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LIH

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  1. Bylaws: a two-thirds majority of the total votes cast and also a two thirds majority of the votes cast by those present and eligible to vote. I'm seeing it now: the first "total votes cast" would include absentees and proxies who's votes (let's say) favored the original wording of the motion on the agenda. The second "votes cast by those present and eligible to vote" would be just the persons physically present and voting in favor of the the amended version. An amended motion would have to accomplish both objectives in order to pass.
  2. But the stipulation is "those present and eligible to vote." If I have someone's proxy, are they in some sense present?
  3. @jstackpoYou are correct. I did take a liberty in paraphrasing: "at a Church Business Meeting" in #1 Language from the bylaws H. Voting members of the Church who do not expect to be present at a Church business meeting may vote in absentia in any election, and on any other voting issue on the Agenda of the meeting in either of two manners: The two choices are proxy and absentee. Later on under bylaws: 3. The requirements for adoption of the proposed [bylaws] amendment are as follows: a. If the text of the proposed amendment is unmodified from the text that was placed on the Agenda, then the amendment shall be adopted if it receives a two-thirds majority of the total votes cast (including absentee ballots). b. If the text of the proposed amendment is modified in any way from the Agenda text by action at the Church business meeting, then the amendment shall be adopted if it receives a two-thirds majority of the total votes cast and also a two thirds majority of the votes cast by those present and eligible to vote. This final item seems to exclude proxies. Correct? Note that proxies are not counted in the quorum.
  4. I'm glad to see the pros finding this issue a bit tricky, and I appreciate the help. 1. majority of the total votes cast at a Church business meeting - the main intention was to include absentee ballots. 2. majority of the votes cast by those present and eligible to vote at a Church business meeting - a majority of those physically attending the meeting and voting. Does not include absentee or proxies. A. From my research it seems both 1 and 2 would include abstentions as "votes cast", whereas normally you would exclude them from the total in determining a majority. Is that correct? B. We usually vote by the raising of placards, and sometimes people don't vote or they may come and go. In the presence of a quorum, do the total "votes cast by those present and eligible to vote" have to equal a quorum?
  5. Our bylaws accommodate absentee ballots. The bylaws differentiate 1. majority of the total votes cast at a Church business meeting 2. majority of the votes cast by those present and eligible to vote at a Church business meeting I wanted to make sure this fund's reallocation could accommodate a ballot vote and any absentee ballots. Yes, we do have congregational meetings that are more informal and are not "business meetings" with motions on the agenda.
  6. Kindly review proposed motions: Motion for a Special Rule of Order: The Congregation has the authority to reallocate or expend the annual total dividend, interest or fair market value of asset growth, if any, of Endowment Fund by a two-thirds majority of the votes cast at a Church Business Meeting. Motion for a Special Rule of Order: The Congregation has the authority, in the event of extraordinary circumstances or financial events or catastrophic costs, to reallocate or expend the Endowment Fund (principal and income), in whole or in part, by a two-thirds majority of the votes cast at a Church Business Meeting.
  7. A few years ago our organization voted to establish a series of special funds for specific purposes. They all require a vote of the membership to use those monies for a purpose different from the purpose for which they were designated. At the same time we voted that two of these funds should require a two-thirds majority to withdraw or reallocate funds for any purpose. It was specified in the adopted Standards and Practices that day that an amendment to the bylaws would be required. In the years since, the bylaws have not been amended. Our bylaws state: The latest edition of “Robert’s Rules of Order” shall be used as a guide for the conduct of all Church business meetings, except in those cases where such rules conflict with these Bylaws. And that amending the bylaws requires lots of prior notifications and “two-thirds majority of votes cast.” So, can a motion requiring a two-thirds vote for a specific action of the membership be approved by a simple majority? If the chair wished to enforce the two-thirds requirement, could a special rule be established? Thanks in advance for your kind assistance.
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