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About jstackpo

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    : Solomons, Maryland
  1. Annual Meeting Minutes

    Be sure to establish, and appoint, the committee early in the game so that they (if you are lucky) pay attention during the meeting.
  2. Can a board be elected w/o a vote?

    Plus any number of write-in votes which could elect still more people to the Board.
  3. Good question... for which RONR has no answer. Indeed RONR strongly recommends that co-chairs (or co-anything) be avoided. Page 176. Also click here for a more extended response.
  4. Ask your challenging friend to show you some rule that backs up his claim. (He won't find it in RONR!)
  5. Nominations from the floor

    No to both questions. Exception details: nominations can be reopened and additional nominations made. Voting is usually done right after nominations, but your bylaws may have some other rule. Check them. BTW, in the future please start a new question (even if on an old topic) in a new thread. Thanks.
  6. Neither. The chair just declares the minutes approved. Page 354-355. No vote at all (unless there are corrections and folks disagree as to the text of the corrections. Then majority rules.)
  7. Minutes of the meeting

    Near the start (see page 26) of each month's meeting, the secretary reads the minutes of the previous meeting. Nothing to be "sorry" about - we were all newbies once and welcome! Keep asking questions. And when you get a chance get a copy of RONRIB: "Roberts Rules of Order Newly Revised In Brief", Updated Second Edition (Da Capo Press, Perseus Books Group, 2011). It is a splendid summary of all the rules you will really need in all but the most exceptional situations. And only $7.50! You can read it in an evening. Get both RONRIB and RONR (scroll down) at this link. Or in your local bookstore. It might be just what the parliamentarian ordered. http://www.robertsrules.com/inbrief.html
  8. Can a board be elected w/o a vote?

    But it should be. Wouldn't an ahead-of-election-motion to set the board size be, in effect, an amendment to the bylaws which couldn't be done "on the fly"? To allow on-the-fly changes to the board size the bylaws would have to authorize that sort of (temporary, I suppose) action. And how about reducing the board size in a similar motion. Vote to do so any old time? If the board is shrunk, who goes? Who stays? Big mess. Don't go there. (RONR doesn't.)
  9. Email motion

    Presumably there was a time limit for getting in the votes and, lacking 100%, the motion failed. If there was no time limit, then you are on your own as RONR has very little to say -- virtually nothing actually -- about voting via e-mail. If the call to the special meeting was as specific as you say, it would not be proper to actually vote on the motion at the meeting.
  10. Minutes of the meeting

    And finally, to round things out... If the Board minutes are being kept private (either because of an executive session or the members are just not sharing) and the general membership want to hear what is written (maybe the gen-mems suspect something funny going on) the membership can require the board minutes to be read at a meeting by a 2/3 vote -- see page 487.
  11. Can a board be elected w/o a vote?

    In the order you asked: 1) Yes, election by acclamation is proper when there is no opposition, AND a ballot vote is NOT required in the bylaws - page 443. 2) You can't "rescind" the previously adopted amendment to the bylaws, but you are free to propose, and if you have the votes, adopt a new amendment to set the Board membership back to 3 (or strike out the words "or more", if a 5 member board is OK with you). Such an amendment would have to include a proviso stating, for example, which of the current members would cease to be on the board. Or a proviso saying that the current (seven) members would serve until the next regular election at which time only 3 (or 5) board members would be elected. The "extra" members cannot be removed retroactively.
  12. Rules on Non-Members attending Board Meetings

    It is within YOUR power NOT to be manipulated. Object and you might discover you have lots of friends in the meeting (who don't want to hear the possibly biased "professional" opinions of the expert); or you may find you have no friends at all in the meeting. So it goes...
  13. The phrase you used: "When no votes are planned" may represent a bit of assumption -- who knows what might come up of concern to your homeowners that someone, in New Business, may make a motion about. Thing is about proxies is that they are legal documents, powers of attorney, as noted on page 428, and we ain't lawyers here. Your state HOA laws (or other laws) may well have something to say about the form of proxies so check with the secretary of state where you live. Nobody is "refusing" to answer your question -- well, actually we all are but we don't want to get in trouble practicing law without a license.
  14. Rules on Non-Members attending Board Meetings

    It is a majority decision for the members to invite a non-member in. Any "duration of visit" rules would be in the inviting motion.
  15. What is good standing ?

    Here's another boilerplate response (mine, not entirely RONR's): In Good Standing: RONR/11 (Robert’s Rules of Order Newly Revised, 11th Edition) defines the term "member in good standing" on p. 6 in the footnote as referring to a member whose membership rights are not in suspension, either as a consequence of disciplinary proceedings (Chapter XX) or by operation of some specific provision in the bylaws of the organization. So if you use the phrase "in good standing" in the bylaws, be sure to define exactly what you mean: what causes a member not to be in good standing, what he has to do to get back into the good graces of the association, &c. Also, you should specify which membership rights, duties, privileges, &c. are lost or suspended (or retained) by a member as a consequence of his being in "bad standing" as distinct from his being in good standing or ceasing to be a member at all.