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Found 12 results

  1. Hello, I have two questions. 1) What is the proper protocol for removing a board member that is not an officer. There are a few different reasons why. 1) the board member is not responding to emails 2) they are not following their duties, i.e. they are our publicity chair and not posting anything on social media or sending out emails for events. 3) They have an overall poor attitude towards the board and are constantly causing conflict because they do not care for the current board. How do we handle a situation like this and if we must vote them out what is the proper way to do that. 2) The previous board wanted to vote on bylaw changes at a general membership meeting. 1) They did not provide a copy of the bylaw changes for the membership, in fact they provided a copy on the website in a "members only" section that was only accessible with a password. Not only was there no email informing the members where to look on the website (i.e. members only section) but they were never provided with a password to access them. 2) The current bylaws were removed from the website 3 days prior to being voted on so there was at least 2 days where they were not accessible until someone complained. 3) They were not voted on properly by the membership according to current bylaws or Robert's Rules. 4) After the subsequent vote took place, the changes were never updated by the current board to the general membership. Based on this, the next years board voted that the bylaw changes were null and void based on being done so incredibly wrong. We want to make sure that the new board's vote to do this was the correct move. We felt that this wasn't even an instance of "repealing" bylaw changes because they were never actually changed. Any help would be greatly appreciated! VP
  2. I chair an organization and some of our members attend, as allowed in our bylaws, the Executive Board meetings. Can those members, who are not on the Executive Board, speak in debate or make presentations in those meetings?
  3. Never seen this situation before: Board sends members notice of dues increase, along with invoice and late payment fines. Increase (of about 10%) needed for reserves. Membership vote on said increase to be held 60 days later at Annual Meeting, but that's not stated anywhere in the increase notice or bylaws. When questioned about timing, board said they could issue refunds if vote doesn't pass. This seems backward, inefficient and less than transparent. Are there any RR that address this?
  4. Calling A Members Meeting

    We are a small condominium association with a very small board, 3 board members. The Bylaws provide that special meetings of the members may be called by the President, Vice-President or a majority of the board, and must be called by the association upon receipt of written request by 20% of the voting interests. The Bylaws provide for no time limitation upon which the board must call the meeting. The Bylaws also specifically reference RONR as the parliamentary procedures to be followed. Florida Statutes 718.112(2)©1 states in part: "If 20 percent of the voting interests petition the board to address an item of business, the board, within 60 days after receipt of the petition, shall place the item on the agenda at its next regular board meeting or at a special meeting called for that purpose." Q: Is there a way that 20% of the members can actually call the meeting, create the agenda, meet the notice requirements, etc. without being forced to go through the board? Q: If such a members meeting is called by the members and all members receive notice, is the meeting official assuming a quorum is met, and can official business be taken at said meeting. In the alternative, Florida Statutes 718.112(2)(j) states: Recall of board members.—Subject to s. 718.301, any member of the board of administration may be recalled and removed from office with or without cause by the vote or agreement in writing by a majority of all the voting interests. A special meeting of the unit owners to recall a member or members of the board of administration may be called by 10 percent of the voting interests giving notice of the meeting as required for a meeting of unit owners, and the notice shall state the purpose of the meeting. Electronic transmission may not be used as a method of giving notice of a meeting called in whole or in part for this purpose. Q: If such a members meeting is called by 10% of the voting interest, can other business be conducted at said meeting in addition to the recall of board members, such as amending the association documents? Thanks in advance for any input.
  5. Author Questioning

    During an open meeting, when the meetinging is in Author Questioning about a proposal, can non-members of the organization ask questions or is it only open to members?
  6. Reading Minutes

    I have a question. If RONR recognizes that if Minutes are distributed prior to the Meeting, then why is it that RONR still allows to request that the Minutes be read? If members have a copy of the Minutes and have had a chance to read them before coming to the meeting, it seems to me that it is dilatory to allow a member to request that the Minutes be read. Unless, of course, the member is illiterate - which is unlikely in this day and age.
  7. I know that nominations can be debated, but I need to know if that also means that members can ask direct questions of the candidates during the debate.
  8. There is a possibility at our annual general meeting that if a former board member gets elected this year, most of the board will immediately resign, state their reasons and walk out of the meeting. I am concerned we will then not have enough board members to form a quorum to hold a board meeting, and no one to chair, record minutes, sign cheques, pay bills, etc. Effectively our club will cease to be able to do business. Here are my questions should these newly elected officers and board directors resign and walk out: Can someone make a motion to have the board member causing these resignations to be removed from their elected position (if they won`t resign of their own accord). Does the membership vote to accept or reject all of these resignations (I assume a simple majority is needed). If the resignations are accepted do we hold a new election immediately while we have the membership altogether. What do we do if we cannot fill out the board to achieve a quorum for board meetings.
  9. Hello, all. According to RONR, "member" is defined as"a person having the right to full participation in its proceedings - that is, as explained in 3 and 4, the right to make motions, to speak in debate on them, and to vote." (p. 3 l. 8-12) Does this mean that only full members with all those rights should be called "members"? Is it too confusing to have two classes of members by that name ("member"), even if they have distinctive titles (ABC and XYZ, say), each of which has its own set of rights and responsibilities outlined in the bylaws? We are proposing the wording in our bylaws draft, "There are two types of members in the [organization], namely [ABC] and [XYZ]." Would it be better to word it as "There are two types of members in the [organization], namely [ABC] (Members) and [XYZ] (Associate Members)" just to ensure there is no confusion? Or am I way overthinking this? Louise
  10. Roberts Rules says that only members may attend Board Meetings. In our association, members refers to those who belong to the association. The Executive Director holds that means even though they are members of the Association, they may not attend Board Meetings without the Board okaying it because in RROO members refers to Board members. The Association is a 501C6 I believe. Is the ED right?
  11. Hello, I have searched for the answer to my question and have come up empty handed. I am curious if the Chairman of a Representative Assembly has the right to revoke an elected representative member's voting rights? Are there certain circumstances where the Chair would be allowed to revoke voting rights? Currently, the issue I am having is with my peers using their personal/private social networking pages and expressing their opinions of other members (not by name or in an insulting fashion), and subsequently our Chairman is threatening to revoke voting rights and even pressuring members to resign. This does not seem possible, but I would appreciate an interpretation. Thank you!
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