paulmcclintock Posted October 20, 2017 at 06:55 PM Report Share Posted October 20, 2017 at 06:55 PM RONR p. 468, ll. 31-32 say that minutes should contain "the date and time of the meeting, and the place, if it is not always the same." An organized society can meet by teleconference per bylaws, and adopts RONR, but has no rule addressing this particular issue. Should (must?) the minutes contain the phone number and access code for the teleconference meeting as it's "location" (assuming it is not always the same)? Quote Link to comment Share on other sites More sharing options...
George Mervosh Posted October 20, 2017 at 08:17 PM Report Share Posted October 20, 2017 at 08:17 PM (edited) 1 hour ago, paulmcclintock said: RONR p. 468, ll. 31-32 say that minutes should contain "the date and time of the meeting, and the place, if it is not always the same." An organized society can meet by teleconference per bylaws, and adopts RONR, but has no rule addressing this particular issue. Should (must?) the minutes contain the phone number and access code for the teleconference meeting as it's "location" (assuming it is not always the same)? RONR doesn't say but I think the answer to your question is, no. I think saying the meeting was held by teleconference is fine. Not that NAP always does everything right, but if you peruse the board meeting minutes history you'll see they simply mention the meeting was held using the technology that was used for that particular meeting. I think that's adequate. http://www.parliamentarians.org/documents/board-minutes/ Edited October 20, 2017 at 08:19 PM by George Mervosh Just cleaning up a bit. Quote Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted October 20, 2017 at 08:30 PM Report Share Posted October 20, 2017 at 08:30 PM 11 minutes ago, George Mervosh said: RONR doesn't say but I think the answer to your question is, no. I think saying the meeting was held by teleconference is fine. I agree. Including the place of the meeting in the minutes doesn't mean you need to include a copy of the key to the meeting room. Quote Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted October 20, 2017 at 08:32 PM Report Share Posted October 20, 2017 at 08:32 PM 13 minutes ago, George Mervosh said: Not that NAP always does everything right, . . . The understatement of the year. (Not that anyone else always does everything right, either.) Quote Link to comment Share on other sites More sharing options...
Ann Rempel Posted October 21, 2017 at 09:12 PM Report Share Posted October 21, 2017 at 09:12 PM On 10/20/2017 at 3:17 PM, George Mervosh said: RONR doesn't say but I think the answer to your question is, no. I think saying the meeting was held by teleconference is fine. Not that NAP always does everything right, but if you peruse the board meeting minutes history you'll see they simply mention the meeting was held using the technology that was used for that particular meeting. I think that's adequate. http://www.parliamentarians.org/documents/board-minutes/ The NAP Secretary began using that language at the suggestion of the parliamentarian when the board started using the technology for meetings. The NAP parliamentarian at that time was Burke Balch and I was the secretary who asked his advice. He always gave me good advice. Quote Link to comment Share on other sites More sharing options...
Weldon Merritt Posted October 22, 2017 at 04:08 AM Report Share Posted October 22, 2017 at 04:08 AM The opinion of two RONR authors certainly is good enough for me. Quote Link to comment Share on other sites More sharing options...
Gary c Tesser Posted October 24, 2017 at 05:20 AM Report Share Posted October 24, 2017 at 05:20 AM And they, and we, might prudently defer to Ms Rempel. Quote Link to comment Share on other sites More sharing options...
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