calling meeting to order

[Nikki]

Who calls the board meeting to order?  The President or chair?

Does this require a motion?

Also does it require a motion to approve the previous meetings minutes?

[Richard Brown]

The person who has the duty of presiding over board meetings is the one who should call the meetings to order if he is present.  That would normally be specified in your bylaws.   Normally the president chairs board meetings, but not necessarily. What do your bylaws say?   If you have a separate board chairman, then that is the person who should call the meetings to order.  In the absence of the chairman, the vice chair (or vice president), if one is available, should call the meeting to order.  If none of those are present, the secretary should call the meeting to order and preside until  a chairman pro  tem is elected, which should be the first order of business. 

No motion is required to call the meeting to order.  The presiding officer simply declares, "The meeting will come to order".

The approval of the minutes should be the first order of business after the meeting is called to order, unless it is necessary to first elect a chairman pro tem.  However, a motion to approve the minutes is not  necessary.  The chair simply declares the minutes approved once there are no more corrections.

[Nikki]

Thanks Richard.

Do you have to have a motion to adjourn the meeting?

[Richard Brown]

It is not necessary to have a motion to adjourn. The chair, once the order of business has been completed, can ask if there is any other business to come before the assembly. If not, he can simply say if there's no further business the meeting is adjourned.

[Nikki]

Thanks!