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  2. Given the bylaw language, my opinion is that a motion, debate, and vote is sufficient, if it reaches the threshold. Do you disagree? Such debate would certainly allow argument and evidence. More importantly, though, it looks to me like the bylaws allow it as a motion, albeit with a special threshold, not a disciplinary process. The bylaws also allow for an appeal process for suspension of officers, and that appeal is conducted by a separate body, with its own procedures (the bylaws permit it to adopt procedures each term, and send them to the secretary to be provided to the membership). But here we're talking about the initial process.
  3. Voting off president

    The bylaws state that any member can be voted off for any reason with a 2/3 vote
  4. Today
  5. Voting off president

    Do your bylaws allow this (see FAQ #20)?
  6. Voting off president

    she was told she could not vote.
  7. Voting off president

    She was told she could not vote
  8. Voting off president

    Did the president not vote ("abstain") of her own free will, or was she told (in error, most likely) that she could not vote at the meeting on the motion to remove her?
  9. Voting off president

    I am a member of a small hockey organization. At our last board meeting, a motion was made to remove the president from the board. The motion was seconded and the vote took place requiring 2/3 vote by the board. Mistakes were made. First, there were 8 sitting members including president. She did not vote. When the votes were read there were 5 for and 2 against the motion. Which gave us the 2/3 needed. We thought. The vote was not disputed by the president and she walked out. 1 hour later she sent an email to the entire membership stating she was no longer their president. 1 week later we received a letter from an attorney stating the vote is null and void because she should of been allowed to vote. She has returned as if nothing happened and refuses to meet to discuss the letter. Can she do this without a vote to void what happened and is there anything that the board can do at this point.
  10. Tom, we do mean to challenge what was done, but not due to the disregarding of Roberts Rules. It has been discovered as we looked up past minutes that our guest told some untrue statements on key issues to gain advantages for himself. The chair person attended the past meetings and agreed with his statements that were found to be untrue. This is the main issue, but to further bolster our grievance we would like to show that things have not been done according to the rules. thanks again everyone for your help.
  11. Yesterday
  12. That would make more sense, thanks. Although that still leaves the rather concerning matter that the bylaws are apparently unclear on what “certain items” e-mail voting is authorized for. Well, if we equate “didn’t know how to challenge the chair on the issue” with “consent,” sure.
  13. Reporting Committees

    The society could authorize the subcommittee to include members who are not members of the committee. ”Subcommittees must consist of members of the committee, except when otherwise authorized by the society in cases where the committee is appointed to take action that requires the assistance of others.” (RONR, 11th ed., pg. 497) No, unless authorized by the society.
  14. I think a videoconference would be fine, if authorized by the bylaws. This would still meet the bylaws requirement that members are permitted “to appear and present evidence and argument” at an appeal hearing held on a particular date. I concur that the organization is not required to use the trial procedures in RONR for the appeal hearing. If it wishes, the organization may develop its own procedures instead, so long as those procedures are consistent with the organization’s bylaws. It seems to me that the disciplinary procedures discussed here are extensive enough that they are likely intended to replace, rather than merely modify, the trial procedure in RONR. With that said, coming up with rules for a trial is a lot of work, so using RONR’s rules as a baseline, modified as necessary to comply with the bylaws and to meet the society’s needs, would seem prudent.
  15. No Candidate Term limits

    Sometimes I wonder if organizations do not put too much responsibility on one position. Maybe some of the duties should/could be used assigned to another person, if possible.
  16. Then again, if no one spoke up, I guess the non-member was welcome by unanimous consent.
  17. Reporting Committees

    If it is truly a subcommittee, its members need to be drawn from the parent committee. But that depends on how it was established.
  18. Reporting Committees

    It is basically a standing subcommittee that meets separately monthly. This subcommittee consists of members of the Safety Committee. They accept nominations for the Good Catch Award, selects the winner and reports the minutes from this subcommittee to the Safety Committee. This person is the Lead Chair on the subcommittee, but no longer is a member of the main Safety Committee. is this appropriate
  19. Fair enough. But I hope you don't mean you plan on challenging anything that was done at that meeting solely because a non-member was there. That fact alone would not nullify other actions taken. Or maybe I misunderstand your point.
  20. I don't think the email ballot is the main issue here. I rather suspect the organization also permits videoconference meetings, and will hold one on this topic. The question would be whether that meeting must follow procedure, and must be held in ES. My answer is no, although I do agree that the procedures may give helpful advice.
  21. I read adopted as adapted.
  22. Reporting Committees

    I do not know what you mean by "oversee a standing agenda item." In particular, I don't follow 'oversee.' Can you clarify?
  23. Reporting Committees

    Can a non member of a committee oversee a standing agenda item. Example: Monthly meeting Safety Committee. The monthly reporting data for the Good Catch program is a subcommittee of the Safety Committee. The person that oversees the Good Catch program is no longer a member of the Safety Committee. Can this non member still oversee the subcommittee and have some one else report the data.
  24. I don’t understand what this means. Robert’s Rules does not permit voting by e-mail. Do you mean to say that you have adopted rules in your bylaws that permit voting by e-mail? In the event that a non-member is disorderly, the chair may order him removed, subject to appeal. Beyond that, the chair has no authority to decide whether non-members may be present. Well, I don’t know that one event establishes a custom, but yes, the assembly’s reactions may eventually establish a custom, or the assembly may adopt formal rules on the subject. I rather that doubt that this is a public body. The assembly seems to have been shocked and appalled that a non-member was attending, while this would presumably be a regular occurrence for a public body.
  25. It seems to me that if the bylaws authorize voting by e-mail, the votes described in this procedure could be taken by e-mail, although I think that the hearing itself (if the accused avails himself of this option) would need to be held at a meeting. The bylaws supersede RONR in all areas where they conflict, but RONR may still be a useful resource. RONR describes the procedures for a trial in great detail, which could supplement the procedures in the bylaws.
  26. absentee ballots

    Which one was that?
  27. No Candidate Term limits

    Sometimes the threat of winding up an organization will convince members to come forward and serve. And if it doesn't, then maybe it is time to wind up, no matter how worthy the org and its goals. It's better than the living death.
  28. No Candidate Term limits

    Thank you for all your comments. As this is a religious organization, I will have to trust that God has the right person in mind and I'm worrying about nothing. We really can't shut the organization down - it's a part of a whole and an important part. I would love to break my job down into several committees and spread the load. However, we have trouble filling the committees we already have. I'm an overacheiver and I think i'm the only one who thinks this job is too hard for just one person. However, I like this position, and I would be happy to do it one more term. I hestitate to be the advocate of "until a successor" in the wording. By having the term limit, we do seem to spread the load a bit more equally and each position does not become a "life sentence." However, I can see the advantage that the position is still filled until another election can be held or the person who holds the position resigns. I sort of like the petition aspect of being able to run for the office again if a petition is approved. That again needs a bylaw change and we don't have time to do that. I will talk to my national structure committee and see if I can rush a bylaw change through if we can't find a candidate. Again, thank you for taking time for this. The organization is very worthy and it makes me sad that others won't step up and support it in leadership positions. I think more organizations are facing the same dilemma.
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