We have a club election coming up and I have a question about the order of business. Our chairman plans to hold the elections at the beginning of the meeting during the refreshments. I'm concerned about the distractions and uncontrolled chaos around the secretary's table that would make it hard to control ballots and verify eligible voters. We vote by written ballot;nominations were made at the last meeting.
Two questions:
Is it proper or advisable to hold elections in this environment?
Absent a published agenda which our chairman has steadfastly refused to produce, does RONR offer any guidance as to what point in a meeting elections should be held: during new business, unfinished business, etc.? We do have an order of business published in our Standing Rules of Order which I pasted verbatim below.
Thanks.
Refreshments and Roundtable Discussion (6:00 – 6:30)
Educational Program/Speaker 6:30-7:15
Call to Order (President or Presiding Officer) 7:15-7:20
Invocation 7:15-7:20
Pledge of Allegiance 7:15-7:20
Recognition of New Members and Guests (President) 7:20-7:30
Reading of the minutes (Secretary) 7:30-7:35
Treasurer’s Report (Treasurer) 7:35-7:40
Committee Reports (Committee Chairs) 7:40-7:50
Break 7:50-8:00
Board of Directors Reports (President) 8:00-8:10
Other Officers Reports 8:10-8:20
Unfinished Business 8:20-8:45
New Business 8:45-9:00
Adjournment (President) 9:00
