Guest Joe from CT Posted November 9, 2015 at 11:42 PM Report Share Posted November 9, 2015 at 11:42 PM Homeowner's Assoc starts meeting then goes into Executive Session for one hour. This happens every meeting.The regular meeting then starts one hour later. No reason for Executive Session is given. Shouldn't a reason for going into Executive Session be stated? Is this normal? They have stated they follow Roberts Rules Link to comment Share on other sites More sharing options...
Josh Martin Posted November 9, 2015 at 11:50 PM Report Share Posted November 9, 2015 at 11:50 PM Homeowner's Assoc starts meeting then goes into Executive Session for one hour. This happens every meeting.The regular meeting then starts one hour later. No reason for Executive Session is given. Shouldn't a reason for going into Executive Session be stated? Is this normal? They have stated they follow Roberts RulesNothing in Robert's Rules requires that a reason be stated for going into executive session. Assemblies vary widely, so it's hard to say what is "normal," but some assemblies certainly do hold all of their meetings (or at least a portion of each meeting) in executive session.With all that said, homeowners' associations are frequently subject to applicable laws which may provide otherwise on these subjects, but that is beyond the scope of RONR and this forum. Link to comment Share on other sites More sharing options...
Curiosulus Posted November 10, 2015 at 01:15 AM Report Share Posted November 10, 2015 at 01:15 AM Homeowner's Assoc starts meeting then goes into Executive Session for one hour. This happens every meeting.The regular meeting then starts one hour later. No reason for Executive Session is given. Shouldn't a reason for going into Executive Session be stated? Is this normal? They have stated they follow Roberts Rules Are "they" the board? Are you talking about a board meeting or a meeting of the whole association? The board doesn't have any right to interrupt an association meeting to hold its own secret meeting. Link to comment Share on other sites More sharing options...
Guest Joe from CT Posted November 10, 2015 at 02:23 AM Report Share Posted November 10, 2015 at 02:23 AM They are the Board and this occurs on a regular basis before every board meeting. Never state what for; just scheduled automatically.Then the meeting starts and there is no mention of Executive Session.Agenda states start then 1 minute later then Executive Session then an hour later general open meeting starts. Link to comment Share on other sites More sharing options...
Josh Martin Posted November 10, 2015 at 02:21 PM Report Share Posted November 10, 2015 at 02:21 PM They are the Board and this occurs on a regular basis before every board meeting. Never state what for; just scheduled automatically.Then the meeting starts and there is no mention of Executive Session.Agenda states start then 1 minute later then Executive Session then an hour later general open meeting starts.It's a bit confusing that you say this happens "before every board meeting" and then later say that "an hour later general open meeting starts." Is this about a scheduled board meeting, and members of the society are permitted to attend part (but not all) of the meeting? If so, my previous response is still applicable. Or is this about a scheduled meeting of the general membership, and the board is kicking the members out to have a board meeting before the meeting of the membership starts? In that case, I concur with my colleague that this is improper. Link to comment Share on other sites More sharing options...
Guest Joe from CT Posted November 10, 2015 at 06:04 PM Report Share Posted November 10, 2015 at 06:04 PM Thanks for your responses - basically every month they do the below so the meetings actually start at 7:30 AGENDABOARD OF DIRECTORSOctober 15, 20156:30 PM Board President will open meeting6:31 PM Directors will discuss any motions to move to Executive Session6:32 PM Executive Session7:30 PM Open Session resumes I thought it should be start the meeting and then see if need to go into executive session. I have also been meetings of other organizations that decide to go into executive session and then everyone other than the board has to leave.Guess either way is OK if properly moved and seconded both out and then back in Link to comment Share on other sites More sharing options...
Curiosulus Posted November 10, 2015 at 07:11 PM Report Share Posted November 10, 2015 at 07:11 PM So this is a meeting of the board. The board can go into executive session at any time, scheduled or not, without giving a reason to anyone. Link to comment Share on other sites More sharing options...
Josh Martin Posted November 10, 2015 at 07:43 PM Report Share Posted November 10, 2015 at 07:43 PM Thanks for your responses - basically every month they do the below so the meetings actually start at 7:30 AGENDABOARD OF DIRECTORSOctober 15, 20156:30 PM Board President will open meeting6:31 PM Directors will discuss any motions to move to Executive Session6:32 PM Executive Session7:30 PM Open Session resumes I thought it should be start the meeting and then see if need to go into executive session. I have also been meetings of other organizations that decide to go into executive session and then everyone other than the board has to leave.Based on this additional information, I see no problem with this whatsoever, at least so far as RONR is concerned.Guess either way is OK if properly moved and seconded both out and then back inThey don't even necessarily have to do that. Unanimous consent and relying on the role of custom can make it unnecessary to "go through the motions" every time for a routine motion. Link to comment Share on other sites More sharing options...
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