Jump to content
The Official RONR Q & A Forums

Search the Community

Showing results for tags 'vote'.

  • Search By Tags

    Type tags separated by commas.
  • Search By Author

Content Type


Forums

  • RONR Message Board – Robert’s Rules of Order Newly Revised
    • General Discussion
    • Advanced Discussion
    • The Robert’s Rules Website
  • About the Message Board
    • Questions or Comments about the Message Board
  • Archive
    • Archived Discussions (2010)

Find results in...

Find results that contain...


Date Created

  • Start

    End


Last Updated

  • Start

    End


Filter by number of...

Joined

  • Start

    End


Group


Location:


Interests

Found 16 results

  1. I was recently voted into the President's role. My question is: A vote to change our bylaws (set new term limits) was cast 3 years ago; before I joined the board. The bylaws were never updated to reflect the change. A board member is now insisting we update the bylaws to reflect said change. Is a vote/decision to update bylaws still valid 3 years later, or is that proposed change subject to a new vote by the current board members? Thank you
  2. Greetings ... I am part of an organization that in our By-Laws has the following Articles: "Article II - Board of Directors and Duties .... 1. The Board of Directors (BOD) of this association shall be the President, Vice President, Commissioner, Secretary, Treasurer, Director of Marketing, and Assignment Officer. " ... so there are 7 positions on the board. "Article III - Board of Directors ... 1. General Powers and Duties ... c. The BOD may remove any of its BOD members for cause, by 2/3 majority vote of the BOD" My question is this ... If a board member resigns prior to a vote taken under Article III, and their seat on the BOD is unoccupied at the time of a vote, does 2/3 mean four out of 6 (.667) ? Or does the seat still count and the vote must be 5/7 (.714) in order to reach the 2/3 (.667 ) majority vote level? Also, does is matter if only five out of the seven board members are at the meeting when this takes place? Seems to me that the BOD is defined as seven positions, not 7 people, and that if a 2/3'rds vote is required to enact something, 4/7 (.571) votes is not enough to enact or meet the 2/3rds requirement? Even if the whole board is not in attendance at the meeting? The rest of my BOD does not agree with me, hence the question here. Thank You very much in advance for any thoughts or direction you may provide. Feel free to ask for clarification on anything if I haven't described the situation well enough. Thanks again.
  3. Our newly established church recently had a vote to join a church conference or remain independent. Vote went 17 total- 7 to join/ 8 independent and 2 other. It was announced that the decision had been made to be independent and we would start working toward government and bylaws next. Motion was made and 2nd. Almost a week later we have someone, who didn’t agree with the out come of the vote, questioning the fact that we didn’t have a majority, it was just popular vote. What should be done next to be ethically and morally correct.
  4. I am the commander of a VFW post going through the process of consolidation (merger) with another post. We use RONR as a reference when our bylaws and other governing documents do not cover certain topics. I've included the excerpt from our bylaws covering consolidation below. One of the interesting items we have to decide on is our Post number (ref. item 6), i.e. Post 1001 or Post 2002; it requires 2/3rd of the members present to vote for one of the post numbers. There is no supporting bylaw that we've been able to locate should no post number reach the 2/3rd requirement. For the questions below, assume that all voting is done by ballot. If there is not a 2/3rd majority for either post number, is it within the right of the chair to hold another vote for post number during the same meeting? Should a second vote fail to garner the 2/3rd requirement; does the department representative determine the outcome of the post number? Or, what is next based on the information provided? Any references we can use in RONR would be greatly appreciated. I thought this may fall under plurality voting 44.11 but that seems to be fore three or more options for a candidate. VFW Bylaws as amended July 19, 2022 Bylaws Article II Posts Sec. 209 - Consolidation of Posts. Two or more Posts may consolidate by authority of the Commander-in-Chief as prescribed in Section 209 of the Manual of Procedure. Manual of Procedure Article II Posts Sec. 209 - Consolidation of Posts. Two or more Posts may consolidate upon a vote of their respective members conducted in accordance with the procedures herein set forth as follows: 1. A motion to consider consolidation shall be made and approved at a regular or special meeting of the Posts. 2. A committee shall be appointed by the Post Commander to investigate consolidation. 3. All Posts involved in the consolidation shall exchange a report of all assets and liabilities. 