Guest Juanita

Election of Officers, one doesn't want position after voting

7 posts in this topic

We are a non-profit, our Executive Committee voted to recommend to the board of directors at the March meeting a slate of officers. The person who is up for Treasure will not accept that position, after stating she would do anything we needed. At the board meeting it will be announced that the Executive Committee has voted to recommend the slate of officers and that voting will take place at the April meeting. Giving a 30 day notice. The Treasure's position is always the Chairman of the Operational Oversight Committee, or in other organizations the Governance Committee. How do we handle this? It an unwritten rule that the Treasure becomes the OOC chair. Thank you for your assistance.

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7 minutes ago, Guest Juanita said:

We are a non-profit, our Executive Committee voted to recommend to the board of directors at the March meeting a slate of officers. The person who is up for Treasure will not accept that position, after stating she would do anything we needed. At the board meeting it will be announced that the Executive Committee has voted to recommend the slate of officers and that voting will take place at the April meeting. Giving a 30 day notice. The Treasure's position is always the Chairman of the Operational Oversight Committee, or in other organizations the Governance Committee. How do we handle this? It an unwritten rule that the Treasure becomes the OOC chair. Thank you for your assistance.

Elect someone else as Treasurer. The Executive Committee (which appears to serve as your organization's nominating committee) should meet again to find a new nominee for Treasurer. Additionally, nominations from the floor and write-in votes are in order.

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Thank you for your input. My next question, it has been decided that the Executive Committee will meet before the board meeting and switch this person from Treasurer to 2nd Vice Chairman and the nominated 2nd Vice Chair to the Treasurer's position. As the committee has made a recommendation to the board, how do we handle so that a different vote can take place to reflect the different names and positions. Do we need to somehow canceled the current recommendation and how? Or do we leave as is and only use the new recommendation to the board when they meet? Thank you very much for your help.

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I suppose you will simply report to the board that one of the candidates is unwilling to serve in the previously nominated position and so you have a new recommendation. Who is electing of these officers? What is the board's role in the process?

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Thank you for your reply. The nomination for officers had not been announced to the board members at a meeting. They were going to be announced at the meeting tomorrow. The only people involved so far is the Executive Committee. We were wondering what the procedure should be? Can we just place in those Executive minutes that the committee voted to recommend to the board the original list of proposed officers? Or do we just ignore and vote on the new slate of officers at the Executive committee meeting that will be held one hour prior to the Board meeting? Is it appropriate to not state at the board meeting of the change and just go with the announcement of the slate of officers voted on at the meeting just before the board meeting? Each year the Executive Committee (Nominating Committee) votes to recommend to the full board that the recommendation has taken place, however voting by the full board takes place 30 days later at the April board meeting. We also open each office for nominations from the floor at the April meeting. Thank you.

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The minutes need to reflect what actually happened, period.  The executive committee can now vote on an amended report to be given to the Board.  That gets recorded in the minutes as well. The executive committee's reporting member will simply report to the board the executive committee's final recommendation. Even though your procedure is a bit unusual with all of this board involvement, I think the aforementioned procedure is the proper action to take.

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Yup, you should have minutes for each meeting of the Executive Committee accounting for what was done at each. So the trail will show that you voted for one set of nominees, then voted at the next meeting to change the list. As the excellent Mr. Mervosh advises, it's only the final list that you report to the board. I assume from your description that this will be a board election for officers.

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