sloppy notice

[Kim Goldsworthy]

Assemblies do not alway follow the recommended phraseology or recommended practice of RONR.

There is the 'slop' factor to consider. -- Ignorance of The Book.

Q. How much leeway is there to the act of 'previous notice'?

Worst Case Scenario:

Assume an organization which meets monthly.

(This scenario also can be applied to an assembly which meets weekly or daily, whenever the meetings are consecutive and at least as often as quarterly.)

In the case of oral previous notice (not written previous notice),

if the pro tem chair in the February meeting had missed the January meeting, and

if the regular chair (who attended the January meeting) is not present in the February meeting,

then how would the pro tem chair of February 'know' or 'be convinced' that oral previous notice was given in January, for a given motion?

Q. What are the minimum factors which must be present for a pro tem chair to be reasonably certain that previous notice was given orally in the prior meeting?

[David A Foulkes]

Perhaps the February chair pro tem listens while the Secretary reads the minutes from the January meeting? (RONR 11th ed., p. 123 ll. 9-18)

[Dan Honemann]

Assemblies do not alway follow the recommended phraseology or recommended practice of RONR.

There is the 'slop' factor to consider. -- Ignorance of The Book.

Q. How much leeway is there to the act of 'previous notice'?

Worst Case Scenario:

Assume an organization which meets monthly.

(This scenario also can be applied to an assembly which meets weekly or daily, whenever the meetings are consecutive and at least as often as quarterly.)

In the case of oral previous notice (not written previous notice),

if the pro tem chair in the February meeting had missed the January meeting, and

if the regular chair (who attended the January meeting) is not present in the February meeting,

then how would the pro tem chair of February 'know' or 'be convinced' that oral previous notice was given in January, for a given motion?

Q. What are the minimum factors which must be present for a pro tem chair to be reasonably certain that previous notice was given orally in the prior meeting?

There is something called the "minutes", and the approval thereof by the assembly.

[Josh Martin]

Assemblies do not alway follow the recommended phraseology or recommended practice of RONR.

There is the 'slop' factor to consider. -- Ignorance of The Book.

Q. How much leeway is there to the act of 'previous notice'?

Worst Case Scenario:

Assume an organization which meets monthly.

(This scenario also can be applied to an assembly which meets weekly or daily, whenever the meetings are consecutive and at least as often as quarterly.)

In the case of oral previous notice (not written previous notice),

if the pro tem chair in the February meeting had missed the January meeting, and

if the regular chair (who attended the January meeting) is not present in the February meeting,

then how would the pro tem chair of February 'know' or 'be convinced' that oral previous notice was given in January, for a given motion?

Q. What are the minimum factors which must be present for a pro tem chair to be reasonably certain that previous notice was given orally in the prior meeting?

Well, ideally, the fact that previous notice was given should be noted in the minutes. In the absence of such "hard evidence," if it becomes an issue I suppose the chair should put the question to the assembly. Presumably some of the members were also present at the previous meeting.

[Kim Goldsworthy]

Okay. Granted.

The #1 "book" solution is: the minutes contain the notice.

Now, for the slop factor.

***

The minutes are lacking. -- The minutes fail to record any ORAL notice.

What now?

If minutes fail to show any record of an oral notice, then is notice "lost"?

[Dan Honemann]

Okay. Granted.

The #1 "book" solution is: the minutes contain the notice.

Now, for the slop factor.

***

The minutes are lacking. -- The minutes fail to record any ORAL notice.

What now?

If minutes fail to show any record of an oral notice, then is notice "lost"?

No, the notice isn't "lost". The minutes should be corrected when they are presented for approval.

[Guest Edgar]

What now?

In Parli-World, proper notice was given if a majority of members say proper notice was given.

[Gary Novosielski]

In the absence of evidence in the minutes, someone should offer a correction to the minutes.

[Dan Honemann]

In the absence of evidence in the minutes, someone should offer a correction to the minutes.

You pop in one month later to say something that has already been said?

[Gary Novosielski]

You pop in one month later to say something that has already been said?

I must have come unstuck in time.