procedures for a society's nominating committee for board members

[Guest Robin Trimarchi]

What is the appropriate process is this situation --

 

the nominating committee for an incorporated society (for a city's historic district) votes on and completes a slate of nominees to fill open slots on the board of directors and board of trustees. This slate is to be presented at the annual membership meeting for the election of officers. One nominee has been selected for each slot. Nominations can be made from the floor during the meeting, otherwise, this slate is usually ratified.

 

Before this meeting, and after the nominating committee has determined the slate, the nominee for president removes himself as a candidate. Is the entire slate considered void, presenting the need to officially begin anew, or can the open slot be re-nominated on its own?

[George Mervosh]

What is the appropriate process is this situation --

 

the nominating committee for an incorporated society (for a city's historic district) votes on and completes a slate of nominees to fill open slots on the board of directors and board of trustees. This slate is to be presented at the annual membership meeting for the election of officers. One nominee has been selected for each slot. Nominations can be made from the floor during the meeting, otherwise, this slate is usually ratified.

 

Before this meeting, and after the nominating committee has determined the slate, the nominee for president removes himself as a candidate. Is the entire slate considered void, presenting the need to officially begin anew, or can the open slot be re-nominated on its own?

 

"A nominating committee is automatically discharged when its report is formally presented to the assembly, although if one of the nominees withdraws before the election, the committee is revived and should meet immediately to agree upon another nomination if there is time."  RONR (11th ed), p. 435 

 

Of course nominations from the floor would also be in order.

 

The other offices are unaffected by the member's desire to remove himself as a candidate.

[Timothy]

What is the appropriate process is this situation --

 

the nominating committee for an incorporated society (for a city's historic district) votes on and completes a slate of nominees to fill open slots on the board of directors and board of trustees. This slate is to be presented at the annual membership meeting for the election of officers. One nominee has been selected for each slot. Nominations can be made from the floor during the meeting, otherwise, this slate is usually ratified.

 

Before this meeting, and after the nominating committee has determined the slate, the nominee for president removes himself as a candidate. Is the entire slate considered void, presenting the need to officially begin anew, or can the open slot be re-nominated on its own?

 

It doesn't invalidate the slate. Even though the names are listed together, when it comes time for election, each position is handled independently. Removing one of the nominees just means that you don't have a nominee for that one position.

[Edgar Guest]

It doesn't invalidate the slate.

 

Slate?

 

Is the entire slate considered void . . . ?

 

There is no "entire slate". There is no "slate" at all. As Mr. Fish noted, there are just individual nominees for individual offices. 

[Kim Goldsworthy]

Before this meeting,

and after the nominating committee has determined the slate,

the nominee for president removes himself as a candidate.

 

Q1.) Is the entire slate considered void, presenting the need to officially begin anew?

Q2.) Can the open slot be re-nominated on its own?

A1.) No.

 

A2.) Yes.

 

Before this meeting, ... the nominee for president removes himself as a candidate.

 

Any action which occurs BEFORE A MEETING (that is, between meetings) has no parliamentary significance.

That party who "removed himself" may still be nominated, and may still be elected.

I would nonetheless have the chair open the floor for nominations, of course, so that there is a viable candidate.

[Bruce Lages]

Guest Robin's question seems like the ideal example of why the use of (and the concept of) the word 'slate' should be avoided. What your nominating committee is doing is presenting to the assembly a list of  nominees for office. Each nominee on the list is independent of every other nominee - they do not get elected (or stand as nominees in your situtation) as a single entity.

 

The only  exception to this is if there is only a single nominee for each office and your bylaws do not require a ballot vote, all of the nominees may be declared elected by acclamation with a single declaration by the chair. But this is just a more efficient procedure, rather than repeating the same process in sequence for each nominee.

[Edgar Guest]

Guest Robin's question seems like the ideal example of why the use of (and the concept of) the word 'slate' should be avoided.

 

Amen.