How to put an approved Motion in the minutes

[Guest Cynthia]

What is the proper way to state that a motion was made? If the motion is made by a Manager and approved by two member how would that be written in the minutes?

[Richard Brown]

It could be as simple as this statement in the sample minutes on page 472 of RONR:  "Mr. Johnson, reporting on behalf of the Membership Committee, moved "that John R. Brown be admitted to membership in the Society." The motion was adopted after debate."    You don't even need to say that it was adopted "after debate".  Just that it was adopted.

If the motion isn't being made on behalf of a committee, leave that part out. 

So, it could be as simple as:  "Mr. Johnson moved that we paint the clubhouse red.  The motion was adopted."

I'm not sure what the significance is of the motion being made by a manager or of it being approved by two members.  Motions need to be approved by a majority vote.  Is that what happened?

 

Edited April 2, 2018 at 07:11 PM by Richard Brown

[Guest Who's Coming to Dinner]

"Mary Manager moved that $500 be allocated to replant the front lawn in dichondra. The motion was adopted."

The number of votes is not recorded unless they were counted and announced by the chair. The names of voters are not recorded unless it was a roll-call.