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Greg Goodwiller

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About Greg Goodwiller

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    Oxford, MS
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    Professional Registered Parliamentarian

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  1. ex officio member on a committee

    While I otherwise agree with Mr. Novosielski's response, I think this statement goes a bit too far. What RONR actually says is only this: "The anomalous title 'co-chairman' should be avoided, as it causes impossible dilemmas in attempts to share the functions of a single position" (RONR pg. 176, ll. 3-6). First, the word "should" does not rise to the level of "prohibiting." And second, since that is the only reference to a "co-anything" that I am aware of in the entire book, I'm not sure it is fair to say that RONR even speaks to, let alone prohibits, anything other than co-chairs. The same principle would clearly apply, though, which is that if the position includes any sort of delegated authority, that authority hasn't been clearly delegated if it is still shared by more than one person at a time. Therefore, RONR's clear preference is for a "vice-chair," rather than a "co-chair."
  2. Principle of interpretation

    Not disagreeing with my colleagues - but yes, I think you have the gist of it - which is why, as already noted, if duties are defined in the bylaws, an open clause about other duties as assigned, or the like, is very important.
  3. Process To Null An Unnecessary Election

    First of all, it is ultimately your organization's responsibility to interpret its own bylaws. That said, having reviewed them, I don't read them to say at all what you are saying; namely, that the President appoints Members at Large. The bylaws clearly state that there are to be two such officers, and the article on the President's duties includes the responsibility for assigning one Member at Large the responsibility of overseeing "special interest groups," as well as authority to make committee chair appointments - neither of which, in my opinion, has anything to do with the election of those two Members at Large. So in my opinion, what was done in your absence was done in accordance with your bylaws.
  4. Inquorate Board meeting held

    Specifically, on pages 124-5, RONR states: The motion to ratify (also called approve or confirm) is an incidental main motion that is used to confirm or make valid an action already taken that cannot become valid until approved by the assembly. Cases where the procedure of ratification is applicable include: • action improperly taken at a regular or properly called meeting at which no quorum was present; • action taken at a special meeting with regard to business not mentioned in the call of that meeting; • action taken by officers, committees, delegates, or subordinate bodies in excess of their instructions or authority; • action taken by a local unit that requires approval of the state or national organization; or • action taken by a state or national society subject to approval by its constituent units.
  5. Changed Bylaws

    Unless your organization's rules say otherwise, approved changes to the bylaws should be documented in your minutes, and the bylaws themselves should simply be amended as approved by whoever has that authority. It is a common practice to put a revision date somewhere on the bylaws, generally either on a title page or at the end following the final article, such as: "as amended January 2, 2018." But there is no requirement in Robert's Rules to do so, or for bylaws to be signed by anyone.
  6. amended motions

    If an amendment is adopted, then you continue to debate the motion as it has been amended. It may be further amended. Eventually, you vote on the motion as it has been perfected by any (and all adopted) amendments.
  7. Budget Approval

    The question is, who adopts the budget, according to your rules - is it the Board, or the congregation? Is your church independent, or is it part of a denomination, whose constitution might provide an answer to that question? If the congregation adopts the budget, then the recommendation of the budget committee is open fully to amendment. It someone wants to move to amend any part of the proposal, they may do so.
  8. "Shall" and meetings designation

    The main reason to use "shall" is to indicate that a particular practice or action is mandatory - as opposed to words like "should" or "may," that leave room for some alternative practice or action.
  9. Roll Call Vote Election

    So my question is, why is the assumption that if there are two candidates, you move to a "roll call" vote? Most associations that have rules about elections go in the other direction - and "protect" the secrecy of elections by requiring a ballot vote in such cases - lest those who won or lost then either favor or hold a grudge against those who voted a certain way. Unless your rules require a roll call vote, it would be far more usual to go to a ballot.
  10. Roll Call Vote Election

    Or give another name as a "write in," unless your rules specifically preclude it. The only thing I can think of is if they treated each candidate as a yes or no vote, and then waited to see which candidate received the greater majority (or voted again if neither one achieved a majority). That is clearly not a proper way to conduct an election in accordance with RONR.
  11. Official Opinion

    Perhaps you could read through some responses on topics and find one of us who you think gives good answers, and then send them a message asking for information. We all have our owns rates and ways of working. So cost needs to be negotiated with a particular parliamentarian. Alternatively, both the National Association of Parliamentarians (NAP) and the American Institute of Parliamentarians (AIP) have referral services on their websites.
  12. Informal Communication Question

    And I would add that if the the discussion relates to matters resulting from a prior executive session, there could be a requirement for secrecy that precludes certain topics from being discussed.
  13. Appointment vs. Election

    Unless your bylaws state otherwise, a vice president is an officer elected by the assembly. There also is not a vice president unless that office is defined in your bylaws. So you really need to read your bylaws to answer your question.
  14. Bylaws interpretation

    I think we need to see your article on members of the corporation in order to address your questions.
  15. Let's try again: http://nap.adobeconnect.com/alpha-unit
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