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No Majority and Disagreement on Minutes


Guest NewUser1234

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There was a meeting with three trustees and one left to do to the Dr.  The two remaining trustees finished the meeting.  Now they do not agree on the minutes and there is no majority because the third trustee was not present.  What happens now??  

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They can't agree on what motions were adopted or rejected?  There's probably more in those minutes than is necessary and that's where the disagreements come from, but no matter, all 3 trustees may participate in the minutes approval process.

"It should be noted that a member's absence from the meeting for which minutes are being approved does not prevent the member from participating in their correction or approval. "  RONR (11th ed.), p. 355.

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Agreeing with previous responses, the chair should simply declare the minutes approved if no corrections are adopted. Assuming that the third member is not present, and the other two cannot agree on a correction, then the minutes as read or distributed  by the secretary should be declared approved.

Edited to add:  The following language from the bottom of page 354 and the top of 355 is pertinent:

"After any proposed corrections have been disposed of, and when there is no response to the chair's inquiry, "Are [page 355] there any corrections [or "further corrections"] to the minutes?" the chair says, "There being no corrections [or "no further corrections"] to the minutes, the minutes stand [or "are"] approved [or "approved as read," or "approved as corrected"]."  The minutes are thus approved without any formal vote, even if a motion for their approval has been made. The only proper way to object to the approval of the secretary's draft of the minutes is to offer a correction to it. It should be noted that a member's absence from the meeting for which minutes are being approved does not prevent the member from participating in their correction or approval."  (Emphasis added)

Edited by Richard Brown
Added last paragraph
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Guest Who's Coming to Dinner
6 hours ago, g40 said:

In a sense, they do not have to "agree". It is not in order to just disagree with the minutes. What is in order is offering corrections.

It is possible to disagree with a correction, however, in which case it is treated as an amendment and voted on. RONR (11th ed.), p. 354. ll.29–33

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