4. A Post may then, after at least twenty (20) days written notice to the Department Commander, District Commander and members of the respective Posts, consolidate upon a two-thirds (2/3) vote of the members present and voting at each regular or special meeting of the respective Posts. 5. The Department Commander shall be notified, in writing, immediately after the meeting of the outcome of the action taken. 6. A Department representative shall conduct a joint meeting of all Posts within thirty (30) days for the purpose of determining the name, number (must be one of the consolidating Post numbers), location of the consolidated Post and the election and installation of officers. A written notice must be sent to the members of all Posts involved at least fourteen (14) days in advance. All actions, with the exception of the election of officers, must be approved by a two-thirds (2/3) vote of the members present and voting. 7. Such facts shall be certified by the Department representative, submitted to the Department Commander for forwarding to the Commander-in-Chief who shall issue a Certificate of Charter reciting the facts of such consolidation. The Certificate of Charter shall rank from the date of the senior Post’s charter. The property of each of the Posts shall be conveyed to and become the property of the consolidated Post. All past officers in each Post shall be entitled to rank as of date of service in their respective Posts. Notwithstanding the provisions above, the Department Commander may recommend consolidation to the Commander-in-Chief as circumstances dictate
  5. We are an HOA board of 9 representing our association broken in to 9 areas or districts with a representative for each district voted on by the membership. Per our Bylaws, we also carry 4 alternates that are elected at large at the same time as the district representative election. A board member who also served as VP has resigned; an alternate, per our Bylaws, filled the board seat, but the office role remains vacant--we will vote on that at our next monthly meeting. Our Bylaws state: Vacancy: Vacancy in the office of president shall be filled by the vice-president. The vacancy thus created in the office of vice-president and any other vacancy shall be filled by a vote of the Board of Directors. Election: At the first Board of Directors meeting in January, the District Representative forming the Board of Directors shall, by secret ballot, elect the president, vice-president, secretary and treasurer. The bylaws are clear that at our January meeting we elect officers by secret ballot of the BOD. We board members are unclear if a vote by secret ballot is also called for in the event of a vacancy such as the one described, or if the board can accept a volunteer and vote by voice or roll call vote, eliminating the secret ballot.
  6. Our 501c3's new (first) Bylaws state that a mid year vacancy in the Executive Committee (made up of four officers) "shall be filled by the Executive Committee with the approval of the school's administration". The current three officers elected a fourth officer, with a 2-1 vote. However, the school administration (principal) is now requiring that the office be filled by a unanimous vote, and will accept/approve the same, or any other candidate, as long as the current three officers all vote in favor of the candidate. Can administrative approval impose a requirement that does not align with voting within Robert's Rules? (The 501c3 is a PTO of a public middle school.) (Don't even get me started on the additional inappropriate administrative powers that were also included in the Bylaws...) Thanks very much!
  7. I'm on the Board of a Neighborhood Organization, and our current President is insisting on assembling a Nominating Committee by herself, when our Bylaws specifically state that a Nominating Committee is appointed by the Board of Directors, not the President alone. She will be bringing her Committee selection to a vote at the next Board meeting. Is there a procedure in Robert's Rules to stop a vote from coming to the floor when it is in violation of our Bylaws?
  8. Hello. I am the Chair of a 501 c3 diving organization that uses relaxed RRoO. We have a motion and a second on a topic. The vote is in progress. A BOD member agrees to vote if additional verbiage is included. Do I Stop the voting process and ask this BOD member to return to his committee to amend the verbiage to be resent to the BOD to start a new vote? I'm new at this. Please advise. Kind regards, Renee
