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Found 14 results

  1. If a member of an elected body believes the chairman is prematurely adjourning a meeting, what procedural options does she/he have to stop the adjournment?
  2. I attended our Annual General Meeting for our Condo Association. I waited patiently while other owners were recognized by the President to rise and take the podium. When the President recognized me, I stood, took the podium and started to speak. After about a minute and while I was speaking, the President took a motion from the floor to adjourn the meeting. I promptly told the President numerous times that I had not yielded the floor. He ignored me and took a vote. The meeting was adjourned and I was left standing at the podium. Can a meeting be adjourned while a member is speaking and the member has not yielded the floor to the chair? I do have a copy of Robert's Rules of Order 11th edition, but it doesn't answer my question since in this case I already had the floor. Page 240 (5) If the chair learns, immediately after declaring the assembly adjourned, that a member seeking the floor for one of these purposes had risen and addressed the chair before the adjournment was declared, then, since the adjournment was improper and this breach was promptly noted, the chair must call the meeting back to order---but only long enough or the purpose for which the member legitimately sought the floor. Many thanks. Nancy
  3. Is there a proper procedure to call a legally posted meeting that has been motioned to adjourn and voted in the affirmative to adjourn - back into session because an action on an item was not taken during that original session. See attached meeting minutes. I was told that it is proper to make a motion to rescind the motion to adjourn. I felt this was incorrect as to make a motion, there must be a open meeting from which a motion could be properly recorded. We were officially out-of-session. We proceeded back into session by a motion to rescind, took the missed action, then adjourned again. Note: meetings (non-emergency) must be officaily published with 24 hrs notice. the original meeting was posted properly. BOS BOF 2016 May 12 special joint meeting minutes (1).docx
  4. Does a motion need to be made and voted on to approve the secretary and treasurer reports and adjournment?
  5. Could you explain the different ways in which adjournment can be used in a meeting? I'm trying to understand the difference between an adjournment that concludes a meeting, and an adjournment that temporarily stalls a meeting (i.e. the business of that meeting will be continued where it left off at the next meeting). See: http://www.davis-sti...x#axzz31pEdM2jP
  6. According to Robert's Rules of Order, what is the difference between adjourning a meeting vs. terminating a meeting?
  7. There seems to have been a concentrated number of violations to the rules at the last (aborted) annual meeting of our association (HOA). Here's what happened. The Annual Meeting of our association had been properly noticed (10 days). However, at the time the meeting was supposed to start, it became obvious that a quorum would not be established. The Chair never called the meeting to order (no words to that effect were pronounced by anyone siting at the presiding desk). The President of the Association simply called off the meeting indicating that a new date would be decided upon shortly. Nobody objected and everybody left. Questions: 1. Did the meeting/ session even start? (no call to order) 2. If the meeting is called to order and a lack of quorum is established, can the Chair simply decide to adjourn? 3. If the Assembly had voted to fix the time for the adjournment, would there have been notices requirements? (The Bylaws require 10 days to notice a meeting but nothing is said about noticing an adjournment). 4. Did adjourning the meeting sine die close the session? This was supposed to be our Annual session at which elections were to take place. If the session is closed, what do we call the next meeting (Annual meeting or special meeting) and does it need to be noticed? How do we get out of this mess?
  8. Our annual meeting failed to meet the quorum requirement for considering a dues increase, so the meeting was "adjourned to a later date" in accordance with our Bylaws. We did meet the quorum requirement to elect directors, which we did and also heard committee reports. The agenda had been approved and the only item that was not addressed was the dues increase. The quorum requirement decreases at the "later meeting." Is the dues increase the only item that can be considered at the later meeting? Can the agenda be changed to include other items?
  9. At our recent convention, delegates approved changes to the constitution, elected officers and then adjourned. Later, someone suggested that because the changes were not presented as a committee report and the report not adopted, the changes are invalid. Thoughts anyone?
  10. A motion to alter the fixed hour of adjournment is classified as a main motion. A main motion can only be moved when no other motion is pending. What if the assembly wishes to alter the fixed hour of adjournment WHILE A MAIN MOTION IS PENDING? What the proper procedure for the following scenario? • An agenda has been adopted. The hour of adjournment is five o'clock. • At 4:59 p.m., the assembly is engaged in the midst of a resolution. • At 5:00 p.m., the chair's timing device rings, and the chair announces that time has expired on this agenda item. • The chair, sensing that the assembly wishes to dispose of the pending agenda item by voting on it, does not immediately adjourn the meeting, but instead awaits an appropriate motion. Q. If the assembly wishes to prevent adjournment at five o'clock for the purposes of completing this last agendized item, say, to allow maybe five more minutes, then what is the most proper parliamentary action? (e.g,. Amend Something Previously Adopted? Suspend the Rules? Extend the Limits of Debate?)
  11. At a recent meeting, the vote to purchase an additional property resulted in a tie vote. The president had not voted, but did not want to break the tie that evening, but wanted to wait 24 hours before deciding. Can a vote be exercised after the meeting adjourned? Is it okay because she indicated she wanted to think about it for 24 hours?
  12. If a meeting is started with a quorum and at some point the quorum is lost, is the meeting automatically adjourned? Or does the normal rules still govern requiring a motion to adjourn, a second and a majority affirmative vote?
  13. Is a vote required for adjournment even if the "adjournment" is listed on the agenda following necessary business and a motion to approve the agenda has carried previously? I've been told by some that the person presiding over the meeting can simply say "we're adjourned" without taking a vote in this instance.
  14. I belong to a non-profit and I take the meeting minutes (but not part of the Board). We had our annual meeting/lunch in October and our Chair, who is new, failed to notice or ask for motions and of course none of our other Board members vocalized these concerns. I am unsure as how to proceed and how to reflect that in our meeting minutes. I also noticed that our interim Executive Director asked only for our Board to sign-in - no guests were officially recorded except elected officials who were verbally recognized. Is that okay? Our Chair called the meeting to order but neglected to ask for a motion to use the sign-in sheet as roll call (which we typically do at Board meetings) so no roll call was done. We presented our awardees some awards and some of the elected officials in attendance also gave small speeches. 2 of our board members informed me that they could no longer remain because of other obligations and left before lunch was served. After lunch was served, our keynote gave his speech and then our interim presented our annual report. It wasn't until after the approval of the report did I notice that we were no longer at quorum. The board made a motion and approved the annual report (despite not having quorum and not noticing). Then our Chair informed everyone of a networking reception afterwards and concluded the meeting without actually requesting a motion. So I am not sure how to reflect all of this in the meeting minutes since technically the report should not have been approved and should a motion been asked to adjourn since there was no quorum. Thanks!