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Special Meeting


Guest Carol Dodge

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I look forward to your reply.  Our Social Club (250 members) is having a special meeting Wednesday 8/2.  The purpose is to discuss and review the hiring practices of the Club and the financial ramifications. A member asked the President to call this meeting which the President has done with proper notification to members. 

In addition to a recent hiring situation, there are other concerns of members, but they were not listed in the Call for the meeting.  When the matter of the hiring practices has been reviewed and discussed, can there be a Good of the Order – or after the meeting is adjourned, can the president or members hold an informal meeting or town meeting to discuss (not take action) on other issues?  I think a discussion done by the members will be good input for the Board.

Also, in accordance with the Bylaws, the Club meets once a year – at its Annual Meeting.  Will the minutes of this special 8/2 meeting have to be approved at the Annual Meeting? 

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1 hour ago, Guest Carol Dodge said:

 

In addition to a recent hiring situation, there are other concerns of members, but they were not listed in the Call for the meeting.  When the matter of the hiring practices has been reviewed and discussed, can there be a Good of the Order – or after the meeting is adjourned, can the president or members hold an informal meeting or town meeting to discuss (not take action) on other issues?  I think a discussion done by the members will be good input for the Board.

 

Nothing beyond what is included in the call can be discussed in the meeting, excepting some things related to the conduct of the meeting, e.g. a motion to turn on the air conditioner.  Something informal may happen outside of the meeting process.

 

The meeting should authorize board or a committee to approve the minutes, unless the regular meeting is held within the quarterly time perion (which is another example of a motion related to the conduct of a meeting).

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52 minutes ago, Guest Who's Coming to Dinner said:

Of course you are free to meet informally after the meeting is adjourned. Just don't let it stray into decision-making, for your actions will be invalid unless ratified at a later meeting.

 

31 minutes ago, Daniel H. Honemann said:

Which can't happen.

Unless the "forbidden" decision is made in the special meeting rather than after it is adjourned, right? 

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