive the post card the city mailed to all addresses in our neighborhood and that the 2 weeks notice she got online wasn't enough because her work schedule is set 2 months in advance and she wasn't able to get anyone to cover her shift at the hospital. This woman's behavior toward me is really concerning because I have been severely cyber stalked/harassed by a man who is a complete and total stranger to the point that I did get an anti-harassment order of protection against him and his wife and now the police are investigating him for felony cyber stalking. One of my concerns is this lady will start saying untrue and disparaging things about me during the nomination process. I feel like I could win the election, even if she ran against me but I'm worried if she begins to mistreat me or talk about me in unjust ways I will be triggered and have a difficult time presiding over the meeting. I believe I have accomplished a lot for our neighborhood and the association in the short amount of time I've been involved in reactivating the association and sine I have been elected President. My worry is my neighbors are fairly conservative and I'm very progressive and that she may say enough to trigger the trauma of being harassed and I may not handle it well and then I may lose the election. Her and I are part of local political groups and we have had serious disagreements that turn ugly which has prompted me to tell her to leave me alone repeatedly. To the point, I blocked her on Facebook so she could no longer comment on my posts, etc. Even months after I blocked her on Facebook, she was still contacting people we know and having them contact me about whatever problems she said she had with me, etc. As recent as July she was telling people in our political groups that I threatened to sue her. Her behavior reminded me too much of the man that would not stop contacting me online and who would create new accounts just to get around me blocking him, etc. Any advice on how to handle this? Our charter/bylaws: http://www.cityofvancouver.us/sites/default/files/fileattachments/city_manager039s_office/neighborhood/8329/parkside.pdf
  6. At our annual spring meeting to elect new board officers a group of people were unhappy with the work of the nominating committee (outlined in our "Articles of Incorporation"). The election was in process when objection was made and a debate ensued that admittedly was not handled well by the chair. The assembly moved to suspend elections to a later date. It was unclear whether it was to allow for more nominations by "written petition" or for clarification on our procedures. Since the Nominating Committee presented a full list of nominees to satisfy the slate and nominations were closed two weeks before the annual meeting, can the assembly circumvent the procedure to reopen nominations or take nominations from the floor at the meeting? Here are the pertinent places outlining elections and the nomination process in our Articles of Incorporation. By the way, our constitution reads: "In all matters not specifically provided for, procedure shall be according to Robert's Rules of Order." Yes, we have both a constitution and Articles of Incorporation. The election procedures are outlined in the Articles of Incorporation under the following article: Article 5: Extended Executive Board/ (B) Elections to the Church Council (1) Elections shall be conducted at the Spring Congregational Meeting, the date of which shall be announced two months in advance. (2) Two weeks before the Spring Congregational Meeting, the Nominating Committee (see below, Article 6(B)(f)) shall present the slate of nominees to the membership in writing, at which time the slate shall be closed. Our Articles of Incorporation call for a Nominating Committee (Article 6: General Assemblies/ (B) Meetings/ (5) Procedures/(f) The Nominating Committee). Types of Nominations: · Proposals by the Committee; · Proposals by the General Assembly: Upon written petition, a candidate shall be placed on the slate of nominees when he/she signifies his/her intent with the signatures of five members of the General Assembly. The committee must receive all written petitions three weeks prior to the date of the election. For anyone interested, I have attached our articles of incorporation. Articles-Incorporation-Revised_November-2015.doc
  7. There are two rounds of nomination for the officers of a board. If the current president is nominated for the president position and the president declines the nomination at the first organizational meeting can they change their declination to acceptance at the second organizational meeting? or Can they be nominated again for the same position by either themselves or another board member and accept at the second organizational meeting?
  8. Some say yes, because the bylaws specify that nominations to the board of trustees are made by a Nominating Committee. Others say no, because after the Nominating Committee gives its report to the general membership, the Chair is supposed to call for further nominations from the floor prior to the vote. (RONR 11th ed. p. 435, ll 10-25). The bylaws do cite Robert's Rules as the governing parliamentary authority. The question is complicated by the fact the right to nominate, like the right to speak in debate, is considered a basic right of every member that can curtailed only by disciplinary proceedings (RONR 11th ed. p.264, ll 12-13). If so, it's not clear how a member who wishes to add to the Nominating Committee's nominations can be prevented from doing so. Any thoughts from the experts?
