Guest D. Llama Posted March 21, 2017 at 04:30 PM Report Share Posted March 21, 2017 at 04:30 PM Apart from all the valuable info in RONR is anyone aware of the availability of a comprehensive check list for a typical AGM - of say 500 persons .Starting from Planning and Notice and moving to lights out . If so I would be obliged to hear from one or all - in that respect . Thank-you . D.Llama Quote Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted March 21, 2017 at 04:45 PM Report Share Posted March 21, 2017 at 04:45 PM I don't know what you would need, other than a room to meet. The secretary mails the notices. What else is there? -- Notice is mailed, and a room is rented. I would think you would ask the owners of the meeting hall (the hotel?) what details are left to be negotiated. Quote Link to comment Share on other sites More sharing options...
Guest D.Llama Posted March 21, 2017 at 05:38 PM Report Share Posted March 21, 2017 at 05:38 PM Thank-you KG - yes indeed a room is surely needed unless its to be an outside summer meeting under a sound tarp ! A thorough check list may assist the Board in arranging all meeting matters -well in advance - from security to form of ballots . When the organization is by volunteer Board and inexperienced in such matters - it will serve them well to be as prepared as possible . And although some things may not be "parliamentarian duties" - a Board may look to the parliamanatarian for general planning advice . D.Llama Quote Link to comment Share on other sites More sharing options...
Greg Goodwiller, PRP Posted March 22, 2017 at 03:45 AM Report Share Posted March 22, 2017 at 03:45 AM This would be very difficult to compose generically, since every organization is different. We have such a checklist for the semiannual meetings of the organization I serve as my primary employment. It includes things like the gavel and moderator's cross (it's a Presbyterian Church entity), name badges for members, blank ballots for any ordered ballot vote that might occur, check in lists for credentialing, and on and on. But I think you just have to develop such a list based on an organization and its needs/traditions. Quote Link to comment Share on other sites More sharing options...
Guest D. Llama Posted March 22, 2017 at 06:44 AM Report Share Posted March 22, 2017 at 06:44 AM Appreciated Greg W ., and that seems the way to go . By google of this subject ( " check list for annual meeting " ) I have identified at this point several check list suggestions and models . Nothing earth shaking - but nevertheless useful for crafting one up for this assembly- as a go forward model . Thanks. D.Llama Quote Link to comment Share on other sites More sharing options...
George Mervosh Posted March 22, 2017 at 08:32 PM Report Share Posted March 22, 2017 at 08:32 PM It wouldn't hurt to carefully read Section 59 of RONR. Even though your meeting may not be a convention of delegates, a lot what's in that section may be useful for a large annual meeting such as yours (and ones smaller than yours as well). Might I also suggest you register as a member here (preferably under your real name but that's not required)? Others may be willing to share things via the messaging system here and they cannot do that as long as you remain a guest. Quote Link to comment Share on other sites More sharing options...
Guest D. Llama Posted March 24, 2017 at 02:42 PM Report Share Posted March 24, 2017 at 02:42 PM Hi George : Thank - you . Will do so in next week . Oblilged . D.llama Quote Link to comment Share on other sites More sharing options...
Guest D. Llama Posted March 24, 2017 at 03:04 PM Report Share Posted March 24, 2017 at 03:04 PM A further comment on going on the Form- George - pro/con using real name . Several moths ago I was asked to provide an opinion on a subject for a client . i went on the forum and had a very useful and enriched discussion. It confirmed things for me but also added more to my understanding of the subject .Entirely unknown to me one of the Board members - a novice to parliamentary procedure ,had gone on the forum before me and had had a discussion of the same subject two weeks before- earlier stream. it was purely accident that I saw this because I checked early streams by a concerning the on same topic . Which I rarely do .In this instance all turned fine and it was even useful for me to see that the Board member had done this- as the Board was in camps on this topic and sharply divided. Had this gone the other way- had I been first on the forum , and the member had observed my very candid discussions and observations under my own name - this could have caused me difficulty and possibly embarrassment . And although the chances of this are slight - that a client board member would do so - I am persuaded to continue on under a pseudonym . Its just a safer and best way to go and have the benefit of such expert advice and informed counsel. BEST Regards D.llama Quote Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted March 24, 2017 at 03:34 PM Report Share Posted March 24, 2017 at 03:34 PM 26 minutes ago, Guest D. Llama said: A further comment on going on the Form- George - pro/con using real name . But George's comment about signing up as a member still applies -- only members can receive direct messages from others on the system. When you sign up as a member, all you are asked for is a "Display Name" and an email address. So far as I know, there is no legal requirement to provide your real name, and the email address that you use is visible only to the staff, not to other members. Quote Link to comment Share on other sites More sharing options...
Guest D. Llama Posted March 24, 2017 at 08:18 PM Report Share Posted March 24, 2017 at 08:18 PM Much Obliged for the SG- will do . Quote Link to comment Share on other sites More sharing options...
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