Executive session motions

[Guest Mae]

When motions come out of executive session at a meeting, particularly dealing with sensitive personnel issues such as disciplinary actions, how are those handled or recorded in the minutes?

[Joshua Katz]

They are recorded in the minutes of the executive session, which are themselves approved in executive session.

[Guest Who's Coming to Dinner]

An executive session should have its own minutes, which may only be read and approved in another executive session. However, these minutes are available for inspection by any member of the body which met, whether or not that person was in attendance.

[Guest Zev]

Please do not forget that the vote of the assembly to produce such records is a two-thirds vote or majority of the membership if no notice has been given, or a majority if notice has been given  (RONR 11th, p. 487, lines 13-20).

[Gary Novosielski]

2 hours ago, Guest Zev said:

Please do not forget that the vote of the assembly to produce such records is a two-thirds vote or majority of the membership if no notice has been given, or a majority if notice has been given  (RONR 11th, p. 487, lines 13-20).

That applies to an assembly voting for the reading of the minutes of its executive board.  So far, there is no evidence that we're dealing with that situation here.  No vote is required for a member of a body to have access to the minutes of that body.

Edited March 23, 2018 at 02:19 AM by Gary Novosielski