  9. Hello, my question is about HOA Board of Directors vote. Our association follows Illinois Condominium Act., Declaration, By-laws, Board Rule Book. Association is registered as Non-profit corporation. (1) Our Board members with no membership approval voted to allow the President (board member) to work as property manager assistant for compensation. (Our By-laws: ........Members of the Board shall receive no compensation for their services, unless expressly allowed by the Board at the direction of the voting members having two-thirds (2/3) of the total votes....) Property Manager whom pushed for her becoming his assistant argues that such is allowed by Robert’s Rules and we should read it. We never used or heard of Robert’s rules. Lately our Property Manager points to it frequently but never explains. I was unable to find anything in Robert’s rules regarding this matter. (2) Based on our By-laws most membership believes the President is not allowed to work for compensation and furthermore that elected Board members committed fraud by changing the rule in the favor of another elected official. (3) Also, some members are questioning if the President lost or gave up her position on the Board by accepting the job within the association. Thank you for your time.
  10. Non profit arts organization held a mail in ballot regarding changes to their by-laws. Four months later at the annual meeting the losing side of one issue brings a motion to the floor to hold a voice vote on that very issue, in effect trying to nullify the mail ballot. The president leading the meeting allows it to proceed. Is this legal? Members of this group come from far and wide and many are not able to attend meetings.
  11. Our HOA board voted to do three things - get a documents review from an attorney, ask a specific question regarding the use of the word "shall" in the documents of the attorney, and ask the attorney for feedback regarding live streaming of meetings - and motion was seconded and passed with a $1000 cap in spending. Upon speaking to the attorney, the cost of the document review alone is $1000, thus the two additional items included in the motion cannot be done. What happens to the vote? Is there "language" (an area in RRoR) that can be cited to support the response? The board disagrees strongly about the topics in the motion, thus I want to be sure the next step is validated by our governing rules (RRoR). Thank you!
  12. What are the options available if a voting error is discovered after a meeting has been adjourned and an invalid vote allowed the passage of a motion? Votes were changed after the result was announced, without querying the body if that was acceptable. If something can be done to redress the issue, how is this process handled? Thanks for your assistance!
  13. Our bylaws contain this paragraph: The problem is that "Caucuses" should have been "Caucuses and Clubs", but it was left out of the bylaws during a recent amendment. We're working on getting it put back in. In the meantime, though, I've received this question (as chair of the Bylaws Committee): "If the Steering Committee would agree to allow the club presidents to vote until we change the Bylaws, do you see any obstacles to that?" I know that allowing those who are not members of the assembly to vote is prohibited, but how does it apply to the committee specifically? Everyone involved (as I understand it) is a member of the assembly. TL;DR: Can the committee (or the assembly) give the ability to vote in the committee to those who aren't explicitly included as committee members?
  14. The right to change one’s vote is not restricted to the regular methods of voting (RONR [11th ed.], p. 408). In a vote taken by ballot, may a member who wants to change his vote thus unilaterally require the assembly to redo the balloting from scratch? That would seem to be the only way to preserve the integrity and secrecy of the balloting process but enables an individual to delay business. There seem to be two cases with respect to timing: requesting to change a ballot vote either before or after the tellers’ report has been read (and before the result is announced, in each case). In the latter case, the chair may deem the request dilatory when the tellers’ report indicates a clear result. This case would be similar to a member’s demanding division when the result is clear (p. 342, ll. 24–25). In the former case, though, there doesn’t seem to be a clear reason to curtail a member’s right to change his vote. Is the matter simply up to the chair’s discretion, subject to appeal?
  15. Guest

    Voting

    Hello, if an organization had a vote and the following discrepancies took place: 1. the ballot was presented incorrectly, 2. the instructions for voting were not explained correctly, 3. the number of voting members was misrepresented for a 2/3 vote, 4. the results were announced without the opportunity for discussion, and 5. the president adjourned the meeting without asking for discussion.........is there something in Roberts Rules that justifies a recall vote?
  16. We have been told that any motion requiring a vote MUST be done under new business such as accepting the minutes and financial report of the previous meeting. In the past our agenda was: 1. Call to order, salute the flag and prayer. 2. Acknowledge visitors. 3. Present minutes of the previous meeting and motion on the same. 4. Present financial report of the previous month and motion on the same. Now we have items 3 and 4 under new business. Is the way we were doing it in the past not correct according to Robert's Rules of Order? Thank you for any and all information. Dan
×
×
  • Create New...