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Found 7 results

  1. RONR 11 ed pp 97-99: "Except as authorized in the bylaws, the business of an organization or board can be validly transacted only at a regular or properly called meeting—that is, as defined on pages 81–82, a single official gathering in one room or area—of the assembly of its members at which a quorum is present." Could anyone help me determine: 1) Whether this ("organization or board") applies to a convention of delegates as defined later in the text 2) Whether a convention's Committee on Standing Rules could permit electronic meeting if it is not provided (or disallowed) by the bylaws, or whether other special rules of order pertaining to this being a "special meeting" (a special convention) might do the same
  2. How much notice is required for making an amendment during a convention that takes place one a year? How about for significant changes? Is notice to the Executive Board / Constitution Committee sufficient? What about notice to chief delegates? When would it be reasonable / latest time to have the organization distribute the amendment to members?
  3. There is a 3 day long convention. If a reconsiderable motion is disposed of on day 1, on what days can a motion to reconsider be made?
  4. I would greatly appreciate your assistance. A challenge has been made as follows (I've tried to remove identifying information): On [DATE], {A} got 97 Delegates, {B} got 219, there was 1 uncommitted delegate. At the county convention, they seated 97 {B} delegates, 222 {B} delegates. We won 5 of 18 delegates to the {current/about to happen meeting}, but if you take away the 2 extra delegates seated (assuming the 1 uncommitted went for {B} ... not sure that this is the case, but it doesn't matter) we would have won 6 of 18 delegates. Math as it was done: 97 of 319 total delegates. That came out to .30407 X 18 = 5.47 CD delegates. Rounds to 5. Math as it should have been done: 97 of 317 total delegates. That equals .30599% x 18 = 5.507 CD Delegates. Rounds to 6. Proposed Solution: As the vote numbers are unavailable to us, we are proposing that an alternate from the same {area/district} fill the spot. *** The challenge has been submitted to the challenge committee which reports to the credentials committee. The challenge is referencing an election done by a different set of delegates at a previous, lower level meeting of different delegates. I'm not sure who 'we' is but I assume it is a proponent for {A}. The questions I have are as follows: Is this a violation of a continuing nature? If yes how do you fix as it is not practical to reconvene the previous delegates? Note: it is not in the bylaws but it is in a higher authority document. Is a delegate disqualified because the election was done wrong? What do you think of the proposed (not be me) solution?
  5. I am the chair of the credentials committee at an upcoming state convention. Some local units are holding special meetings to fill vacancies in their delegation (we don't have alternates). Special meetings are authorized. I am receiving information that some local units are not giving proper notice of these meetings. One unit gave notice less than the five days required by the bylaws and another published the notice in the local paper instead of mailing it out. The bylaws require that the local unit certify the results of the election to the state organization, which is then used to issue credentials. If no one at the local level objects to the lack of timely notice, does a person have grounds at the convention to challenge the delegates elected at the meeting (which is a real possibility)? I understand that business conducted at a meeting without proper notice is null and void, but does the credentials committee have authority to declare the elections void? Or is the proper recourse to tell a complaining party that he or she has to raise a point of order at the next meeting of the local unit, which means the elections will stand for the convention? The convention starts next week, so there won't be time for any other local meetings before then. The convention as a whole will have the ultimate say on who it seats, so I'm just trying to get a handle on the procedure at the committee level. Thank you.
  6. At our recent convention, delegates approved changes to the constitution, elected officers and then adjourned. Later, someone suggested that because the changes were not presented as a committee report and the report not adopted, the changes are invalid. Thoughts anyone?
  7. The Association of Constituent Units has 293 member units. Some believe that 147 constituent units represented in person or by proxy constitute a quorum for any annual or special meeting. Is this correct? Quotes from the Bylaws follow: "The membership of the Association shall consist of the individual Constituent Units that have been accepted into membership . . ." "A majority of the Constituent Units entitled to vote at any annual or special meeting, and who are present in person or by proxy, shall constitute a quorum for such meeting." "At any annual meeting of the Association, each Constituent Unit in good standing may be represented by one voting delegate and one alternate, such alternate being entitled to vote only in the absence of the voting delegate. Each Constituent Unit shall be entitled to one vote, either by the delegate present or by proxy."