Ken2074 Posted May 28, 2016 at 09:37 AM Report Share Posted May 28, 2016 at 09:37 AM Critic my Elections Bylaw please. We were more specific in this bylaw to attempt to eliminate/discourage future manipulation. Article VIII - ELECTIONS Section 1: Election Timing The Nominating and Elections Committee will vet potential candidates pursuant to Association Bylaws. Candidates for Executive Officers will be received in odd numbered years and received for Shop Stewards in even numbered years. Prior to or at the September General Body Meeting in odd-numbered calendar years, the Association shall appoint a committee from the ranks of active members in good standing. All candidates for said office are ineligible to serve/advise on this committee. At the October General Body meeting the Nominating and Elections Committee shall present to the membership incumbent nominations. Additional candidate nominations may be received from the floor in writing by the conclusion of the October meeting. At the November General Body Meeting all eligible candidates will be announced and read into the minutes. These names will be adopted as those persons whom will appear on the upcoming online ballot voting ticket. All candidates for said office are ineligible to advise or provide services on the Nominating and Elections committee from October to the end of the election in odd numbered calendar years. At the December General Body Meeting those members whom are elected will be announced pursuant to Online Voting Protocol. Once voting is complete, the results shall be posted immediately but no later than two (2) calendar days after voting is completed. Those candidates elected by the majority of the membership shall assume office as of the January General Body Meeting. (2nd Wednesday of the month). The number of votes for each candidate shall be announced. Section 2: Online Membership Voting: Notwithstanding other Articles of the Association Bylaws, all matters requiring an Association Vote shall be conducted online. This procedure shall apply to general body votes involving election of officers, proposed bylaw changes, and any other issues the Association board may present to the membership. The following is intended to ensure transparency, updates and membership notification throughout contract negotiations; a.) The Association membership shall vote to approve or reject, through online ballot vote on any/all tentative agreement(s) (TA) or any agreed upon proposed terms (re-opener) to modify the expiring Memorandum of Understanding (MOU) between the Blank Association and the County of Blank. b.) The Association membership shall also vote to approve or reject any successor Memorandum of Understanding between the DSA and the County of Blank. c.) If the negotiations reach an impasse, pursuant to Charter A8.590-5 IMPASSE RESOLUTION PROCEDURES (Public Safety Employees), the DSA Contract Negotiations Team Members, including the legal representative, shall in writing, inform the membership of this development before proceeding to arbitration. d.) Those specific contract proposals that have reached the impasse point as defined by (Charter A8.590-5) shall be made known to the DSA Membership. These proposals shall not require a membership vote, but an online member survey may be permitted. The association's negotiating representatives may use all negotiation, mediation or arbitration avenues available to them. Section 3: The Association Secretary shall prepare the online ballot within (7) seven calendar days he/she is notified of any election. a.) The Association Secretary shall prepare the online ballot to ensure: • Each member may vote only once. • Each member’s vote is confidential. • The voting results may not be altered by anyone. • Voters shall receive a voting key by email only to ensure proper documentation. • Printed notices with voting keys, or created notices with voting keys shall not be allowed. • Proxy Voting shall not be allowed • Weighted Ballot shall not be allowed. • Ballot Identifiers can be used to identify a facility or a unit only b.) Elections where the Association Secretary is running for office, the election shall be conducted by any other member of the Board of Directors, that is not a candidate in said election, that shall be nominated and approved by the membership in an voice vote, at the general body meeting. c.) Once the online ballot is completed, the Association Secretary shall notify each member via email of an election using the Association member’s email address on file. There shall be a significant effort by the Association to obtain the email addresses of ALL eligible members though the use of shop stewards and the efforts of the Executive Board. The Association Secretary shall immediately post a notification of online voting at the following locations; • CIU • ISU • Training Unit • Association Members Website • Any other work locations as determined by the Executive Board The notification of an online vote shall give a brief description of the purpose of the election, and shall designate the date and time at which voting shall begin, and establish the date and time that the voting will end. d.) Association members may vote 24 hours a day from any computer, tablet or smartphone with internet access. The ballot shall be posted for voting for a period of fifteen (15) calendar days. e.) In order to protect all members' accessibility rights to participate in any DSA Election(s) the following responsibilities, in part, shall be those of the Nominating and Elections Committee Members: Identify one (1) internet capable desktop/laptop/tablet at the DSA Hall that will be used exclusively for those members wishing to cast an electronic ballot. The use of the designated desktop/laptop/tablet shall be limited to within only the office space known to be the address of record for the Blank Association. f.) In the event of a technical problem with the online voting process, members may submit a written request with evidence of the problem to the Executive board outlining the problem and asking the voting period be extended. By a majority vote of the Board of Directors, any election may be extended for any period of time deemed appropriate by the Board of Directors. g.) Association Members' Voter list shall be maintained by the Secretary on an Excel file. The Association Members' Voter list shall contain the first name, last name, email address, telephone number of the association member. This information is needed to provide integrity in the voting process and shall not be used for any other purpose. This information must be on the Association Members Voter list to be able to contact the member and verify his/her email address. The facility/unit can be added to the Association Members Voters list. Verification of voters, ballot setup, and ballot results will be allowed during a voter audit. The Secretary shall retain all records regarding voter participation, ballot setup, ballot results, election details and voter audits. All information on the Association Members Voter list shall remain private and will not be shared. It shall only be used for online voting and voter audits. If a member chooses to receive updates and/or news from the Association they must voluntarily notify the Association Secretary. h.) Once the voting is complete the Association Secretary shall post the results from the third party online voting service at the following locations within seven (7) calendar days at: • CIU • ISU • Training Unit • Association Members Website • Any other work locations as determined by the Executive Board I.) Once the voting is complete the Association Secretary shall also send the results of the third party online voting service via email notices to all members who have an email address on file with the Association. Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted May 28, 2016 at 11:42 AM Report Share Posted May 28, 2016 at 11:42 AM Interpretation of bylaws is beyond the scope of this forum. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted May 28, 2016 at 07:00 PM Report Share Posted May 28, 2016 at 07:00 PM 9 hours ago, Ken2074 said: Critique my elections bylaw, please. [Article VIII - Elections] We were more specific in this bylaw to attempt to eliminate/discourage future manipulation. Reading one "election" article out of context will trigger countless "problems" to solve (e.g., ambiguities,duplication, etc.) (I had questions on every paragraph you cited. But those questions might have gone away if I had read the corresponding bylaw in all other articles.) *** If you want someone to read your bylaws, then hire a parliamentarian. Consult the N.A.P. and A.I.P. for their referral service. They will find a geographically desirable parliamentarian for you. Link to comment Share on other sites More sharing options...
Recommended Posts
Archived
This topic is now archived and is closed to further replies.