Guest Kat Posted March 7, 2018 at 09:58 PM Report Share Posted March 7, 2018 at 09:58 PM Is there anything in Roberts Rules regarding confidentiality of Officers and Directors for BOD meetings? Is it permissible for BOD members to share everything that was discussed at a BOD meeting to non BOD members? (Association of Realtors) Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted March 7, 2018 at 10:17 PM Report Share Posted March 7, 2018 at 10:17 PM It depends on whether the meeting was being held in executive session. If so, what was discussed is secret and may not be disclosed to others outside of the members of the body which was meeting, with certain exceptions. If the meeting was not in executive session, and if you have no other applicable rule, the members are free to discuss what transpired with anyone they choose to. Quote Link to comment Share on other sites More sharing options...
J. J. Posted March 7, 2018 at 10:21 PM Report Share Posted March 7, 2018 at 10:21 PM 12 minutes ago, Guest Kat said: Is there anything in Roberts Rules regarding confidentiality of Officers and Directors for BOD meetings? Is it permissible for BOD members to share everything that was discussed at a BOD meeting to non BOD members? (Association of Realtors) Formerly, RONR stated that board meeting are to be held in executive session. It no longer does. If you want to keep the items confidential, you would need to establish an executive (secret) session, Quote Link to comment Share on other sites More sharing options...
Guest Kat Posted March 8, 2018 at 11:07 PM Report Share Posted March 8, 2018 at 11:07 PM What about sending (email blast) out unapproved BOD or Executive session minutes to general membership. (I know this is wrong, but need supporting information to forward.) Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted March 8, 2018 at 11:40 PM Report Share Posted March 8, 2018 at 11:40 PM (edited) 33 minutes ago, Guest Kat said: What about sending (email blast) out unapproved BOD or Executive session minutes to general membership. Assuming the board has no rule or custom to share draft board minutes with the membership, this is not proper. Whether the minutes or draft minutes shall be made available to the membership is a decision for the board (or the membership) to make, not an individual board member. If the meeting was held in executive session, the action is also improper due to sharing details of a meeting held in executive session. “A record of the board's proceedings should be kept by the secretary, just as in any other assembly; these minutes are accessible only to the members of the board unless the board grants permission to a member of the society to inspect them, or unless the society by a two-thirds vote (or the vote of a majority of the total membership, or a majority vote if previous notice is given) orders the board's minutes to be produced and read to the society's assembly.” (RONR, 11th ed., pg. 587) Although this language is referring to approved minutes, I don’t think the situation is much different for draft minutes. The only difference I see is that, if the board decides to release the draft minutes (or the membership orders the board to do so), the document should be clearly marked as a draft. Edited March 8, 2018 at 11:41 PM by Josh Martin Quote Link to comment Share on other sites More sharing options...
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