Jump to content
The Official RONR Q & A Forums

Robert Dingus

  • Content count

  • Joined

  • Last visited

  1. when is a Board Member not a Board Member

    yes i agree private conversations are completely ok, however the pests are non board members, trying to get around the established fill out a request in the office. i am working with the trustees to, as they are completely allowed to set policy in regards to their functions outside of the Annual meetings, and daily business with the on site business manager, and his office / front office personnel. since we do not have a communications policy we are going to have to create on that everyone can follow, the president and trustees cant have 250 people asking them for items all the time, data flow should be managed in a responsible manner. thank you Robert
  2. when is a Board Member not a Board Member

    The President is the Chair, so the agenda is set by the secretary, and by normal procedure established over the years, a flow to the meetings. OK we need to create a policy / communications channel, to handle this then, we have nothing in our Bylaws about usage of modern tech, for the way things are done now. thank you robert
  3. when is a Board Member not a Board Member

    We are a non profit 501c3, the information being requested is for minuets of meetings, and other files, that are available by all association members, by going to the front office. the individuals asking or directing the President to give them information outside of the approved channel, is our concern. At this point she has to ignore these directives, as at her home she is not acting as a president, but an ordinary member with no authority.
  4. its my understanding, that a Board of Trustees authority is only valid in any official capacity during their appointed meetings, and when conducting tasks specific to their role in that position. if they are not functioning as a Board member then they would be like the rest of us just Association members, and have no authority. does this sound correct ? we have people that are sending questions directly to our Presidents Email, asking for specific details and documents, in other words being a pest. if the Board Members are assembled and conducting business is my opinoin is when these questions and requests should be made. is this correct. Thank you Robert
  5. Executive session minutes review or reading

    thank you for the guidance, the lawyers, said that in executive session do not take any notes / minutes if its learned that those documents exist, it could become a liability and be used against the organization. Point blank he said the secretary leaves the pencil and pad out of the room. no proof no liability. Robert
  6. Executive session minutes review or reading

    Thank you, we do not have any rules forbidding or limiting. other than it has to be a sitting board members, i have suggested that the Executive committee look at this as a whole, so there are no loop holes, and all agree on the response. have a great week. Robert
  7. can a member of an association be banned / barred

    thank you all, this has been extended into another topic, just posted. Robert
  8. Can a current sitting board, read and review past boards, minutes of executive sessions. example: a policy was created in executive session, and no references to it are mentioned in the normal board minutes. reasons for reading past minutes, is to determine / settle a current board concern about the issue being previously discussed and handled. what are the requirements to read these documents, if they exist. would this be required to get a legal order to open and read. all reading to be done in executive session only, and that is as far as the information goes, to help evaluate a past issue, and how it was applied / justified. Thank you.
  9. can a member of an association be banned / barred

    in this case as far as the Finance Committee goes, the chair person gets a list of people volunteering to join the committee, we have 6 volunteer positions, after that person selects the committee then the list is given to the Executive committee, to approve of those appointments. Then the individuals are notified by the chair if they are on the committee. some of our committees are by appointment and approval of the association, in this case we are safe on this point. we have / are consulting with the attorney, just in case as well, this person along with another individual, were given legal barring in the past, would say about 4 years ago maybe more, i do not know the details of that action only that it happened. Robert
  10. or rules do not have any methods of restricting or barring, individuals from membership and participating as a member of a committee. said individual, refused to sign a confidentiality agreement as part of the Finance committees, required documents, and access. this person cannot be trusted to keep data under their control, and wants to broadcast on social media, sensitive data. thus causing discord among the association and its members. since Roberts rules is our final authority when our by-laws falls short. this person has continually threatened to go to the IRS, and Attorney General and other agencies when they don't get their way etc. This individual does not hide the threats and are posted on social media now. under Roberts rules, how can we bar this person or other means of censure to protect the association. Robert Dingus
  11. We are looking for a Parliamentarian for out annual association meeting. Is anyone that lives in the Central Ohio area available or interested. Actual location of meeting is in Lancaster, Ohio. our last 2 local Parliamentarians are no longer around, one passed away and the other stopped filling the role. I am asking on behalf or our organization, and at the request of the President. we have had a major shakeup in the past 2 years, and now the board is finally functioning properly, and improvements in the over all health of the organization is great. Thank you Robert Dingus if interested you can contact me at robertdingus2@gmail.com
  12. Nominating Committee rules

    Thank you i had not considered another meeting to fill the vancacies, this is exactly what we need to do then, to follow our by laws and rules, it takes an Annual Meeting or full membership meeting to amend our by laws, and a 30 day notice to call the meeting and include the changed before hand. thank you for the assist. Robert
  13. Nominating Committee rules

    here are the vacancies that they can fill, it appears to only be for the Board of Trustees not to any committee. Section D. Vacancies ‘Should the office of president become vacant, the vice president shall succeed to the office of president for the unexpired term and the vacancy arises in the office of vice president. The trustee-elect shall be called to succeed to the office of trustee to fill the unexpired term of the first vacancy that may arise and shall perform all duties of a trustee, except the trustee-elect shall not assume an unexpired one-year term of an elected officer of the Board. Any subsequent vacancies that may arise before the next Annual Meeting shall be filled by action of the trustees and subject to confirmation by the Association at the next Annual Meeting. If confirmation is not given by the Association, the office shall be declared vacant and the trustee-elect, elected at this same meeting, shall fill the vacancy for the unexpired term. Robert
  14. Nominating Committee rules

    Group, out constitution says the following, in regards to the Nominating Committee. Section B. Time of Election and Nomination Procedures l. Time. The trustees and trustee-elect shall be elected at the Annual Meeting. 2. Nomination. A nominating committee comprised of five Association members elected at the previous Annual Meeting for a one-year term, may nominate and shall receive nominations from Association members no later than forty-five days prior to the date of the Annual Meeting for all Board positions to be acted upon. The committee shall present to the Association two slates of eligible cottage owners as candidates: one slate for the trustee positions to be filled and one slate to fill the position of trustee-elect. Nominations shall not be received from the floor. Since this provision is explicit as to when and how the Nominating Committee is to be established. We lost our Quorum at the Annual Meeting before these actions could be carried out, is it legal / lawful according to the above to apoint a new committee after the fact by our Board. I read this as it is not legal, based on the specific nature of the exact phrasing. To me this means that the current Nominating Committee is still the Legal and Valid Committee until the next annual meeting. what say you, Robert
  15. Mass Resignations after Financial Audit ordered by members

    what i am asking is it common, for this many board members to jump ship when they realize they are liable for any financial losses while they were on the board, since an audit was not conducted, on an annual basis, the current members are responsible for the past 6 years worth of issues. Robert Dingus