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Treasurer


Guest David

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49 minutes ago, Guest David said:

If a statement is made at a meeting and included in the minutes, but is found to not be true AFTER the meeting, how should the minutes reflect this?

The statement should be removed from the minutes. The minutes are a record of what was done, not what was said.

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I agree with mr. Martin that the statement should be removed from the minutes, not because the statement has proven to be untrue, but because such statements don't belong in the minutes in the first place.

Note : the situation might be different if the statement was in the form of an oral report being given by an officer or committee chairman. In that case, the report might belong in the minutes, but it should not be modified. It should reflect what was actually reported at the meeting.

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4 hours ago, Richard Brown said:

I agree with mr. Martin that the statement should be removed from the minutes, not because the statement has proven to be untrue, but because such statements don't belong in the minutes in the first place.

Note : the situation might be different if the statement was in the form of an oral report being given by an officer or committee chairman. In that case, the report might belong in the minutes, but it should not be modified. It should reflect what was actually reported at the meeting.

Such a report would not be one of the types of reports which may be given orally. See RONR, 11th ed., pgs. 525-527.

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It was an oral report - the treasurer mistakenly said that all dues were current (this is a condo assn). Now the delinquent member is using the statement in the minutes as proof that his dues are current. Would it be appropriate to leave the erroneous statement in the minutes with a parenthetical statement to the effect that the statement was found later to be untrue? How else can the record be corrected? The next meeting minutes when it was discussed again?

Thanks for your help.

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47 minutes ago, Guest David said:

It was an oral report - the treasurer mistakenly said that all dues were current (this is a condo assn). Now the delinquent member is using the statement in the minutes as proof that his dues are current. Would it be appropriate to leave the erroneous statement in the minutes with a parenthetical statement to the effect that the statement was found later to be untrue? How else can the record be corrected? The next meeting minutes when it was discussed again?

 

No - the subsequent finding wasn't action taken at the meeting and so doesn't belong in the minutes.  However, the initial statement also wasn't action taken at a the meeting, and also doesn't belong in the minutes.  It should be struck using the motion to amend something previously adopted.

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