Cdavant

b. The nominating committee shall select two (2) nominees for each opening on the board. Voting shall be by written ballot. Ballot forms shall be provided to the members at least thirty (30) prior to the annual meeting and must be completed and submitted to the general manager at least 24 hours prior to the annual meeting. A ballot shall not be counted unless it contains votes for a different candidate for each seat to be filled.

Nominations are due 45 days before meeting. No nominations from the floor. We have a slate of 8--but the official ballot omits 1 name and has already been sent out within the 30 day deadline.

My country club bylaws state they follow Roberts' Rules. We are electing 4 new directors August, 20th and the bylaws require two candidates for each vacancy, with the top 4 vote getters being elected. Bylaws further require ballots be sent to around 285 members at least 30 days prior to the annual meeting and election. Ballots were mailed on time, but one of the candidates names was accidentally omitted from the ballot--so we have 7 names, not the 8 the bylaws require. How should this debacle be handled? Write in votes are not allowed and voters must vote for 4 candidates or their ballot is disqualified. Moving the annual meeting is not an option. Could the board mail out corrected ballots with all 8 names and call a special meeting that meets the 30 day requirement to count the votes and elect the new board members? cdavant@charter.net