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Found 11 results

  1. I'm a member of a Board the bylaws of which provide that the Chair does not vote except to make or break a tie. Our bylaws also require that a reason be noted in the minutes for all abstentions. Two questions: 1.
  2. Our town council is made of 5 members and 1 chair (which only votes on ties). During our last meeting one member was absent resulting in four members and the chair being present. We had a motion that was seconded and debated. During debate one member stated they would abstain due to possible conflict but was angry because he felt the action would result in action not agreeing with his position. Debate continued for almost an hour - A member called to question because several other items remained on agenda The call to question was seconded and sent to vote the member which stated he would abstain from the main motion voted on the subsidiary call to question which resulted in a 2-2 tie and chair voted no - resulting 3-2 majority vote.and discussion continued. After further discussion the "abstaining member" motioned to table the main motion until next meeting, when the absent member would be present to vote and ensure the vote would go in favor of abstaining member's position. The motion to table until next meeting was seconded and resulted in a 2-2 vote of members and chair voted yes - resulting 3-2 majority vote to table. I have a couple questions First - can an "abstaining member" make a SUBSIDIARY MOTION or vote on a SUBSIDIARY MOTION If either of these are not "Proper", how do you correct if at the following meeting all members are present.
  3. The following statement on p. 407 has been the subject of many posts. Sorry to bring it up again, but I don't think this particular question has been addressed. "No member should vote on a question in which he has a direct personal or pecuniary interest not common to other members of the organization. For example, if a motion proposes that the organization enter into a contract with a commercial firm of which a member of the organization is an officer ..." My question is very narrow. What is the meaning of "not common to other members of the organization"? I often see board members unnecessarily abstaining* on votes because they think they have a conflict when, in fact, there is no conflict. The issue may be who to send as a delegate to a conference, fixing the $ amount of stipends or other compensation, etc. The example given on p. 407 suggests that the rule applies only when the pending question relates to a personal or pecuniary interest that is "outside" the organization itself. Is that a correct reading? Suppose we have an organization of web-designers; a member thinks the organization's own website needs to be redesigned but recognizing how much work that entails thinks that they should pay a token amount of $500 to whichever member the Board tasks to do it -- he wants to establish the principle that just because they all have skills, no one should be expected to do the work for free. At this point, we don't know which member will be asked or volunteer to do it -- it could be any of them. So it seems clear to me that all members can vote on this issue with a clear conscience -- they have no conflict and no one need consider abstaining*. Now we change the scenario a bit -- Helen has previously offered to redesign the website; another member now offers the same motion to compensate her for her time. Should she consider abstaining? * We know that even when there is a conflict, one still has the right to vote and no one can be compelled to abstain. The only issue I am concerned with is whether there is even a need to consider doing so. I hope I have not made the issue too simplistic -- my purpose in bringing this up is not to have others simply conclude whether or not Helen should abstain. My purpose is to see how others interpret the meaning 'not common to other members" -- even with other examples -- or to discover if there is already a broader analysis or discussion of the issue that I have somehow overlooked. Thx
  4. If a board convenes a properly called telephonic meeting (quorum not an issue) and determines during that meeting that there will be action requiring a vote and that the vote will take place by accessing and submitting an electronic ballot at the conclusion of the call (and through the weekend), then if a member has not submitted a ballot (voted) has that member abstained from the vote? Or is something more affirmative required by that member to record an abstention? If not abstention, then how is it recognized?
  5. Is it against Robert's Rules to add the word "Abstain" to a "Yes" "No" mail in ballot? Purpose: If there are not enough votes received to decide the issue, a Board Member might decide to call members whose ballots were not received. The purpose is to see if the member just neglected to send in the ballot, and to encourage them to send it in. No point in calling the "Abstain" votes. With just "Yes" "No" ballot there is no way of determining whether votes not received are caused by members neglect to return the ballot or their desire to Abstain.
  6. I have searched the forum and read the results regarding abstention and quorum voting and also FAQ#6 and I am still a little confused. FAQ#6 states: I am confused because it says an abstention will be a no vote then follows up with abstention is not counted as a vote, so which is it? Our situation that is being debated is this: 100 current voting members 60 in attendance 30 vote yes 15 vote no 15 abstain Under strict Roberts Rules of Order does it pass or not? Now with a direct quote from our bylaws: I think that if we are going to follow Roberts Rules our Section 4:B should be updated so that it doesn't state 66% of voting members present, because that negates the abstention vote. Any thoughts or comments would be greatly appreciated! Thanks!
  7. At our meeting of the board a motion was presented and votes cast but 5y, 3n & 3a so the motion did not go forward. The next day the Chair obtained further information concerning the matter and presented the motion again. 2 board members were not at the original meeting so my question is, do they get to vote on this motion?
  8. Minutes

    when recording minutes - do I need to say that the chair asked if anyone abstains, or is opposed if everyone approves the motion?
  9. Abstain Conflict

    I am the board chair for a farmers market. We elect members of our board from our membership. Members are vendors in our market. We are a 501c6 that uses the Roberts Rules in our bylaws as to our procedures. We have 13 board members that represents different facets of our market. For example, we have members that represent crafts, produce, plants, prepared foods, ect. They are not direct elected by category but elected by the whole membership. Here is our dilemma. Part of our responsibilities is to bring in perspective new vendors/ members. After they apply, they come before the board to present their products. The board than votes to accept or decline the prospective vendor. There is a possibility of conflict here. Sometimes we get the same product that comes before the board. For example, we get a vegetable grower, and we have a member that is on the board that is also a vegetable grower. If the prospective vendor were to get into the market, they would be considered a direct competitor financially to the board member. Is it appropriate for the board member that sells vegetables to abstain from voting or be recused by the chair? Thanks for your help in advance- B
  10. Recently the question was levied - can someone participate in discussion on an issue even after realizing they will abstain from the vote due to conflict? I understand the abstention concept, but cannot find reference to any guideline on participating in the topic discussion. Thanks for your feedback.
  11. If a person abstains from a vote, can he change his vote to a yes or no after hearing everyone else's vote?
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