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Found 6 results

  1. My college's student government has in its bylaws an attendance policy for its members, with the penalty of automatic expulsion for being absent too often. I think it may contradict our constitution's minimum vote threshold for expelling a member, though. Can someone look at this language and tell me whether our attendance policy violates our constitution? (We have adopted Robert's Rules of Order as our parliamentary authority for meetings.) Our constitution says that the Federation can "[d]iscipline and/or remove officers or representatives with justified cause. This shall require a 2/3 vote of the Student Federation representatives and the consent of the President..." Elsewhere it says, "The Federation shall be empowered to enact its own bylaws, which must be coded and added accordingly as official governing authority of the Federation...." Our bylaws say, "After two unexcused absences or a combination of four excused and unexcused absences in the year, a member shall be removed from the Federation. A member may be reinstated by a two-thirds vote." The types of absences are defined, but that's not important here. In my opinion, the attendance policy is unconstitutional because a mere one-third of the members can successfully vote to have someone expelled (after the specified number of absences). On the other hand, the bylaws have been created ahead of time, and a deliberative body can create its own rules for its members. Is it legal here to have an automatically enforced attendance policy?
  2. Meeting Attendance

    If an official meeting is held in conjunction with a larger event, can a member be counted as attending the meeting even though he or she is not within the physical area of the meeting but only in attendance at the larger event in the same building?
  3. member rights

    Our nonprofit youth organization has a by law I am hoping to get clarification on. It states anyone who attends 6 of our open meetings earns voting privileges and is considered a member. They do not hold an officer position. However someone who has attend the required meetings is now asking to be included on officer communications and to attend closed meetings. Can someone give me some insight as to how this is suppose to work since the bylaws give no specifics? Our officers are voted in by the board and hold tittles as well as responsibilities at our organization so I am questioning why someone who attends an amount of meeting would hold the same privilege as the officers
  4. Who has the right to determine attendance at an annual meeting? Does the membership or board determine if visitors can attend? (It is not in the by-laws.) If it is the membership, at what point is the determination, before or at the annual meeting? Thank you
  5. We have an upcoming meeting of our board. This meeting occurs yearly. These meetings are held in person. We have a board member that cannot attend the meeting but wants to be able to vote on items that we will vote on during meeting via video chat. Our bylaws do not allow for proxy voting (although that is not what is being requested). The only thing that we have in our documents about these types of meetings is in the application for positions that state that there is an expectation that there will be travel involved while serving as board member and included in list of events is this specific meeting. The chair of the board has told this member that they will not be allowed to vote as they will not be physically present. The board member is wanting to challenge the chair's decision to the executive committee. The EC has very specific job descriptions and reviewing these requests is not among the responsibilities. Can the chair just tell the member no? Can the member appeal the chair's decision to the full board?
  6. I am a member in good standing in a parent group. I choose to attend a board meeting and was allowed to make a presentation. After the presentation I was asked to leave. I said I wished to remain and was told that was not customary. A discussion followed in which I said as a member in good standing I had the right to observe the board meeting and the board essentially said board meetings are closed. I told the board that I was not sure they had the right to vote to close the meeting, but that I that if they wanted me to leave they would have to vote to close the meeting. At that point I was allowed to stay. Questions: 1. Where in Roberts Rules does it say that members in good standing may attend, but not speak during, board meetings? 2. Where in Roberts Rules are courtesy seats addressed? 3. What is the purpose of a courtesy seat? 4. If a member wishes to attend a meeting, but a courtesy seat is not offered must the member leave? 5. Under what, if any, circumstances may a member in good standing be required to leave a board meeting? Thank you. Cherries
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