matt fuller

Thank you very much Mr. Honemann for taking the time to review this matter.

Thank you Mr. Honemann. We do not have special rules providing for raising a point of concern on the validity of a vote. We have our annual meeting scheduled for next week while we are at National Convention. This is all we actually have that covers our voting procedure: Article 4 Voting Procedure Section 1: Election of officers shall be held annually. The President and two Directors shall be elected on even years and the Vice President, and two Directors shall be elected on odd years. Section 2: The schedule for the annual elections, including the deadline for nominations, expressions of interest for nomination, ballot distribution dates and ballot receipt deadlines, shall be set by the President in consultation with the Executive Committee so that the results will be known prior to the annual membership meeting. Section 3: The Secretary/Treasurer shall notify the membership of the annual election schedule by publication or mail, together with a call for nominations for open positions. Section 4: Any member in good standing wishing to become a candidate shall notify the Secretary/Treasurer by mail or E- mail of this interest. If determined eligible by the Secretary/Treasurer, any member expressing interest must appear on the ballot. Section 5: The Secretary/Treasurer shall mail election ballots to all members in good standing. The ballots shall contain the names of all eligible candidates that meet the requirements in Article 5, Section 2. Section 6: The President shall appoint a committee of two members not appearing on the ballot to count and tabulate the results of the election. The committee shall report the results of the election to the Executive Committee. The ballots shall be sealed in an envelope and sent to the Secretary/Treasurer. All ballots shall be retained within the club records for a period of one year. Section 7: The candidate receiving the most votes for each office shall be declared elected. In case of a tie between two or more candidates, selection of the willing candidate shall be made by the Executive Committee. Should any candidate for an elected office be unopposed, there shall be no election ballot issued for that position and the unopposed candidate shall be declared elected to said office by acclamation. Section 8: If any office remains vacant because no nominations were made for the office or if no expressions of interest were received from eligible members, the President shall appoint a temporary officer from the eligible membership. Such an appointment is subject to the approval of the Executive Committee. So if he raises a point at the meeting, can we just say we aren't going to consider it because it wouldn't change the outcome of the election?

The election was conducted by mail. The secretary mailed 157 ballots (all adult members listed on the membership roster-youth did not receive ballots). All officers have access to view the membership list. Both candidates are directors. An email to all directors was sent out announcing the number of ballots that were sent. The ballots were returned to two members of the election committee and were tallied at the end of the six week election. The committee sent an email and then followed with a certified letter including the ballots announcing the results a week ago. The President sent an email to both candidates with the results one week ago. The results were posted two days later on the Official Club Facebook page. The losing candidate contacted us yesterday with his concerns and his demand that we nullify and void the election.

Sorry- I am a new member of this group but I guess I wasn't signed in when I posted the question.