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Found 20 results

  1. I was at a recent school board meeting in my town. A citizen got up and asked the board a question. The board nembers told the citizen that, per Robert's Rules of Order,, dialogue would not be occurring. She was told she could speak but that the board would not be responding. Is disallowing a dialogue with citizens at a public meeting like this one of Robert's rules of order? thank you.
  2. general discussion

    is it possible under RR to discuss a topic without first presenting some motion. For instance, I would like to discuss a hiring policy, possibly develop a hiring policy, but do not have some specific one in mind at the start where a vote would be needed. do we have to develop a strawman motion in order to discuss a topic?
  3. Two questions: 1. If an ADOPTED agenda includes a generic topic under New Business like "Lobby Decorating," can multiple motions germane to "Lobby Decorating" be offered under that agenda item before the body proceeds to the next item of business (say, "Landscaping")? For example, let's say a motion concerning wallpaper is made and disposed of under Lobby Decorating, can a member then rise following that vote and make a motion concerning carpeting? Or, are no further motions in order beyond that first motion because the next item of business (Landscaping) is up next? 2. I serve on a small board of fewer than 12 members. When it comes discussing business items on an adopted agenda, we customarily prefer to make a motion and require a second at the outset. But, we understand that RONR 11 ed. Procedure In Small Boards permits informal discussion when no motion is pending. This procedure also says that "motions need not be seconded" (p. 488 l. 1), which in our experience makes it very difficult for our group (even small) to distill and agree when a motion has been made "perfectly clear" (p. 488, l. 9), especially for the presiding officer and secretary. Is there any guidance on how to balance the procedures for small boards with the rest of the Rules? Can we allow informal discussion to precede a properly made motion, and how enforceable is that? Does having an approved agenda help control any of this?
  4. Call the question

    After a motion has been made and a second follows, the chair asks for discussion. After discussion has come to an end, and a person is recognized to speak, they announce "I call the question" does the membership have to move, second and vote on "calling the question"? Or do you just procede to the motion that was on the floor and vote?
  5. At a recent annual, national meeting of an organization, some constitutional amendments had been distributed (in advance, as required) for consideration, but no motion as to their acceptance/adoption had been made. Discussion ensued - despite the lack of a motion. Widespread disagreement and lack of understanding of the not-yet-motioned amendments became apparent. A member motioned that the proposed amendments be referred to a committee for review and rewording, and that the amendments be again considered at the next meeting. This motion carried, and a committee was appointed by the president. The meeting was later adjourned without noticing the potential (likely) parliamentary errors. The entire sequence appears in the minutes -- which are for approval at next year's annual meeting. My Questions: 1. Given the fact that no motion had been made to adopt the amendments, was the discussion of them allowable under RONR? 2. If no motion had been made to adopt the amendments, was the motion to refer them to a committee legitimate under RONR? 3. If these are in fact, as I suspect, parliamentary errors, what can properly be done about them? 4. Can the appointed committee commence work on the amendments?
  6. We are a local elected Board. At our meetings we have public comment in the beginning and then get on with our agenda. When discussing an agenda item it has occurred that a Board member may want the view of someone in the audience, normally with unique knowledge related to the topic. Outside the debate of a motion, may a member request a non-member to give their views? What would the procedure for doing this?
  7. If the parlamentarian is a member of the organization for which s/he is serving in said capacity, is that individual permitted to introduce and discuss specific legislation or would this be considered a conflict of interest given the nature and role of the parlamentarian?
  8. At our upcoming AGM, a committee chair will be giving an update on a project 's progress. Although there will not be a resolution proposed, the Chair usually allows questions to be asked by the members. As there is no resolution, therefore no vote to be taken, can the Chair unilaterally limit the time allocated to questions and even the time allowed for each member? Or, must someone make a motion to limit discussion? Dave
  9. A member has called a special meeting, in accordance with our bylaws, through a letter to the officers. The letter states that they are calling a special meeting to "discuss our leadership structure." RR and our constitution state that only the stated agenda can be discussed at a special meeting. Since the member's letter only specifies "discussion," with no actionable item to be voted upon, would any voting outside of discussion procedure be considered out of order? If a member moved to dissolve the leadership board or dismiss an officer, wouldn't that be beyond the scope of the stated special meeting agenda?
  10. In the minutes, I say "after a discussion" or "after a lengthy discussion." I've been putting that in for nearly a year. This month, on the draft, I again had it listed. One of the board members has requested that I put in more detail - it involved an amendment to the previous month's minutes on a contentious topic. The prior minutes are now complete with the new wording. I was under the belief that discussion in general did not go in the minutes, only facts. I feel that if I put in more detail on this topic, it will open up more detail in all agenda items. Suggestions?
  11. Limiting Discussion

