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Rev Ed

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  • Birthday August 19

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  1. Circumventing the agenda

    I am a Secretary of an organization where I collect a list of items that the members wish to have discussed/dealt with at a meeting. I then create an Agenda with those issues included. However, there is always an item listed as "New Business" just in case something last minute comes up. So, it is possible for what occurred here to happen under New Business.
  2. And this is why having the Immediate Past President on the Board because of the position is not always a good idea.
  3. No Candidate Term limits

    Sometimes I wonder if organizations do not put too much responsibility on one position. Maybe some of the duties should/could be used assigned to another person, if possible.
  4. Then again, if no one spoke up, I guess the non-member was welcome by unanimous consent.
  5. Just as a heads up - no one else seems to have picked up on the word 'council.' If this is a town or city council, then sunshine rules may apply and non-members (i.e. citizens) may be allowed to attend meetings. Of course, the invitation to a meeting may also occur via unanimous consent. For some organizations, the Board may allow new members of the organization (not the Board) to attend a Board meeting as a way of introduction. Or there may be a special rule that allows the Chairman, in some circumstances, to invite non-members to attend. For example, if the Board has to approve new members of the organization, the Chairman may be authorized to invite potential new members to attend the Board meeting where they are discussing whether or not to accept the new member.
  6. Recording names of seconders in minutes?

    Yes, the custom would count. But a motion would be more appropriate in my opinion. It would clarify the issue and could only be changed through a motion to amend something previously approved.
  7. Unless the entire membership is likely to be replaced, there should be some members who remember what happened at the meeting. The other option, if the entire membership is replaced, as in the case above, the new members could simply invite the old members to the meeting and discuss the Minutes with them. Once they are happy with the Minutes, the new members can officially approve the Minutes and the old members can depart the meeting (unless the meeting is open to non-members.)
  8. BOD Elections

    It's only common sense to ask a person before nominating him/her. Just too bad some organizations have to put it into the By-laws.
  9. I don't have my copy of RONR right at my finger tips, but I do recall something about the membership making the final decision on By-law interpretation. As such, the membership should do one of two things: 1) Make a decision as to how to interpret those two clauses. The simplest way would be to elect deacons who will agree with the interpretation. 2) Amend that By-laws to either specifically state what powers the Board has, or to remove the "final decision making body in matters of governance" clause. #2 is probably the better option. Make it clear who has authority over what. Or state something along the lines of "The Board shall day-to-day authority over the operation of the church, although the membership retains the right to make the final decision on all issues of the church." It might make it hard to find good candidates to be deacons if the membership can simply over rule them on any decision they make.
  10. Nominating committee

    There is no vote on the report from the Nominating Committee. But you hold an election, and only candidates who receive a majority vote gets elected.
  11. elections

    Yes, ranked ballots are the same as preferential ballots. And yes, I am aware that either option must be placed into the By-laws. The one organization did so.
  12. elections

    And while I do not normally agree with it, sometimes this is why organizations will allow for a plurality vote or to drop the lowest candidate before the next round of balloting. For one active organization, I did suggest ranked ballots for elections where there were more than two candidates per position. It might not have been ideal, but it resulted in a majority vote, and did not take all night. It was easier passing the By-law amendments, than holding an election in this organization.
  13. From the sounds of what the original poster has stated, this is a unique membership category (one that has its own Committee). As such, it would be up to the organization to interrupt its own By-laws. However, if I were a member of this organization, I would argue to remove the class of membership and its own Committee. Or I would suggest that the Committee removed from the By-laws, but add a Board member position specifically to represent the class of membership (I have seen this in other organizations where some classes do not have 'full' membership - they are allowed to elect one person to the Board as a representative.)
  14. Floor nominations

    The Chairman should refrain from doing so while chairing the meeting. However, the Chairman could always hand over the chairing of the meeting to the Vice Chairman in order to make a nomination (or better yet, ask another member to nominate the person.)
  15. Nominations of Offcers

    Some more information would be helpful here. For example, was the President's term of office up for election at the Annual General Meeting (AGM)? If yes, then someone should have been nominated, or volunteered. If not, then you have an incomplete election and only those allowed to vote at the AGM can vote at another meeting in order to complete the election. Did the Office of President become vacant due to resignation, death, or removal from office? If so, the Vice President (if there is one) becomes President automatically. If there is no Vice President, then the Office of President becomes filled through an appointment by the general membership unless the By-laws specifically allow the Executive Board to fill a vacancy.