  9. Election question

    We are electing a new officer (FS), two current officers want to run for the position (EB1 & EB2). Our bylaws state that EB1 and EB2 must resign their current positions to seek FS. This opens two seats. Nominations are in May, election is in June. The FS election will be votes on first. If the nominations for EB1 and EB2 are filled can the loser of FS be nominated and run on election night?
  10. Election question

    We are electing a new officer (FS), two current officers want to run for the position (EB1 & EB2). Our bylaws state that EB1 and EB2 must resign their current positions to seek FS. This opens two seats. Nominations are in May, election is in June. The FS election will be votes on first. If the nominations for EB1 and EB2 are filled can the loser of FS be nominated and run on election night?
  11. We are a member organization of 50 and are poise to elect a new president. Presently, only one person is on the ballot. She is included in the slate from our nominating committee. At our monthly meeting in March, our president announced the slate and called for nominations from the floor. When no one responded, she closed the nominations from the floor. There was no motion or vote to do so from the body. It seems that members may want to re-open nominations from the floor before the election due to take place at our April meeting. Since there was only a decree by the chair that the nominations be closed with no vote by the body, how can we proceed to re-open nominations?
  12. Our Association is considering doing away with the Nominating Committee as the method of nomination of its officers. I would really like to have some feedback from some folks who work with various groups around the country to get arguments for and against using that method as opposed say to having potential nominees nominated from the floor at the annual committee. In our Society some of the members are convinced that a couple of members who have served 2 non-contiguous one year terms (which is prevented by the bylaws) spoke out in committee against a perfectly qualified candidate who had performed her duties more than satisfactorily was not nominated for a higher office, or to any other office despite her having expressed her willingness to do so. This member is one of the senior members of the Association. There is speculation that this member was not nominated, not because she was not qualified, but because of a handicap she has a result of a disease. This of course can't be confirmed. What if anything can be done about this situation? Dennis Clark, PRP
  13. We are a small charitable organization and have 8 board members. Recently, a Special General Meeting was called to fill three board of director vacancies. Question: At the SGM, 3 people were nominated for these positions. They were not voted on by the members at the SGM or acclaimed, rather, they were presented at the next Board meeting and only one of them was approved by the board. Our practice has always been to allow anyone who volunteered for any board position, to be allowed on the board, then ratify them at the AGM. Did the Board have the right to vote on approving these 3 people, and not allowing two of them to the board? Thank you
  14. Recently, in a meeting where biennial elections were held a member presented a letter from another member who was willing to be nominated but could not be present. The letter was not accepted on the premise that a member has to be present to be nominated. Upon being challenged, the chairman flipped through the local chapter's bylaws, the national bylaws, and then Robert's Rules, but could not find anything to support his decision not to accept it. The chairman refused to accept the letter. Keep in mind, the letter was just intended to document the nominee's consent and willingness to be nominated. At least three members stood ready to actually make the nomination. - The question is: Must a member be present in order to be nominated?
  15. Our neighbourhood Home Owners Association recently distributed a survey. One of the questions was "Option A - we would like Wendy to continue as Liaison, or Option B - we would like to nominate ______________ to replace Wendy." Three of us submitted Jan as a nomination to replace Wendy, however when the results were posted (which were reported to and counted by Wendy only!) the response was that the majority of neighbours opted to continue with Wendy. The survey input only went to Wendy, so no other neighbours, other than the three who nominated Jan, knew about Jan's nomination. Should there now be communication to the neighbourhood that there is a nomination and a vote taken to choose between Wendy and Jan? And should the votes be counted by someone other than Wendy or Jan?
