Guest Johnson

Secretary resigned

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The Secretary resigned from our organization.  Can the President elect a temporary Secretary until the annual meeting in October?  What is the proper way to handle this according to RRO? 

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The president only has such powers that the bylaws provide. Fill the vacancy according to your bylaws.

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Our bilaws don't take anything like this into consideration.  We are a very small organization.  We do revert to RRO... and see the need to revamp our bilaws. I could not find any clear answer in RRO...

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Give previous notice and then hold an election to fill the vacancy.

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If you have a board with full power and authority to manage affairs between membership meetings, then the board can also elect a replacement.

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Interesting topic, we are going through this also... I believe the proper way would be to have a meeting and have an interim Secretary until annual meeting...

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You can't invent the new office of "Interim Secretary" without amending the bylaws. If you have a vacancy, then fill it. The new officeholder will be Just Plain Old Secretary. ;)

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I am not real sure about that, but I think so, we have had special meetings before.

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You can hold your election at a regular or special meeting if you are allowed to call them. Be sure to give previous notice that you will be filling the vacancy.

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7 hours ago, Guest Johnson said:

The Secretary resigned from our organization.  Can the President elect a temporary Secretary until the annual meeting in October?  What is the proper way to handle this according to RRO? 

The President cannot elect a secretary. If bylaws permit, he may appoint a secretary to serve at the meeting where the first order of business is to fill the position of secretary per the bylaws.

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7 hours ago, P. Wanger said:

The President cannot elect a secretary. If bylaws permit, he may appoint a secretary to serve at the meeting where the first order of business is to fill the position of secretary per the bylaws.

It is true that the president may appoint a secretary pro tem if authorized to  do so in the bylaws, but it would be unusual for the bylaws to have such a provision.   If the bylaws are silent about what to do in the absence of the secretary, the assembly, not the president, should elect a secretary pro tem for that meeting.  That election can, of course be done by unanimous consent with the president asking if there is any objection to, say, Robert Nitpicky serving as secretary pro tem for the meeting in the absence of the secretary.   Here is the exact language from the bottom of page 459 of RONR:  "In the absence of the secretary, a secretary pro tem should be elected;"

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At the non-profit I work for, our treasurer has resigned. 
I just started parliamentarian courses 2 weeks ago so forgive my knowledge gap. 

If electing a secretary is the first order of business, would we need to first appoint a secretary pro tem?

 

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Guest Indiana Guest, please post your question as a new topic.  We will be happy to try to help you. You can get to the page for starting new topics Here

I also suggest you read the two pinned threads at the top of the general discussion forum.

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Yes. What if the election becomes complicated or gets postponed? Someone needs to be responsible for taking down motions that may occur and the result as announced by the chair.

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