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The Official RONR Q & A Forums


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About jstackpo

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    : Solomons, Maryland
  1. Number of members

    And while you are at it, tell us how you decide how many board members to have, between those limits. If you have less than the upper limit, are those additional "positions" vacancies to be filled (asap) or just empty seats to ignore?
  2. Number of members

    Are the Board members elected (or whatever) by a general membership? If so run some election(s) to fill the vacant positions - AFTER checking the bylaws to see if there is some other way of filling vacancies.
  3. Notice of Election to Fill Vacancy

    At any rate any member at the election meeting can raise a point of order, when the election is pending, that the notice time was not reasonable. Then the membership decides about "reasonableness". This sort of thing is what makes chairing a meeting fun: you, as chair, don't have to decide anything.
  4. HOA Annual Members Meeting Agenda

    RONR doesn't deal with agenda "requirements" of the sort you describe. Your problem is a matter of bylaw and/or FL law interpretation, neither of which we can deal with here. In RONR-land most anything can come up, or be brought up, under new business whether anounced in a previously "prepared" agenda or not. But your rues may not allow that. Find a lawyer.
  5. RONR has no attendance requirements. But with no bylaws written, let alone adopted, how do you know who those board members are? Or are you contemplating writing some attendance rules? Don't, it is a can of worms, starting with defining "attendance".
  6. Notice of Election to Fill Vacancy

    1) I'd say a notice is required as not all (or any?) of the board members know about the vacancy, presumably. 2) Four days is less than two weeks, so no.
  7. New board member

    Or sooner. Board members are entitled to all board documents, particularly (past, present, and future) minutes
  8. Formatting meeting minutes

    Keep the (possibly public) minutes to the bare minimum, and put out a (private) newsletter to the membership, expanding on the minutes in whatever way you think suitable. And rest assured, in this day and age, that someone will promptly leak the contents of the newsletter, so be discreet. If the members really want to know what happens in meetings, tell them to show up for the meetings!
  9. Dividing a Question--A Case Study

    I'd say those points are independent of one another (at least based on the descriptions of the points) and can therefore be separated out on the demand of a single member. Page 274. They all deal with the "same topic" -- "increasing revenue" -- to be sure, but adopting/defeating one won't influence the disposition of the others. No contingencies.
  10. Be gentle on your chair. Don't raise a host of relatively minor parliamentary missteps (like discussing unseconded motions or folks using "table" when postpone is the clear intent) until your chair learns how to avoid big ones that cut into members rights, &c.
  11. Your bylaws don't have to specify that; RONR does it as the default. Page 452
  12. Well, you can pass the chair notes or other surreptitious communications if he/she is is going (or is about to go) astray. But you should probably work some system out with the chair ahead of time. Easter is coming; give him/her a gift of RONRIB: "Roberts Rules of Order Newly Revised In Brief", Updated Second Edition (Da Capo Press, Perseus Books Group, 2011). It is a splendid summary of all the rules you will ever need in all but the most exceptional situations. And only $7.50! You can read it in an evening. Get both RONRIB and RONR (scroll down) at this link: http://www.robertsrules.com/inbrief.html Or in your local bookstore. It might be just what the parliamentarian ordered.
  13. Who may propose amendments to a main motion?

    Your understanding is correct. You are most welcome.
  14. Precedence of Bylaws

    I don't quite understand what your exact question is. What "resolution" are you speaking of in your "I don't believe..." paragraph? Maybe this is your difficulty: When your bylaws ARE inconsistent with RONR (as is the case in your Article X, Section 9, since RONR does not allow action by mail), your bylaw procedure supersedes RONR. Was that it? If so, your "I don't believe..." paragraph appears to be in error if "resolution" refers to the adopted bylaw.