  16. Nominations/Voting

    We had nominations tonight. There were some votes that are questionable to me. 2 votes were written on the same sheet of regular notebook paper, and were signed by the members, not a anonymous nomination form like everyone else, and they were handed in by someone else. They were not at the meeting. There were 3 votes sent in by text, and 3 by phone. There was never an actual meeting called to order for the nominations, nor adjournment, obviously. Can this be right? Everyone who was present sat there for around 2 hours waiting for the results to be announced, not knowing that they were out of sight, calling and texting people, because they needed their nominations. Are the votes valid? Should there be nominations be taken again by everyone, or will just those ballots be taken out? It doesn't state an answer to any of these questions in our bylaws, but it does state the RROO shall govern the proceedings of the meeting. Thanks.
  17. Ms.

    If the by-laws do not prohibit it, may a member of the assembly nominate herself to a position on a separate entity that requires appointment of a member by the assembly? (The intent of this question is on the prospect of an individual nominating himself. Rules allow members of the appointing assembly to serve on the entity to which the appointment is being made.)
  18. I was at a recent state convention which was charged with sending delegates to a national convention. There was a nominating committee which selected a slate of delegate candidates to present to the full convention on the floor. They used an unusual procedure within the nominating committee. First, they asked members to make nominations. The Chairman recognized one particular member first, who made a lengthy list of nominations. Other members were then recognized who made more nominations. On the Chairman's authority, he decided to proceed as follows. The committee would have a vote on each delegate candidate in the order in which they were nominated. If any delegate candidate got more than a majority of votes, then that candidate would become part of the slate. It became very clear that the fix was in. The Chairman ran through the list of nominations presented by the first member. Most got a majority of votes. Once the slate was full, the Chairman ended the meeting and none of the other nominees were considered or voted upon. Many of the later nominees would also have gotten a majority, but they were never given a chance. Many people left angry. The parliamentarian declared that "Robert's Rules allows us to do it this way." I've run through my copy of RONR and can't find it. Did they cheat?
  19. I am working on a team developing rules for a convention that includes a nominating committee. The nominating committee will choose a slate of delegates to be elected to go to our organizations National Assembly. There are 9 slots available and the nominating committee will nominate members for all nine. In a normal year we would go through the motions of taking nominations form the floor and there would be few if any other nominees. This year due to internal issues, we are expecting multiple nominations from the floor. I would not be surprised if we had another 20 people nominated. I am at a loss as to how to make this an orderly process. How do we elect 9 out of 29? Our custom has been to only allow nominations by nominating committee and from the floor the day of the convention so we won't even know the names or number of nominees in advance. Your thoughts and advice would be greatly appreciated.
  20. Once someone has "accepted" a nomination for a board position, what is the correct procedure to later "decline" the nomination? Is it appropriate to later decline the nomination to a current board member or is it required for them to decline in person at board meeting?
  21. I understand that RONR allows one person to be nominated more than once. My question is whether one person can be elected to more than one position on a Board? Or does her being in one office prevent her serving in another office? Our bylaws are silent as to this, but they refer to RONR to fill any gaps ... ? Thank you for your help.
  22. Our Bylaws state that the nominating committee will select a slate of officers & board members and present to the membership no later than September 1 of each year. At the October meeting, our members can nominate additional members for any position, as long as the person nominated agrees in writing or by attending that meeting in person. The vote is then taken at the November meeting. This year there was an unfortunate situation that occurred on the date of the October meeting & no meeting was held. There was an individual who wants to nominate someone for a Board Member position, but we do not know how to handle this properly per Robert's Rules. Can someone help us with this, please?
  23. A little over a year ago, a slate of four officer candidates was put together and accepted by our nominating committee as the slate to be put before our assembly. The four candidates were duly elected. Nominations for each individual post from the floor are allowed. There were none. The four officers stood for re-election this year, were accepted by the nominating committee, and were reelected by acclamation. One of the officers, however, had unintentionally violated one of our term limit rules (we have two different term limit rules). When he discovered his error and before the first meeting of this year, he stepped down immediately. There is a movement, now, to declare the whole election invalid and remove the other three officers. It appears to me that, since anyone could have gone to the nominating committee and asked to be on the slate for any position and since anyone can be nominated from the floor for any position, this attempt to disqualify three officers because of the error of a fourth has no basis on which to proceed and should be ruled out of order. There are no unique local rules outside of the fact that there are two different term limit rules. Am I on firm ground?
  24. Can a member nominate him or herself for an elected position (Vice President)?
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