    A topic for upcoming discussion is very controversial and divisive. Unfortunately, a prolonged discussion of this one topic will throw off the entire agenda. Still the issue is of such importance that not allowing everyone a chance to be heard will increase the divisiveness. The speaker of the House is initiating the limiting of discussion. The amount of time to be allowed and the number of people that will be allowed to speak is just a small fraction of what would normally be expected to respond to this issue. The Speakers decision is based on RRONR 11th Edition 43. Rules of Governing Debate. Is there a mechanism to override this decision and allow everyone to be heard? Thank you.
  12. Must all discussion be related to a motion? For example, a member was recognized. She asked why a prospect was not contacted by the president. The president explained his reasoning. Discussion ensued. The group seemed unanimous in their opinion that president should have contacted the prospect. He agreed that he should have done so, and said he would initiate contact. This occurred with no motion on the floor. Should the member raising the topic have presented it in the form of a motion, or could the rules have been suspended?
  13. I am chair of a local planning commission. One member of our commission is requesting that, once we close the public hearing, we allow discussion among the commission members PRIOR to a motion. Our municipal code clearly states that the current version of Roberts Rules of Order are to be followed by our governing body and all other boards and commission. Our legal counsel is also not comfortable allowing discussion prior to a motion - mostly due to the code requirements, I believe. This issue raises its head about once every six months. I have heard of other commissions and groups allowing this but the issue is whether the discussion remains germain to the subject at hand. In any given hearing we can be looking at several action items. Any thoughts?
  14. After an exuctive session, can one who was in the executive session discuss issues discussed in the executive session with another board member who was in the same executive session. In this scenario, both board members who were in the executive session would be absolutely certain that they couldn't be overheard by anyone else..
  15. I'm secretary for a club and the club board at the last minute asked me if we could move a discussion that was recorded in the board minutes to the excutive session minutes so that the general members of the club wouldn't see who we were discussing. It is my understanding that minutes are recorded in the order in which they are discussed and if they want an item to remain "private" they need to wait until excutive session is called. Our minutes are posted for club members to see after they have been approved. am I incorrect in thinking we may not move an item if it was discussed in the board meeting? Thanks Mary
  16. A motion is made and seconded and discussion by the Board begins. Does the community have the right to comment at this time or is it only the Board that may discuss the motion?
  17. Multi-part motion

    Can a motion be made in, say, three parts, seconded, and then followed by discussion and voting on each part separately?
  18. Our school board of 5 memebers doesn't always want the audience (teachers) to comment during discussion of the agenda items. The teachers get a 'teacher report' at the begining of the meeting, but when they talk about items on the agenda during the meeting to be voted on or just be discussed we are not sure of the protocal. Is there a time limit for comments, either per person or in general? And I assume people are called on by the board, but the board must allow comments? Our new board president wants to keep the meeting very breif and doesn't value teacher input and we want to be ready!
  19. Is it permissable to ask staff to leave when discussing staff compensation and performance?
  20. I am a new school board member seeking a solution to a problem I have encountered. If we have an item on our agenda can we discuss it BEFORE a motion is made. My board currently does not allow discussion of an item of business until after a motion has been made and seconded. This leads to problems when particularly controversial or unclear issues are presented to the board. Is there a way to allow discussion to occur before a proper motion is made?
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