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Found 14 results

  1. I find myself as the unexpected board member and treasurer of a tax exempt organization (livestock breed association). The previous treasurer quit after being harangued constantly by a member about his not producing "monthly warrant reports" . In the CB&L, the treasurer's duties are enumerated and one section states: "The Treasurer shall make (at a minimum) a quarterly Profit & Loss Statement, Statement of Cash Flow, and Trial Balances to the Board of Directors. These reports shall be available to Association members." Other duties include submitting an annual budget, annual audit, receiving and disbursing all moneys, being custodian of the funds. Seven years ago, at an annual members meeting, a resolution was passed 'requiring' the Treasurer to submit a 'monthly warrant request' to include all expenditures to be paid that month, such information available to the membership upon request. This was not an amendment to the C&BL, but a motion by the membership at the annual meeting in 2011. Since then, the treasurer from that time prepared this warrant report. After the annual meeting in 2017, the long-serving board members who followed this 'resolution' quit, leaving a new treasurer without guidance. He quit this week from frustration and now I must clean up everything. Question: Is this 'monthly warrant report' enforceable on the treasurer, or would it more properly be instituted via amendment to the C&BL? I am trying to do the right thing in this case. We have our annual meeting in June and there is time for members to submit proposed amendments. Thank you in advance.
  2. A Resolution was just passed through our Council, but it was just discovered that the dollar amount pertaining to a grant was incorrect. I feel that logically, the resolution must go back through Council with a motion to amend, but I can't find anything in Robert's Rules that specifically states that. Any info or thoughts would be appreciated.
  3. I am writing a resolution for a loan being renewed. We will have 2 signatures on this loan which these names will be included in the resolution. Do these individuals have to sign the resolution? Also, our board will not be meeting before this resolution is needed by the bank to finalize the loan renewal. Do we need to have this voted upon for approval or is it appropriate to have the Exec Board chairman sign it and that will take care of it? This same process occurs every 5-6 years. The 2 signatures that are continuing are the same. The 3rd signature is not going to continue as they no longer live in the community. Any resolution wording recommendations? Thank you for your guidance Thank you, Rita
  4. I'm puzzled , the secretary refuses to sign a resolution. Here's the story, a board member had been accused of owing a debt to the school district for overage of cell phone minutes used ,to the tune of $2300.00. The board member disputes owing the monies. To give the board a fresh start, the board president submitted a resolution forgiving the alleged debt. Now, you may scratching your head at this point, why would the board president submit such a resolution. The alleged debt is 11 years old. As a new board member is there any advice/suggestions on what happens next if the secretary refuses to sign a resolution ? Is it binding with only the presidents signature? ~New Board Member Blues
  5. Is it more acceptable to say "I move that this organization declare its opposition to the recent increase in dues" over saying “I move that this organization go on record as not favoring the proposal to increase in dues”?
  6. OK...First, this is a county political party meeting. I am trying to present a resolution (unpopular with the leadership). It will be new business. I am on the agenda to speak re: the topic of my resolution during the "announcements." I haven't publically released my resolution, though I will have copies available prior to our meeting. I want to make sure it is discussed and put into the record. We have not received an agenda in advance, I was just told I was on it. So my questions is this; should I move to be added to the agenda when it up to be approved or just wait until new business to bring the motion to adopt the resolution?
  7. If the Board of Directors votes on a legislative platform, is that a resolution which to be changed must be amended as would be any other motion/resolution? Custom in the past has been that 100 directors edit the document as if they were a small informal committee, which is very time consuming. If the Board of Directors votes on and adopts a legislative platform, does the platform restrict what legislation the Executive Committee can support? For example, the platform states that the organization "opposes legislation that does not provide for a compounded automatic increment that would protect against inflation." Can the Executive Committee vote to support legislation that provides for an automatic increment that is not compounded? The constitution says only that "the Legislative Committee shall recommend goals for legislative activity to the Board of Directors and work to achieve established legislative goals."
  8. Our City Council passed a Resolution to put a renewal levy on the ballot. The form used was provided to the City by the County many, many years ago, which we have used successfully many times (levy has been in place since 1959). The Secretary of State has decided that he doesn't like the title of the Resolution and wants it to say "Resolution Determining to Proceed ... " instead of "Resolution Declaring It Necessary to Levy a Tax in excess of the ten mill limitation". He also wants the actual ballot language included in the Resolution. Here's my problem and question: Legislation for ballot issues is due Wednesday, 08/07/13, to the Board of Elections, and our Council does not meet again before that date. Resolutions for tax levies cannot be passed as emergencies per our City Charter. Since the original purpose/intent of the Resolution was to put the renewal levy on the ballot, can I amend the Resolution to add the ballot language and change the title to include the words "determining to proceed" to satisfy the Board of Elections/Secretary of State OR does Council need to convene a meeting and pass a motion to "amend something previously adopted" to authorize me to make the changes? Your immediate response(s) would be greatly appreciated! Thank you in advance!
  9. Guest

    Resolutions - Duration

    Hello, I am a member of a New England representative town meeting. A resolution was voted in 2006 by a previous town meeting. A member affected by that resolution is claiming that it is no longer in effect because there have been several intervening elections. Is this correct? Is there a citation that speaks to "resolutions - duration" ? Thanks so much! Karen
  10. The following amendment has been proposed to our organization's Bylaws Committee: "A resolution in writing signed by all Directors of the Association from time to time entitled to vote on that resolution shall be as valid as if the same had been passed at a meeting of the Board." I have to say that, on the face of it, this seems to me to run contrary to the whole concept of a "deliberative" assembly, if in fact deliberation becomes optional. Am I being paranoid, or would the above amendment be open to abuse? Louise
  11. If a resolution was passed to endorse a candidate and the endorsed candidate wants to withdraw does it require another resolution from the originator of the 1st resolution?
  12. Can the Executive Board of an organization adopt a resolution or policy to clarify an ambiguity in the group's Constitution? If so, does the resolution or policy need to be approved by the organization's general membership?
  13. Being involved in neither law, nor government, I am not at all familiar with the purpose of a resolution. RONR goes into much detail about how to offer a resolution, but it is fairly vague on why (the circumstances under which) a resolution would be preferable to a standard motion. They seem to be equivalent, except for wording. The only reasoning I can find is RONR (11th ed.), p. 105, ll. 26-29, but the wording doesn't make it clear to me. Would someone care to educate me?
  14. Should a formal resolution be compiled for each motion? Should the presenter and who seconded the motion be noted in the resolution as well as the vote count recorded by member?
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