Guest susan Posted May 21, 2010 at 05:54 PM Report Share Posted May 21, 2010 at 05:54 PM The reading of the minutes of prior meeting were suspended. Does that mean that the minutes were automatically approved - or do they have to be read at another meeting to be approved? Link to comment Share on other sites More sharing options...
hmtcastle Posted May 21, 2010 at 06:05 PM Report Share Posted May 21, 2010 at 06:05 PM The reading of the minutes of prior meeting were suspended. Does that mean that the minutes were automatically approved - or do they have to be read at another meeting to be approved?They don't necessarily need to be read (unless one member demands it) but they do need to be formally approved. It's not automatic.Why was the reading "suspended"? Link to comment Share on other sites More sharing options...
Guest susan Posted May 21, 2010 at 06:14 PM Report Share Posted May 21, 2010 at 06:14 PM they were suspended because the committee did not want to get into a big brawl that happened at a former meeting and wanted to just get on with new business. We would have wasted an hour on more discussions that would have been detrimental Link to comment Share on other sites More sharing options...
Guest susan Posted May 21, 2010 at 06:17 PM Report Share Posted May 21, 2010 at 06:17 PM how can they be approved if they are not read ? can we just vote to approve without being read? Can we just make a motion to approve minutes of....... - all in favor, etc etc Link to comment Share on other sites More sharing options...
hmtcastle Posted May 21, 2010 at 06:22 PM Report Share Posted May 21, 2010 at 06:22 PM how can they be approved if they are not read ? can we just vote to approve without being read? Can we just make a motion to approve minutes of....... - all in favor, etc etcIf the minutes have been distributed to all members, and if no member demands that they be read, the chair can declare them approved (with or without any corrections that may have been agreed to). There should be no vote on approval since not approving them (i.e. defeating the motion) is not an option. The way to object to their approval is to offer a correction. Corrections can be voted on but not the approval of the minutes.Further, the "brawl" you mention suggests that there's too much going into your minutes (e.g. debate). The minutes are a record of what is done, not what is said so, ideally, there will be little disagreement as to what happened. Link to comment Share on other sites More sharing options...
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