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Richard Brown

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  1. Guest Touman, the folks who are telling you that you must have a special election are just plain wrong. The provisions of RONR cited by Dr. Stackpole (jstackpo) and Hieu Huynh are right on point and are correct. When an election is not completed on the date specified in the bylaws (usually the annual meeting), it is simply completed as soon as practical, usually at the next meeting. Even without specifically postponing the election or setting up an adjourned meeting, this is still the way to do it. Completing the election at the May meeting was completely in accordance with RONR and was the appropriate thing to do. If someone disagrees, have them SHOW YOU an applicable rule in writing to the contrary. BTW, there is no authority in RONR for holding a "special election" in such a case. You had an incomplete election as defined on page 444 and you completed the election at the next regular meeting, just as directed by that same page. Since some of your members reading this thread may not have access to RONR, I will quote the applicable language from page 444 here: "PROVIDING FOR COMPLETION OF AN ELECTION. If an assembly wishes to adjourn when an election is incomplete, an adjourned meeting (9) should be provided for. If such an adjourned meeting is not provided for and the organization will hold another regular business session before a quarterly time interval has elapsed (see pp. 89–90), the election is completed at the next regular meeting." That language from RONR is about as clear as anything can be. Nothing else should be needed, but, if they want more, here is the applicable language from page 95: "Business that is required to be attended to "at the annual meeting" can be taken up at any time (when it is in order) during the session of the annual meeting, or, in other words, either at that meeting as originally convened or at any adjournment of it. If such an item of business has actually been taken up as required during the session of the annual meeting, it may also be postponed beyond that session in accordance with the regular rules for the motion to Postpone (see 14, especially p. 185)." What you did was correct and that should be the end of it.
  2. Meeting cancellations

    No, unless some superior document or state law gives him that power.
  3. anonymous individuals

    Guest Dr. Law, I am assuming that this is non-members saying that other non-members have brought things to their attention. It is entirely up to your board as to how you deal with this. It does not violate any rule in RONR.
  4. Elections

    I agree with Mr. Mervosh's correct answer. However, the assembly may, by motion (or unanimous consent), decide to permit "campaign speeches" and/or discussion of the candidates at any time prior to voting. Many organizations have a rule providing for this or do it by custom.
  5. Majority of quorum

    It's discussed at some length in this thread, too, which in turn makes reference to the thread cited by Mr. Honemann: http://robertsrules.forumflash.com/topic/27659-majority-of-a-quorum-or-23-of-a-quorum/ I would consider the post by Mr. Honemann authoritative.
  6. The "About Me" section of members' profiles is not accessible on my android cell phone. Is anyone else having this problem? Is this the case with all cell phones, just android phones, or just my phone? If I access a member profile from my laptop, I have the option of clicking on the "About Me" section of the profile to read it, provided the member has entered anything in that section of his profile. But the "About Me" option does not appear on my cellphone. I looked the top 20 or 24 posters (everyone with over 1,000 posts) and found that about one-third of us have information in the "About Me" section of their profiles that I can view on my laptop. But, I cannot view ANY "About Me" sections using my phone. Is there some reason for this, or is it a glitch? It's hard to find and sort the member list since the forum update of a couple of years ago, but you can access it using the "search" function. Click on "search", then click on "members", then click on that, and the member list in alphabetical order pops up. There is then an option to change the sort method to sort by post count, etc. This link might work: http://robertsrules.forumflash.com/search/?type=core_members&sortby=member_posts&sortdirection=desc&page=1
  7. Elections for President/Vice-President

    I understand your concern, but I think the clause in the bylaws that says, "The Vice President shall be President-elect" takes care of that issue. It's the only way to give that provision meaning. Having a president-elect is common enough that I think the term is understood well enough as to not need elaboration, although most bylaws I have seen with that provision do go into a bit more detail.
  8. Elections for President/Vice-President

    I agree with Mr. Katz, but would add that it is not that unusual for an organization to never directly elect its president but to instead elect a vice president / president-elect who automatically becomes present at the end of the president's term. I don't see that as a contradiction.
  9. Guest Sarah, in the future.... and whenever discussing this organization with others.... it might be helpful if you would refer to the Executive Board as "The Executive Board", not "The Executive". When you use the term "the executive" or "the executives", we don't know if you are referring to the Chief Executive Officer, Executive Chef, Executive Vice President, some of the Executive officers, all of the Executive officers, the Executive Committee or the Executive Board. Or to an executive session. All of those are different "animals". Please use the term "Executive Board" if that is the group you are referring to.
  10. Motion from out of town members

    Yes, a member must be present to make a motion, but this member may try to find another member who will be present to make the motion.
  11. Guest Sarah , I am still not clear on just who and what body held this meeting that you keep referring to. Let's try this: Do the bylaws of your office create both a board (board of directors or executive board) AND a separate executive committee which is subordinate to the board? If so, who do your bylaws say is on this executive committee? And, finally, were all of the members of this executive committee given notice of and invited to this meeting ? If your bylaws do not provide for an executive committee, then exactly who attended this "meeting"?
  12. Nominating committee

    Guest Lynette, I agree with Mr. Honemann's response, but have a question: Do you plan (or wish) to vote on the entire list of nominees at one time, with one vote, as a "slate"? If RONR is controlling, the nominating committee presents a list of nominees, not a "slate". Prior to conducting the actual election, the floor must be opened to additional nominations from the floor. There may or may not be additional nominees for various offices. Once nominations are closed, you proceed with the election. If your bylaws provide that the vote shall be by ballot, then you MUST conduct the vote by ballot even if there is only one nominee for each position. The requirement of a ballot cannot be waived if it is required by your bylaws. If your bylaws do not require a ballot vote, and if there is only one nominee for one or more offices, the chair simply declares those particular officers elected. From page 443 of RONR: "If only one person is nominated and the bylaws do not require that a ballot vote be taken, the chair, after ensuring that, in fact, no members present wish to make further nominations, simply declares that the nominee is elected, thus effecting the election by unanimous consent or "acclamation." The motion to close nominations cannot be used as a means of moving the election of the candidate in such a case." And from pages 441-442: "If the bylaws require the election of officers to be by ballot and there is only one nominee for an office, the ballot must nevertheless be taken for that office unless the bylaws provide for an exception in such a case. In the absence of the [page 442] latter provision, members still have the right, on the ballot, to cast "write-in votes" for other eligible persons."
  13. board member

    An agenda is merely a list of items to be covered at a meeting. Unless you have a customized rule to the contrary, nothing on an agenda happens all by itself. For example, an agenda item that reads "Christmas Party" doesn't do anything except remind the chair and the members to make a motion regarding the Christmas Party. If nobody makes a motion to have one, then you move on to the next item. Putting a motion on the agenda does not automatically introduce it. A member still has to make the motion from the floor, someone seconds it, it gets debated (if there is any debate) and then it gets voted on, possibly after amendments.
  14. Authority to Un-appoint?

    I agree, although the oath is referred to as an "installation obligation". I suppose that does open it to interpretation.
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