I need a proofreader or a mind reader. My apologies. I misstated an important part of the equation, but Atul correctly picked up on what I meant to say - that the person elected president (but not yet serving as president) - decided not to assume the office of president.
There is presently no vacancy in any office, but when the new term begins in a few weeks, there will be a new vice president, new secretary, new treasurer, etc., but no new president.
Do I read your replies correctly, that this could be handled one of two ways?
1 - When the term officially begins there will be an installation ceremony and at that time everyone will be installed, except for the office of president (since there is no person elected to be the next president). Then immediately after, the vice president will automatically ascend to president and the organization can proceed to fill the vacancy in vice president, all this according to their bylaws.
or
2 - If there's time, notice could be given that due to the decision of the person elected to serve as president for the upcoming term to not serve, a special election would be held to elect a new president for the upcoming term.
The current executive board might find the first process easier to manage since it they can easily fill the vacancy, but the second one gives the decision to the members just like a regular election.
So, in your opinions is either process correct?
Thank you so much for your responses. You've been very helpful.
Beverly Przybylski, PRP