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Guest Rose

Meeting Minutes

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Guest Rose

Hello,

when preparing the minutes of a meeting, the recorder insists on including information that she came upon at home when she did some checking.  during the meeting there were some brief discussions about estimations.  how can we incorporate this new information so as to maintain the integrity to the factual information in the actual meeting>  i suggested that she include her follow-up in an addendum or during the next meeting.  How is this done?

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Most likely, the information you're considering shouldn't be in the minutes. The "brief discussions about estimations" don't belong in the minutes, so later-found info that illuminates those discussions needn't be included, either. Your minutes should be a record of what was done at your meetings, not what was said.

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Mr. Coronite is correct, and, while I cannot say how directly it might apply in this situation, it sounds like generally it might be worth keeping in the following in mind, too: RONR states "the minutes should never reflect the secretary's opinion, favorable or otherwise, on anything said or done" (p. 486, III.18-20).

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