Guest Blanche Posted June 20, 2017 at 04:58 AM Report Share Posted June 20, 2017 at 04:58 AM Are the minutes from an organization's Board meeting to be accessible, either in hard copy or by email, to members in good standing of this organization, upon request, once they have been approved? Quote Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted June 20, 2017 at 05:04 AM Report Share Posted June 20, 2017 at 05:04 AM The short sound-bite answer is: NO. See Robert's Rules of Order for how it is otherwise possible. Also: See you legal counsel for how it is otherwise possible, if your organization is structured as a home-owners association, which many states have laws allowing a free-er access to board documents. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted June 20, 2017 at 01:44 PM Report Share Posted June 20, 2017 at 01:44 PM 8 hours ago, Guest Blanche said: Are the minutes from an organization's Board meeting to be accessible, either in hard copy or by email, to members in good standing of this organization, upon request, once they have been approved? An individual member of the organization does not have a right to minutes of the board. The membership may order the minutes of a particular board meeting to be read at a meeting of the membership, either by a 2/3 vote, a majority vote with notice, or a vote of the entire membership. I presume that a motion to order that copies be made available would require the same vote. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted June 22, 2017 at 07:37 PM Report Share Posted June 22, 2017 at 07:37 PM On 6/19/2017 at 11:58 PM, Guest Blanche said: Are the minutes from an organization's Board meeting to be accessible, either in hard copy or by email, to members in good standing of this organization, upon request, once they have been approved? I agree with the previous responses and would add that the board itself can decide to make its minutes available to non-board members, either on an individual case by case basis or by the adoption of a motion on the subject. Also, unless the meetings were held in executive session, individual board members are free to let others see or have copies of the minutes unless your board or organization has a rule to the contrary. Note: Even if there is no rule prohibiting members from sharing the minutes, doing so might be frowned upon and bring disfavor on a member who does so. As I believe someone else pointed out, if this organization is incorporated or is some kind of homeowner association, state law might contain provisions regarding access to board minutes and organization records. Quote Link to comment Share on other sites More sharing options...
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