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overturning minutes


Guest Beverly

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Presuming the minutes correctly report what was decided about the "topic" in question, you do NOT change them. (You don't rewrite history, if it is correct)

What you can do is rescind or amend the motion that dealt with the "topic" first time around. See pp. 293 ff. for "how-to" details.

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Thank you, so after reading the RONR I am still unclear as to the percentage of people needed to rescind/amend a topic from the minutes. It states if possible, a majority of the entire general membership (close to 200 people) or two/thirds majority. Can someone please clarify how does the executive board handle this? It was brought to our attention that some general members are unhappy of the decision and disagree with it and now an emergenct meeting is being called for the executive board.

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Presuming, that the general membership passed the motion on "the topic", then only the general membership -- at a special meeting, I guess, unless a regular one is scheduled soon -- can amend or rescind it.

The executive board cannot do so, unless it is authorized to counter the wishes of the membership in the bylaws, which, for a PTA, is very unlikely.

And remember you are NOT removing anything from the minutes - you are simply proposing a motion to rescind (or amend) the motion that the minutes describe.

Go back and re-read pp. 293 ff.

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How many people of the general membership is needed to do so?

If you give previous notice of the motion, you'll only need a majority vote. Without previous notice you'll need either a two-thirds vote or the vote of a majority of the (entire) membership.

And remember that a majority vote and two-thirds vote are based on the members present and voting. So with 50 members present, a vote of 1-0 would constitute both a majority vote and a two-thirds vote.

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... to rescind/amend a topic from the minutes.

No, no! Don't think that way.

• It isn't the MINUTES which is the targeted item to change.

• It is the ADOPTED MOTION which you actually wish to target for change.

Leave the minutes alone.

If the adopted motion was (for example) "No smoking in the gazebo", then you'll want to add or subtract words to this policy or rule or resolution; or, you'll want to RESCIND it, outright, and get rid of it completely.

Don't mess with old minutes, if the minutes are ACCURATE of the action(s) taken.

You don't alter properly-adopted policies, procedures, resolutions, etc., by editing minutes.

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